Page History

Title:

Traffic and Pedestrian Safety

Publication date:

10/4/2022

Effective date:

11/26/2012

Role

Responsibility

Berkeley Lab Employees, Users, Affiliates, Subcontractors, and Visitors

• Berkeley Lab employees, users, affiliates, subcontractors, and visitors who operate a motor vehicle on Berkeley Lab property must:
  
  • Have an appropriate (for the class of vehicle operated) and valid California driver's license or a California-recognized license issued by another state or by a foreign jurisdiction of which the operator is a resident
  • Present their license whenever requested by Berkeley Lab Site Security, including when stopped for parking and moving violations or accidents
  • Have insurance for any privately owned vehicle used during the course and scope of official business
  • Follow all posted rules and directions and all state regulations for motor vehicle operation
  • Park only in appropriate spaces, and ensure

• • the vehicle does not impede or block pedestrian walkways or roadways
  • Promptly (i.e., immediately after taking care of any life safety issue) notify Berkeley Lab Site Security (

• • call 911 or ext. 6999) for any vehicle accident (an accident is any contact with another object that transfers paint or deforms any vehicle surface). Also complete and submit the Motor Vehicle Accident Report (see an example in the Appendix). The online form can be found through the Berkeley Lab

• • A–Z Index, under Vehicle Accident Report.
  • Have authorization to operate a government vehicle in accordance with the directions of his or her division director. Use of a government vehicle

• • is restricted to official business only. Follow requirements in Work Process C, Vehicle Use.
• For other activities:
  
  • Cyclists must wear a protective helmet when riding their bikes (including electric bicycles) anywhere on

• • Berkeley Lab property or during the course and scope of official business
  • Pedestrians must walk in designated pedestrian walkways

• • (including crosswalks)
  • Pedestrians should stop and look before crossing any crosswalk, even though they have the right of way.

Managers and Supervisors

• Ensure (through communications and observation of work) that personnel perform all duties required to comply with the traffic and pedestrian safety requirements of this program (Note:

• managers and supervisors should engage in a dialogue with their staff to determine whether there are deficiencies in the overall program, specific

• Berkeley Lab infrastructures, or other conditions, and then serve as an advocate for employees to help improve vehicle and pedestrian safety at the Laboratory. Communicating needed improvements to the Traffic and Pedestrian Safety Committee or through the Safety Concerns System is encouraged.)
• Must confirm that any vehicle accident

• occurring during the course and scope of official business and involving personal or government property under his or her supervision has been reported properly to Berkeley Lab Site Security (by completing and submitting the Motor Vehicle Accident Report) and appropriate division management
• Coordinate with Fleet Operations to modify or repair existing vehicles such as vehicles or GEMs, or request vehicle repair
• Prepare a Berkeley Lab Site Security Incident Report for every on-site accident involving a government or privately owned vehicle, and for off-site accidents that

• occur during the course and scope of official business. 
• Participate in accident investigations, and complete the supervisor's portion of the Motor Vehicle Accident Report (see an example in the Appendix). The online form can be found through the Berkeley Lab

• A–Z Index, under Vehicle Accident Report. The supervisor will complete their portion of the report within 24 hours of the accident.
• Take appropriate disciplinary action when personnel receive traffic citations issued by Berkeley Lab Site

• Security
• Ensure that a vehicle custodial is assigned, as appropriate, to assist with vehicle scheduling, maintenance, etc. 

Berkeley Lab Security Manager

• Provides on-site traffic monitoring, and as the contracting official for the site security contract, provides direct interface for traffic control and enforcement
• Issues traffic control violation forms to personnel who violate parking and traffic rules, and provides copies of the citations to Berkeley Lab Human Resources Department, department managers, and supervisors
• Interacts with Berkeley Lab Human Resources, Fleet Operations, Berkeley Lab

• Strategic Communications, and building managers on traffic and vehicular safety issues such as blocking off parking lots and setting up road blocks
• Provides forms for reporting both on- and off-site vehicle accidents, assistance in filling them out, and digital images of on-site accidents
• Coordinates with

• local law enforcement when there is an off-site accident involving a

• government, rented, or leased vehicle during the course and scope of official business
• Issues special parking permits such as temporary disabled parking permits for on-site use only after Berkeley Lab Health Services verifies medical need
• Provides traffic control to assist the Berkeley Lab Fire Department in safe operations at the scene of an incident
• Prepares a Berkeley Lab Site Security Incident Report for every on-site accident involving a vehicle, and for off-site accidents that are work-related or involve government vehicles

• Directly or by proxy, serves as an active member of the Traffic and Pedestrian Safety Committee

Berkeley Lab Facilities Division, Fleet Operations Manager

• Administers and oversees the fleet of vehicles in accordance with Laboratory and government policies 
• Notifies vehicle custodians and others when vehicles do not meet appropriate utilization criteria
• Approves and coordinates vehicle additions, deletions, assignments, or reassignments to the Laboratory fleet
• Reviews and approves vehicle reclassifications or change of type of vehicle
• Maintains records of fleet maintenance and operation costs
• Ensures vehicle inventory information is maintained to include appropriate Vehicle Identification Number (VIN) and license information
• Ensures agency vehicle information is entered into the Federal Motor Vehicle Registration System (FMVRS) at fmvrs.fas.gsa.gov