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| Title: | Safe Work Authorizations | Publication date: | 12/18/2012 | Effective date: | 7/5/2011 |
BRIEFPolicy SummaryBerkeley Lab's Safe Work Authorizations policy ensures that all work is performed in a safe manner by: - Ensuring that work planning is performed prior to starting work
- Defining the work, analyzing hazards, and developing controls such that hazards are identified and mitigated
- Providing work authorization processes to ensure that procedures, controls, and resources are in place, such as:
- Job Hazards Analysis (JHA)
- Temporary Work Authorization (TWA)
- Activity Hazard Documents (AHDs) for higher-hazard work
- Ensuring that the process and authorizations are documented prior to starting work
Who Should Read This PolicyAll Berkeley Lab employees, visitors, affiliates, and subcontractors To Read the Full Policy, Go To:The POLICY tab on this wiki page To Read the ES&H Program Details, Go To:http://www.lbl.gov/ehs/pub3000/CH06.html Activity Hazard Document Guidance and JHA Subject Matter Contact
EHSS Division |
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| Title: | Safe Work Authorizations | Publication date: | 12/18/2012 | Effective date: | 7/5/2011 |
POLICYA. PurposeBerkeley Lab's Safe Work Authorizations policy ensures that all work is performed in a safe manner by: - Ensuring that work planning is performed prior to starting work
- Defining the work, analyzing hazards, and developing controls such that hazards are identified and mitigated
- Providing work authorization processes that ensure that procedures, controls, and resources are in place such as:
- Job Hazards Analysis (JHA)
- Temporary Work Authorization (TWA)
- Activity Hazard Documents (AHDs) for higher-hazard work
- Ensuring that the process and authorizations are documented prior to starting work
B. Persons AffectedBerkeley Lab employees, visitors, affiliates, and subcontractors who perform work in technical areas or on construction sites C. ExceptionsThose not performing work, who work 100% at a site not managed by the Berkeley Lab, or who work 100% of the time on the UC Berkeley Campus D. Policy Statement- Safety of all operations at Berkeley Lab is managed according to the principles outlined in LBNL PUB-3140, Integrated Environment, Health and Safety Management Plan: Integrated Safety Management (ISM) System. Five functions form the core of the ISM process. These core functions apply at all levels of Berkeley Lab: at the institutional level, at the division or department level, and at the level of individual projects or work activities. The five functions are:
- Defining work
- Analyzing hazards and risks
- Establishing controls
- Performing work
- Feedback and improvement
- A key principle is that of work authorization. Authorization is a review and management approval process designed to ensure that procedures, controls, and resources are in place before the work begins. All work at Berkeley Lab proceeds under authorization.
- Line Management Authorization is required for routine work using the Job Hazards Analysis (JHA). Work Process A discusses the JHA, and the Job Hazards Analysis program provides detailed requirements.
- Under certain circumstances, operations in a particular facility may require authorization. Work Process B provides general guidance on Facility-Based Authorizations, while Appendix C directs to the precise process for each type of Facility-Based Authorization.
- Formal Authorizations are generally required for more extensive or inherently dangerous work. Trigger levels for such authorizations are located in Appendix B. Work Process C describes the process for Formal Authorizations.
- The Temporary Work Authorization (TWA) process, which is described in Work Process C.2, may be used if it:
- Is not a permanent component of ongoing work
- Does not involving elevated hazards
- Is of a short term duration (two weeks or less)
- Has a limited and clearly defined scope
E. Roles and ResponsibilitiesRole | Responsibility | Employee, Visitor, and Affiliate | - Perform only work for which they are authorized and qualified.
| Principal Investigators, Managers, Supervisors, and Work Leads | - Identify the hazards associated with the work to be performed.
- Supply the controls necessary to perform the work safely.
- Assure that employees under their supervision complete the Job Hazards Analysis (JHA) and receive specialized training as required by PUB-3000, Chapter 24 (see also the EHSS Training Web site).
- Assure that all work under their control is evaluated to determine the level of authorization required by this chapter and that proper authorization is obtained before beginning work.
- Assure that all work under their control is performed in compliance with the controls specified for that work.
- Assure that authorizations for work under their control are reauthorized as required, including whenever work changes significantly.
| Division Directors | - Assure that all work spaces are evaluated at least annually for identification of hazards and implementation of controls.
- Assure that all work has obtained line management, formal, or facility-based authorization, as required.
| Facilities Division | - Reviews projects during the project planning phase and prepares the appropriate NEPA/CEQA documentation.
- Prepares the appropriate NEPA/CEQA documentation.
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F. Definitions/AcronymsTerm | Definition | Line Management Authorization | An authorization that is either implied from other documentation, or is explicit but administered by the responsible division doing the work. Examples include the Job Hazards Analysis (JHA), Subcontractor Job Hazard Analysis (sJHA) for non-construction subcontractors, and Contractor JHA for construction subcontractors. | Formal Authorization | A written document, authorized by the responsible division with the EHSS Division review and concurrence, that describes the scope of work; required procedures and controls; authorized materials and equipment to be used; and staff authorized to conduct the work. Examples include Radiological Work Authorizations, Activity Hazard Documents, research involving human or animal subjects, and some high-pressure work. | Facility-Based Authorization | Hazards analyses and controls are based on the facility as a whole rather than on an individual operation. Examples include Safety Analysis Documents, air and water discharge permits, and NEPA/CEQA analyses. |
G. Recordkeeping RequirementsRecord | Database/Retention Location | Owner | JHAs | JHA Database | EHSS | AHDs | AHD Database | EHSS | sJHAs | sJHA Database | EHSS | RWA | RADAR | EHSS | Biological Use Authorization | EHSS – Biosafety Officer Files | EHSS | TWAs | Maintained by the authorizing division | EHSS | EHSS Training Records | JHA/EHSS Training Database | EHSS |
H. Implementing DocumentsDocument Number | Title | Type | 07.02.003.001 | Safe Work Authorizations | Program | 07.02.003.002 | Work Process A, Line Management Authorizations for Routine or Special Hazards | Work Process | 07.02.003.003 | Work Process B, Facility-Based Authorizations | Work Process | 07.02.003.004 | Work Process C, Formal Authorizations for Increased Hazards | Work Process | 07.07.007.001 | Construction Safety | Program | 07.07.018.001 | Lasers | Program | 07.08.001.001 | Radiation Safety | Program | 07.07.004.001 | Biosafety | Program | 03.02.002.001 | Research with Human and Animal Subjects | Program | 07.02.004.001 | sJHA – Subcontractor Job Hazards Analysis | Program | 07.02.004.002 | Work Process A, sJHA Process Overview | Work Process | 07.02.004.003 | Work Process B, Creating an sJHA | Work Process | 07.02.004.004 | Work Process C, Training and Orientation | Work Process | 07.02.001.001 | Job Hazards Analysis | Program |
Activity Hazard Document Guidance and JHA Subject Matter Contact
EHSS Division J. Revision HistoryDate | Revision | By whom | Revision Description | Section(s) affected | Change Type | 1/2/2012 | 0 | J. Heim | Reformat for wiki (brief) | All | Minor | 12/18/2012 | 1 | J. Heim | Reformat for wiki (policy) | All | Minor |
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| Title: | Safe Work Authorizations | Document number | 07.02.003.000 | Revision number | 1 | Publication date: | 12/18/2012 | Effective date: | 7/5/2011 | Next review date: | 12/18/2015 | Policy Area: | Safe Work Authorization | RPM Section (home) | Environment, Safety and Health | RPM Section (cross-reference) | none | Functional Division | EHSS | Prior reference information (optional) | PUB-3000 Chapter 6 |
Source Requirements Documents- Title 42, United States Code, Section 4321 et seq. (NEPA, National Environmental Policy Act)Title 29, Code of Federal Regulations, Section 1910.119, Process Safety Management of Highly Hazardous Chemicals
- DOE Order 420.2C, Safety of Accelerator Facilities
- DOE Order 435.1, Radioactive Waste Management (only those sections/subchapters adopted into the current Contract 31 ESH Standards set)
- California Public Resources Code, Section 21000 et seq. (CEQA, California Environmental Quality Act)
- Title 19, California Code of Regulations, Section 2770.5, List of Substances
- Title 22, California Code of Regulations, Section 66260.1 et seq., California Hazardous Waste Regulations
Other Driving Requirements- Title 42, United States Code, Section 4321 et seq. (NEPA, National Environmental Policy Act)
Implementing DocumentsDocument Number | Title | Type | 07.02.003.001 | Safe Work Authorizations | Program | 07.02.003.002 | Work Process A, Line Management Authorizations for Routine or Special Hazards | Work Process | 07.02.003.003 | Work Process B, Facility-Based Authorizations | Work Process | 07.02.003.004 | Work Process C, Formal Authorizations for Increased Hazards | Work Process | 07.07.007.001 | Construction Safety | Program | 07.07.018.001 | Lasers | Program | 07.08.001.001 | Radiation Safety | Program | 07.07.004.001 | Biosafety | Program | 03.02.002.001 | Research with Human and Animal Subjects | Program | 07.02.004.001 | sJHA – Subcontractor Job Hazards Analysis | Program | 07.02.004.002 | Work Process A, sJHA Process Overview | Work Process | 07.02.004.003 | Work Process B, Creating an sJHA | Work Process | 07.02.004.004 | Work Process C, Training and Orientation | Work Process | 07.02.001.001 | Job Hazards Analysis | Program |
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| Title: | Safe Work Authorizations | Document number | 07.02.003.000 | Revision number | 1 | Publication date: | 12/18/2012 | Effective date: | 7/5/2011 | Next review date: | 12/18/2015 | Policy Area: | Safe Work Authorization | RPM Section (home) | Environment, Safety and Health | RPM Section (cross-reference) | none | Functional Division | EHSS | Author name/contact info | M. Wisherop | | | Revision 0 publication date | 1/2/2012 | Retirement date | n/a | Prior reference information (optional) | PUB-3000 Chapter 6 | | | Inputs from more than one Functional Area? | No | List additional Functional Areas & contacts | | | | Inputs from more than one Policy Area? | No | List additional Policy Areas & contacts | | | | 30-day notification needed? | No | 30-day start date | n/a | 30-day end date | n/a | | | LDAP protected? | No | | | Need TABL reminders? | No | Frequency | n/a | Brief reminder text: | n/a | | | Approval Sheet for this revision received (date)
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