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Deck of Cards
idSafe Work Authorizations
Card
defaulttrue
labelBrief
titleBrief

Title:

Safe Work Authorizations

Publication date:

12/18/2012

Effective date:

7/5/2011

BRIEF

Policy Summary

Berkeley Lab's Safe Work Authorizations policy ensures that all work is performed in a safe manner by:

  • Ensuring that work planning is performed prior to starting work
  • Defining the work, analyzing hazards, and developing controls such that hazards are identified and mitigated
  • Providing work authorization processes to ensure that procedures, controls, and resources are in place, such as:
    • Job Hazards Analysis (JHA)
    • Temporary Work Authorization (TWA)
    • Activity Hazard Documents (AHDs) for higher-hazard work
  • Ensuring that the process and authorizations are documented prior to starting work

Who Should Read This Policy

All Berkeley Lab employees, visitors, affiliates, and subcontractors

To Read the Full Policy, Go To:

The POLICY tab on this wiki page

To Read the ES&H Program Details, Go To:

http://www.lbl.gov/ehs/pub3000/CH06.html

Contact Information

Activity Hazard Document Guidance and JHA Subject Matter Contact
EHSS Division

Card
labelPolicy
titlePolicy

Title:

Safe Work Authorizations

Publication date:

12/18/2012

Effective date:

7/5/2011

POLICY

A. Purpose

Berkeley Lab's Safe Work Authorizations policy ensures that all work is performed in a safe manner by:

  • Ensuring that work planning is performed prior to starting work
  • Defining the work, analyzing hazards, and developing controls such that hazards are identified and mitigated
  • Providing work authorization processes that ensure that procedures, controls, and resources are in place such as:
    • Job Hazards Analysis (JHA)
    • Temporary Work Authorization (TWA)
    • Activity Hazard Documents (AHDs) for higher-hazard work
  • Ensuring that the process and authorizations are documented prior to starting work

B. Persons Affected

Berkeley Lab employees, visitors, affiliates, and subcontractors who perform work in technical areas or on construction sites

C. Exceptions

Those not performing work, who work 100% at a site not managed by the Berkeley Lab, or who work 100% of the time on the UC Berkeley Campus

D. Policy Statement

  1. Safety of all operations at Berkeley Lab is managed according to the principles outlined in LBNL PUB-3140, Integrated Environment, Health and Safety Management Plan: Integrated Safety Management (ISM) System. Five functions form the core of the ISM process. These core functions apply at all levels of Berkeley Lab: at the institutional level, at the division or department level, and at the level of individual projects or work activities. The five functions are:
    1. Defining work
    2. Analyzing hazards and risks
    3. Establishing controls
    4. Performing work
    5. Feedback and improvement
  2. A key principle is that of work authorization. Authorization is a review and management approval process designed to ensure that procedures, controls, and resources are in place before the work begins. All work at Berkeley Lab proceeds under authorization.
  3. Line Management Authorization is required for routine work using the Job Hazards Analysis (JHA). Work Process A discusses the JHA, and the Job Hazards Analysis program provides detailed requirements.
  4. Under certain circumstances, operations in a particular facility may require authorization. Work Process B provides general guidance on Facility-Based Authorizations, while Appendix C directs to the precise process for each type of Facility-Based Authorization.
  5. Formal Authorizations are generally required for more extensive or inherently dangerous work. Trigger levels for such authorizations are located in Appendix B. Work Process C describes the process for Formal Authorizations.
  6. The Temporary Work Authorization (TWA) process, which is described in Work Process C.2, may be used if it:
    1. Is not a permanent component of ongoing work
    2. Does not involving elevated hazards
    3. Is of a short term duration (two weeks or less)
    4. Has a limited and clearly defined scope

E. Roles and Responsibilities

Role

Responsibility

Employee, Visitor, and Affiliate

  • Perform only work for which they are authorized and qualified.

Principal Investigators, Managers, Supervisors, and Work Leads

  • Identify the hazards associated with the work to be performed.
  • Supply the controls necessary to perform the work safely.
  • Assure that employees under their supervision complete the Job Hazards Analysis (JHA) and receive specialized training as required by PUB-3000, Chapter 24 (see also the EHSS Training Web site).
  • Assure that all work under their control is evaluated to determine the level of authorization required by this chapter and that proper authorization is obtained before beginning work.
  • Assure that all work under their control is performed in compliance with the controls specified for that work.
  • Assure that authorizations for work under their control are reauthorized as required, including whenever work changes significantly.

Division Directors

  • Assure that all work spaces are evaluated at least annually for identification of hazards and implementation of controls.
  • Assure that all work has obtained line management, formal, or facility-based authorization, as required.

Facilities Division

  • Reviews projects during the project planning phase and prepares the appropriate NEPA/CEQA documentation.
  • Prepares the appropriate NEPA/CEQA documentation.

F. Definitions/Acronyms

Term

Definition

Line Management Authorization

An authorization that is either implied from other documentation, or is explicit but administered by the responsible division doing the work. Examples include the Job Hazards Analysis (JHA), Subcontractor Job Hazard Analysis (sJHA) for non-construction subcontractors, and Contractor JHA for construction subcontractors.

Formal Authorization

A written document, authorized by the responsible division with the EHSS Division review and concurrence, that describes the scope of work; required procedures and controls; authorized materials and equipment to be used; and staff authorized to conduct the work. Examples include Radiological Work Authorizations, Activity Hazard Documents, research involving human or animal subjects, and some high-pressure work.

Facility-Based Authorization

Hazards analyses and controls are based on the facility as a whole rather than on an individual operation. Examples include Safety Analysis Documents, air and water discharge permits, and NEPA/CEQA analyses.

G. Recordkeeping Requirements

Record

Database/Retention Location

Owner

JHAs

JHA Database

EHSS

AHDs

AHD Database

EHSS

sJHAs

sJHA Database

EHSS

RWA

RADAR

EHSS

Biological Use Authorization

EHSS – Biosafety Officer Files

EHSS

TWAs

Maintained by the authorizing division

EHSS

EHSS Training Records

JHA/EHSS Training Database

EHSS

H. Implementing Documents

Document Number

Title

Type

07.02.003.001

Safe Work Authorizations

Program

07.02.003.002

Work Process A, Line Management Authorizations for Routine or Special Hazards

Work Process

07.02.003.003

Work Process B, Facility-Based Authorizations

Work Process

07.02.003.004

Work Process C, Formal Authorizations for Increased Hazards

Work Process

07.07.007.001

Construction Safety

Program

07.07.018.001

Lasers

Program

07.08.001.001

Radiation Safety

Program

07.07.004.001

Biosafety

Program

03.02.002.001

Research with Human and Animal Subjects

Program

07.02.004.001

sJHA – Subcontractor Job Hazards Analysis

Program

07.02.004.002

Work Process A, sJHA Process Overview

Work Process

07.02.004.003

Work Process B, Creating an sJHA

Work Process

07.02.004.004

Work Process C, Training and Orientation

Work Process

07.02.001.001

Job Hazards Analysis

Program

Anchor
_GoBack
_GoBack
I. Contact Information

Activity Hazard Document Guidance and JHA Subject Matter Contact
EHSS Division

J. Revision History

Date

Revision

By whom

Revision Description

Section(s) affected

Change Type

1/2/2012

0

J. Heim

Reformat for wiki (brief)

All

Minor

12/18/2012

1

J. Heim

Reformat for wiki (policy)

All

Minor

Card
labelDocument Information
titleDocument Information

DOCUMENT INFORMATION

Title:

Safe Work Authorizations

Document number

07.02.003.000

Revision number

1

Publication date:

12/18/2012

Effective date:

7/5/2011

Next review date:

12/18/2015

Policy Area:

Safe Work Authorization

RPM Section (home)

Environment, Safety and Health

RPM Section (cross-reference)

none

Functional Division

EHSS

Prior reference information (optional)

PUB-3000 Chapter 6

Source Requirements Documents

  • Title 42, United States Code, Section 4321 et seq. (NEPA, National Environmental Policy Act)
  • Title 29, Code of Federal Regulations, Section 1910.119, Process Safety Management of Highly Hazardous Chemicals
  • DOE Order 420.2, Safety of Accelerator Facilities
  • DOE Order 435.1, Radioactive Waste Management (only those sections/subchapters adopted into the current LBNL Work Smart Standards set)
  • California Public Resources Code, Section 2100 et seq. (CEQA, California Environmental Quality Act)
  • Title 19, California Code of Regulations, Section 2770.5, List of Substances
  • Title 22, California Code of Regulations, Section 6620.1 et seq., California Hazardous Waste Regulations

Implementing Documents

Document Number

Title

Type

07.02.003.001

Safe Work Authorizations

Program

07.02.003.002

Work Process A, Line Management Authorizations for Routine or Special Hazards

Work Process

07.02.003.003

Work Process B, Facility-Based Authorizations

Work Process

07.02.003.004

Work Process C, Formal Authorizations for Increased Hazards

Work Process

07.07.007.001

Construction Safety

Program

07.07.018.001

Lasers

Program

07.08.001.001

Radiation Safety

Program

07.07.004.001

Biosafety

Program

03.02.002.001

Research with Human and Animal Subjects

Program

07.02.004.001

sJHA – Subcontractor Job Hazards Analysis

Program

07.02.004.002

Work Process A, sJHA Process Overview

Work Process

07.02.004.003

Work Process B, Creating an sJHA

Work Process

07.02.004.004

Work Process C, Training and Orientation

Work Process

07.02.001.001

Job Hazards Analysis

Program

Builder show
grouprpm2-admins
Card
labelAdditional Information
titleAdditional Information

ADDITIONAL INFORMATION

Title:

Safe Work Authorizations

Document number

07.02.003.000

Revision number

1

Publication date:

12/18/2012

Effective date:

7/5/2011

Next review date:

12/18/2015

Policy Area:

Safe Work Authorization

RPM Section (home)

Environment, Safety and Health

RPM Section (cross-reference)

none

Functional Division

EHSS

Author name/contact info

M. Wisherop

 

 

Revision 0 publication date

1/2/2012

Retirement date

n/a

Prior reference information (optional)

PUB-3000 Chapter 6

 

 

Inputs from more than one Functional Area?

No

List additional Functional Areas & contacts

 

 

 

Inputs from more than one Policy Area?

No

List additional Policy Areas & contacts

 

 

 

30-day notification needed?

No

30-day start date

n/a

30-day end date

n/a

 

 

LDAP protected?

No

 

 

Need TABL reminders?

No

Frequency

n/a

Brief reminder text:

n/a

 

 

Approval Sheet for this revision received (date)
[Note: author is responsible}

 

Keyword search words, phrases:

  • Text, text, text

New terms that need to be added to Glossary/Acronym list:

  • (list items not found and context (Policy Area name) – full definition would be included in Policy)

Implementing Documents restricted to department/functional use

(optional – these will be used for tracing between requirements and associated documents)

Document number

Title

 

 

 

 



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