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Manage your Invited Participants
Here are a few great features to help secure your Zoom event and host with confidence:
- Require a password to join your meeting. Having the meeting invite alone is not enough to join, participants also need to enter the password you set. You can read more about how to set this up at Meeting and Webinar Passwords
- Only allow Berkeley Lab users to join your meeting. This is useful if you want to limit access to only Berkeley Lab users. You can read more about how to set this up at Authentication Profiles for Meetings and Webinars
Keep Meeting IDs Private
- When you share your meeting link on social media or other public forums, that makes your event public. Anyone with the link can join your meeting. Avoid using your Personal Meeting ID (PMI) to host public events. Your PMI is basically one continuous meeting and you don’t want random people crashing your personal virtual space after the party’s over. Learn about meeting IDs and how to generate a random meeting ID (at the 0:27 mark) in this video tutorial on Zoom's YouTube channel.
Manage Screen Sharing
- The first rule of Zoom Club: Don’t give up control of your screen. You do not want random people in your public event taking control of the screen and sharing unwanted content with the group. You can restrict this — before the meeting and during the meeting in the host control bar — so that you’re the only one who can screen-share. The Zoom article Managing participants in a meeting has more details about keeping control of the screen during a meeting.
Use the Waiting Room to Screen Guest
- One of the best ways to use Zoom for public events is to enable the Waiting Room feature. Just like it sounds, the Waiting Room is a virtual staging area that stops your guests from joining until you’re ready to let them join. It’s almost like the velvet rope outside a nightclub, with you as the bouncer carefully monitoring who's allowed to enter.
- Meeting hosts can customize Waiting Room settings for additional control. You can even personalize the message people see when they hit the Waiting Room so they know they’re in the right spot. This message is really a great place to post any rules/guidelines for your event.
- The Waiting Room is really a great way to pre-screen who’s trying to enter your event and keep unwanted guests out.
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Other Settings to Consider
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