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To use the Berkeley Lab Calendar extension:

  • Install the Chrome Browser (this extension only works on the Chrome Browser).
  • Click on Get from Chrome Web Store, you should see this page:


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  • Click on the Add to Chrome button on the right side of the page.


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  • Close and restart Chrome Browser 

Configuring the Zoom Extension (Chrome)

  • Click the Zoom icon in the upper right corner of your browser window.


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  • Select "Sign In with Google" and enter your Berkeley Lab credentials. If this doesn't work, try "Sign in with SSO."


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  • Now that you're logged in, click the Zoom scheduler icon again.
  • Click the gear icon in the upper right corner.


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  • This will reveal the Zoom Schedule Options window.


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  • Important: Review your default setting and select "Allow me to specify meeting options each time"

Using the Zoom Extension (Chrome) 

  • Open Google Calendar and click "Create" to schedule a new meeting.
  • You will now see the "Make it a Zoom Meeting" button.


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  • Important: Click "More options" in the lower left corner.
  • From this page, you can click "Make it a Zoom Meeting" and your schedule options window will appear.


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  • From here you can check the schedule options, set meeting options, establish security controls, designate alternative hosts, etc.


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  • When you are finished, click continue. The Zoom invitation will populate in the description window.


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  • Now add your guests, room resource and any special instructions in the description and click the "Save" button. 

Summary

The Zoom Extension for Browsers is a useful tool to quickly add a Zoom component to meetings in Google Calendar.  The extension has two components 1) Zoom scheduler icon in browser window 2) Make it a Zoom Meeting button in google calendar. It's important to remember that your scheduling options are stored in the Zoom scheduler icon. It should work like a charm, as long as you follow the steps above and select "Allow me to specify each time." 

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