Table of Contents
Manage your Invited Participants
Here are a few great features to help secure your Zoom event and host with confidence:
Require a password to join your meeting.
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Having the meeting invite alone is not enough to join, participants also need to enter the password you set.
Only allow Berkeley Lab users to join your meeting. This is useful if you want to limit access to Berkeley Lab users.
- Read more about Authorized Attendees
- To , to enable this feature for your meetings, read this article or see follow the instructions in the screenshots below.
If someone who doesn't have a Berkeley Lab Zoom account tries to join your event, they will receive this message:
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How do I protect myself from Zoom Bombing?
Keep Meeting IDs Private
When you share your meeting link on social media or other public forums, that makes your event public. Anyone with the link can join your meeting. Take the following measures to protect your meeting:
- Avoid using your Personal Meeting ID (PMI) to host public events. Your PMI is basically one continuous meeting and you don’t want random people crashing your personal virtual space after the party’s over. Learn about meeting IDs and how to generate a random meeting ID (at the 0:27 mark) in this video tutorial on Zoom's YouTube channel.
- Familiarize yourself with Zoom’s settings and features so you understand how to protect your virtual space when you need to. For example, the Waiting Room is an unbelievably helpful feature for hosts to control who comes and goes. (More on that below.)
- Consider setting a password for your meeting, or only allowing those who are logged into their LBL account to join your meeting.
Manage Screen Sharing
The first rule of Zoom Club: Don’t give up control of your screen.
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Under “Who can share?” choose “Only Host” and close the window. You can also lock the Screen Share by default for all your meetings in your profile settings at zoom.lbl.gov (My Account).
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Use a Waiting Room to Screen for Uninvited Attendees
One of the best ways to use Zoom for public events is to enable the Waiting Room feature. Just like it sounds, the Waiting Room is a virtual staging area that stops your guests from joining until you’re ready to let them join. It’s almost like the velvet rope outside a nightclub, with you as the bouncer carefully monitoring who's allowed to enter.
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The Waiting Room is really a great way to pre-screen who’s trying to enter your event and keep unwanted guests out.
Other Settings to Consider
It’s always smart to lock your front door, even when you’re inside the house. When you lock a Zoom Meeting that has already started, no new participants can join, even if they have the meeting ID and password (if you have required one). In the meeting, click Participants at the bottom of your Zoom window. In the Participants pop-up, click the button that says "Lock Meeting."
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