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|Title:|Intellectual Property Acknowledgment Policy|
|Publication date:|9/14/2012|
|Effective date:|7/22/2011|
h2.BRIEF
h3.Policy Summary
All Berkeley Lab employees must sign an Intellectual Property Acknowledgment (IPA) form. All affiliates must sign an Affiliate Intellectual Property Acknowledgment form.
h3.Who Should Read This Policy
This policy applies to:
* All employees, including part-time employees and those with faculty appointments
* All affiliates, including users and subcontractors

h3.To Read the Full Policy, Go To:
The POLICY tab on this wiki page 
h3.Contact Information
Patent Attorney
Technology Transfer and Intellectual Property Management
[[email protected]|mailto:[email protected]]

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|Title: |Intellectual Property Acknowledgment Policy|
|Publication date: |9/14/2012|
|Effective date: |7/22/2011|
h2.POLICY
h3.A. Purpose
All Berkeley Lab employees must sign an Intellectual Property Acknowledgment (IPA) form. All affiliates must sign an Affiliate Intellectual Property Acknowledgment form. These requirements allow Berkeley Lab to fulfill its obligations to DOE and other sponsors of research, and to conduct a successful technology-transfer program. 

h3.B. Persons Affected
This policy applies to:
* All employees, including part-time employees and those with faculty appointments
* All affiliates, including users{anchor:_GoBack} and subcontractors

h3.C. Exceptions
* Upon review and approval by the Office of Laboratory Counsel, certain subcontractors at the National Energy Research Scientific Computing Center (NERSC) who do not perform research may be exempted from this policy as requested by a Berkeley Lab Associate Laboratory Director.
* Employees of another DOE national laboratory with which Berkeley Lab has executed a Bilateral Utilization Agreement generally are not required to execute the Affiliate Intellectual Property Acknowledgment form; patent attorneys in Technology Transfer and Intellectual Property Management may be consulted regarding this exception. 

h3.D. Policy Statement
In order to protect the intellectual property of Berkeley Lab, all employees and affiliates are required to sign an Intellectual Property Acknowledgment (IPA) form. By signing the IPA form, the employee or affiliate acknowledges that:
* All intellectual property developed by Berkeley Lab employees, or using Berkeley Lab facilities, resources, or research funds is owned by The Regents of the University of California 
* The obligation to disclose all intellectual property made so that an ownership determination can be made, among other reasons 
* The obligation to assist in securing intellectual property protection 

h3.E. Roles and Responsibilities
|*Role*|*Responsibility*|
|Employee|Signs [Employee Intellectual Property Acknowledgment form|http://www.lbl.gov/Tech-Transfer/researchers/forms/IP_acknowledgement_28Sep2010_final_clean.pdf]|
|Affiliate|Signs [Affiliate Intellectual Property Acknowledgment form|http://www.lbl.gov/Tech-Transfer/researchers/forms/IP_Acknowledgement_for_Affliates_092810_final_clean.pdf]|
|Human Resources|* Ensures signature of Intellectual Property Acknowledgment form by employee or affiliate prior to issuance of a Berkeley Lab ID badge \\
* Keeps records of signed IPA forms|
h3.F. Definitions/Acronyms
|*Term*|*Definition* |
|Affiliates|Non-Laboratory employees engaged in on-site Laboratory activities. Affiliates are subject to training in safety and other subjects. They are also issued a Berkeley Lab identification badge. Affiliates may receive system accounts, research access to facilities, and a per diem allowance for housing and living expenses.  Examples: Facility users, scientific collaborators, students |
|Intellectual Property  (IP)|Intellectual property (IP) refers to creations of the mind: inventions, creative, literary and artistic works, and symbols, names, images, and designs used in commerce. The means to protect IP include patents, trademarks, copyright and trade secrets. Patents protect inventions. Trademarks protect words, names, symbols, sounds, or colors that distinguish goods and services. Copyrights protect works of authorship, such as writings, software, music, and works of art that have been tangibly expressed. Trade secrets are information that companies keep secret to give them an advantage over their competitors. While Berkeley Lab has discretion to secure and license patents, trademarks and copyrights, it is prohibited by DOE policy from licensing trade secrets.|
|TTIPM|Technology Transfer and Intellectual Property Management |
h3.G. Recordkeeping Requirements
Human Resources keeps electronic and/or written records of signed IPA forms.
h3.H. Implementing Documents 
|*Document number*|*Title*|*Type*|
|10.04.005.001 \\  |[Employee Intellectual Property Acknowledgment|http://www.lbl.gov/Tech-Transfer/researchers/forms/IP_acknowledgement_28Sep2010_final_clean.pdf] \\  |Form|
|10.04.005.002|[Affiliate Intellectual Property Acknowledgment|http://www.lbl.gov/Tech-Transfer/researchers/forms/IP_Acknowledgement_for_Affliates_092810_final_clean.pdf] \\  |Form|

h3.I. Contact Information
Patent Attorney
Technology Transfer and Intellectual Property Management
[[email protected]|mailto:[email protected]]
\\
h3.J. Revision History
|*Date*|*Revision*|*By whom*|*Revision Description*|*Section(s) affected*|*Change Type*|
|1/2/2012|0|H. Clark|Re-write for wiki (brief)|All|Minor|
|9/14/2012|1|R. Chiang|Re-write for wiki (policy)|All|Major|

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h2.DOCUMENT INFORMATION
|Title: |Intellectual Property Acknowledgment Policy|
|Document number|10.04.005.000|
|Revision number|1|
|Publication date: |9/14/2012|
|Effective date: |7/22/2011|
|Next review date:|7/22/2014|
|Policy Area:|Intellectual Property|
|RPM Section (home)|Info Management|
|RPM Section (cross-reference)| |
|Functional Division|Technology Transfer and Intellectual Property Management|
|Prior reference information (optional)|RPM Section 1.06(A)(4)|
h3.Source Requirements Documents 
* {anchor:chap11}University of California _Contract and Grant Manual{_}, Intellectual Property and Related Matters, section 11-220, [{_}University of California Patent Policy_|http://www.ucop.edu/raohome/cgmanual/chap11.html#11-220]
* University of California _Contract and Grant Manual{_}, Intellectual Property and Related Matters, section 11-230, [{_}Patent Agreement_ |http://www.ucop.edu/raohome/cgmanual/chap11.html#11-230]
* U.S. Department of Energy Contract No. DE-AC02-05CH11231, Clauses I.91, I.92, and I.97, including I.91(c)-(e), I.92(b), and I.97(b) and (p)(2)

h3.Implementing Documents 
|*Document number*|*Title*|*Type*|
|10.04.005.001 \\  |[Employee Intellectual Property Acknowledgment|http://www.lbl.gov/Tech-Transfer/researchers/forms/IP_acknowledgement_28Sep2010_final_clean.pdf] \\  |Form|
|10.04.005.002|[Affiliate Intellectual Property Acknowledgment|http://www.lbl.gov/Tech-Transfer/researchers/forms/IP_Acknowledgement_for_Affliates_092810_final_clean.pdf] \\  |Form|

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h2.ADDITIONAL INFORMATION
|Title: |Intellectual Property Acknowledgment Policy|
|Document number|10.04.005.000|
|Revision number|1|
|Publication date: |9/14/2012|
|Effective date: |7/22/2011|
|Next review date:|7/22/2014|
|Policy Area:|Intellectual Property|
|RPM Section (home)|Info Management|
|RPM Section (cross-reference)| |
|Functional Division |Technology Transfer and Intellectual Property Management|
|Author name/contact info|Heidi Clark, [[email protected]|mailto:[email protected]] \\
Robin Chiang, [[email protected]|mailto:[email protected]]|
| | |
|Revision 0 publication date|1/2/2012|
|Retirement date|n/a|
|Prior reference information (optional)|RPM Section 1.06(A)(4)|
| | |
|Inputs from more than one Functional Area?|No|
|List additional Functional Areas & contacts| |
| | |
|Inputs from more than one Policy Area?|No|
|List additional Policy Areas & contacts| |
| | |
|30-day notification needed?|No|
|30-day start date|n/a|
|30-day end date|n/a|
| | |
|LDAP protected?|No|
| | |
|Need TABL reminders?|No|
|Frequency|n/a|
|Brief reminder text:|n/a|
| | |
|Approval Sheet for this revision received (date)  \\
\[Note: author is responsible\}| |
h3.Key labels/tags:
* IPA, Intellectual Property Acknowledgment Affiliate, Guest, participating guest, Intellectual Property, patent assignment, employment agreement, IP Agreement, work for hire

h3.New terms that need to be added to Glossary/Acronym list:
* (list items not found and context (Policy Area name) – full definition would be included in Policy)

h3.Implementing Documents restricted to department/functional use 
(optional – these will be used for tracing between requirements and associated documents)
|Document number|Title|
| | |
| | |
\\
*Side bars:* 
Side bar 1 location (cite by Policy Section # - for example: Section D.2.a)
Sidebar 1 text:
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Sidebar 2 location
Sidebar 2 text:
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Sidebar 3 location
Sidebar 3 text:
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