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Working Alone Policy

Title:

Working Alone Policy

Publication date:

10/29/2012

Effective date:

11/28/2011

BRIEF

Policy Summary

Berkeley Lab employees are not allowed to work alone when the mitigated hazards associated with their work could incapacitate them such that they could not "self-rescue" or activate emergency services. This policy supports the Laboratory's Environment, Safety & Health (ES&H) Core Policy to perform all work safely and with full regard to the well-being of workers, contractors, affiliates, the public, and the environment.

Who Should Read This Policy

All persons who visit or work at the Laboratory

To Read the Full Policy, Go To:

The POLICY tab of this wiki page

To Read the Working Alone FAQs, Go To:

http://www.lbl.gov/ehs/pub3000/Working-Alone-FAQ.pdf

Contact Information

Occupational Safety Group
EH&S Division
WHWells@lbl.gov

Title:

Working Alone Policy

Publication date:

10/29/2012

Effective date:

11/28/2011

POLICY

A. Purpose

The Working Alone Policy restricts work at Lawrence Berkeley National Laboratory (Berkeley Lab) in cases where a plausible failure of hazard controls could result in an injury or exposure that would render an individual unable to take appropriate emergency actions. Examples:

  • An individual may be splashed with a corrosive chemical that blinds him or her (volume used and concentration, etc., should be considered).
  • An individual may be exposed to a chemical or trauma that impairs consciousness.
  • An individual may be set on fire.
  • An individual may receive severe electrical shock or arc-flash injury.
  • An individual may fall from an elevation above 6 feet.
  • An individual may be struck or trapped by a heavy object or suspended load.
  • An individual may become trapped in or by moving machinery.
  • An individual may be injured by a powered cutting tool.

B. Persons Affected

All persons who visit or work at Berkeley Lab

C. Exceptions

None

D. Policy Statement

  1. Workers at Berkeley Lab are not allowed to work alone when the mitigated hazards associated with their work could incapacitate them such that that they could not "self-rescue" or activate emergency services. This policy supports the Laboratory's Environment, Safety & Health (ES&H) Core Policy to perform all work safely and with full regard to the well-being of workers, contractors, affiliates, the public, and the environment.
  2. The Working Alone Policy is implemented through the following processes at the division level:
    1. Safe Work Authorization (e.g., Activity Hazard Document [AHD]),
    2. Radiological Work Authorization (RWA)
    3. Job Hazards Analysis (JHA)
  3. Each division must assess its work activities and find those in which the severity of mitigated hazards may prevent workers from self-rescuing or activating emergency services in the event of an accident.
  4. Authorizations for the identified work activities must place restrictions on working alone.
  5. During the work authorization development and review process, authors and reviewers determine whether and when a Working Alone restriction is necessary and include it in the controls listed in the Work Authorization Document.
  6. This Working Alone restriction then flows down to individual workers through their JHAs or other authorizations, such as AHDs.
  7. Work leads may also determine that a Working Alone restriction is needed for workers whose assignments are not covered by a formal authorization, and may place the restriction in the individual's JHA.
  8. For construction activities, the policy is implemented through the construction safety review process; for nonconstruction subcontractors, it is implemented through the Subcontractor Job Hazards Analysis and Work Authorization (SJHAWA) process.
  9. The policy does not address activities "commonly performed by the general public" that include hazards commonly accepted by the public, the control of which requires little or no specialized guidance or training. These activities include walking or driving while alone, or the consequences of personal medical conditions that may arise while at work.
  10. This policy must be included in division safety documents, (e.g., the division ISM Plan) by February 29, 2012. Divisions are to complete reviews and revisions of their Authorization Documents and JHAs to implement this policy by September 30, 2012.

E. Roles and Responsibilities

Role

Responsibility

Division Directors

  • Ensure that the Working Alone Policy is implemented within the division
  • Ensure that the policy is included in the division Integrated Safety Management (ISM) Plan.

Division Safety Coordinators

  • Assist in the implementation of the Working Alone Policy, as requested by the division director
  • Act as a conduit between division work leads and the EH&S Division for coordination of work authorization and JHA activities that include Working Alone hazard assessments, as requested

Work Leads

  • Use the work authorization and JHA processes to assess hazard and controls

Workers

  • Exercise prudent judgment when performing potentially hazardous work activities alone
  • Perform work only as analyzed in and authorized by the work authorization
  • Stop work when the tasks, hazards, and/or required controls differ from those authorized in the work authorization
  • Do not resume work until the JHA accurately describes the work and has been reauthorized.
  • Continually review work and assure that the JHA has analyzed and authorized the work appropriately
  • Engage the work lead to modify the JHA hazards profile and work authorization as appropriate

Division Liaisons

  • Act as primary representatives of the EH&S Division to the division safety coordinator
  • Act as work leads to assist with work authorizations and JHAs that include Working Alone hazard assessments
  • Obtain assistance from EH&S Division Subject Matter Experts, as necessary, to properly identify hazards and controls for tasks (including obtaining assistance with JHAs) as requested by the work lead or division safety coordinator

EH&S Division Director

  • Maintains software, procedures, and other support tools necessary to address the Working Alone Policy in the work authorization and JHA processes

F. Definitions/Acronyms

Terms

Definitions

Working Alone

Occurs when a worker performs work out of sight and earshot of anyone who can help in the event of an emergency

Working Accompanied

Occurs when a worker performs work with:

  • A second person within sight or earshot
  • An available second person who agrees to and understands the monitoring responsibilities

    If the second person has to leave the area, the activity is considered to be Working Alone, and must terminate if prohibited in the work authorization.

G. Recordkeeping Requirements

None

H. Implementing Documents

Document Number

Other Reference

Title

Type

07.01.005.001

PUB-3000, Chapter 5, Section 5.3.7, References, Implementing Documents

Working Alone FAQs, LBNL Safety Advisory Committee, September 2011

FAQs

07.07.013.001

PUB-3000, Chapter 4, Section 4.18

Exposure Assessment

Program

07.02.003.001

PUB-3000, Chapter 6

Safe Work Authorizations

Program

07.07.007.001

PUB-3000, Chapter 10

Construction Safety Manual Administrative Policies

Program

07.02.004.001

PUB-3000, Chapter 31

Non-Construction Safety Assurance for Subcontractors, Vendors, and Guests

Program

07.02.001.001

PUB-3000, Chapter 32

Job Hazards Analysis

Program

I. Other References

J. Contact Information

Occupational Safety Group
EH&S Division
WHWells@lbl.gov

K. Revision History

Date

Revision

By whom

Revision Description

Section(s) affected

Change Type

1/2/2012

1

W. Wells

Reformat for wiki

All

Minor

10/29/2012

1.1

L. Young

Added Other References section

Policy/Section I and Document
Information

Minor

4/9/2013

 

M. Wisherop

Replaced link to PUB-3000 Section 5.5 with link to Working Alone FAQs

Brief

Editorial

DOCUMENT INFORMATION

Title:

Working Alone Policy

Document number

07.01.005.000

Revision number

1.1

Publication date:

10/29/2012

Effective date:

11/28/2011

Next review date:

11/28/2014

Policy Area:

General Policy – ES&H

RPM Section (home)

ESH

RPM Section (cross-reference)

None

Functional Division

EH&S

Prior reference information (optional)

PUB-3000, Chapter 5, Section 5.3

Source Requirements Documents

10 CFR 851.21, Hazard Identification and Assessment

Implementing Documents

Document Number

Other Reference

Title

Type

07.01.005.001

PUB-3000, Chapter 5, Section 5.3.7, References, Implementing Documents

Working Alone FAQs, LBNL Safety Advisory Committee, September 2011

FAQs

07.07.013.001

PUB-3000, Chapter 4, Section 4.18

Exposure Assessment

Program

07.02.003.001

PUB-3000, Chapter 6

Safe Work Authorizations

Program

07.07.007.001

PUB-3000, Chapter 10

Construction Safety Manual Administrative Policies

Program

07.02.004.001

PUB-3000, Chapter 31

Non-Construction Safety Assurance for Subcontractors, Vendors, and Guests

Program

07.02.001.001

PUB-3000, Chapter 32

Job Hazards Analysis

Program

Other References

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