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Voting Leave

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    Title:

    Voting Leave

    Publication date:

    12/11/2020

    Effective date:

    12/11/2020

    BRIEF

    Policy Summary

    Lawrence Berkeley National Laboratory (Berkeley Lab) supports employees' rights to fulfill their civic responsibilities by voting in elections. This policy describes Berkeley Lab's policy on voting leave.

    Who Should Read This Policy

    This policy applies to all non-represented employees. Represented employees should consult their collective bargaining agreement (CBA).

    To Read the Full Policy, Go To:

    The POLICY tab on this wiki page

    Contact Information

    For more information, contact your division's Human Resources Center.
    Feedback on HR policies or procedures is welcomed. Send comments to [email protected].


    Title:

    Voting Leave

    Publication date:

    12/11/2020

    Effective date:

    12/11/2020

    POLICY

    A. Purpose

    Lawrence Berkeley National Laboratory (Berkeley Lab) supports employees' rights to fulfill their civic responsibilities by voting in elections. This policy describes Berkeley Lab's policy on voting leave.

    B. Persons Affected

    This policy applies to non-represented employees in all employee classifications. Represented employees should consult their collective bargaining agreement (CBA).

    C. Exceptions

    Requests that exceed what is allowed under current policy or that are not expressly addressed by current policy are considered exceptions to policy. A request for an exception to policy requires, at a minimum, the approval of the Chief Human Resources Officer (CHRO).

    D. Policy Statement

    1. A non-exempt employee may take up to two (2) hours of paid leave at the beginning or end of a workday to vote in local, state, or national general elections or primaries. Any additional time off that is taken for this purpose is without pay.
      1. To be eligible, an employee must be scheduled to work at least eight (8) hours that day and not have enough time to vote outside of the employee's normal working hours.
      2. Voting leave is not considered time worked for purposes of computing overtime pay for non-exempt employees.
    2. An exempt employee may take up to two (2) hours at the beginning or end of a workday to vote. Leave status will not be required for exempt employees.
    3. Employees who know or have reason to believe that time off to vote will be necessary must inform their supervisors as soon as possible and no later than two (2) working days before Election Day.

    E. Roles and Responsibilities

    Managers, supervisors, and employees have the responsibility to adhere to the provisions of this policy.

    F. Definitions/Acronyms

    None

    G. Recordkeeping Requirements

    None

    H. Implementing Documents

    None

    I. Contact Information

    For more information, contact your division's Human Resources Center. Feedback on HR policies or procedures is welcomed. Send comments to [email protected].

    J. Revision History

    Date

    Revision

    By Whom

    Revision Description

    Section(s) Affected

    Change Type

    1/2/2012

    0

    M. Bello

    Re-write for wiki (brief)

    All

    Minor

    12/17/2014

    1

    M. Bello

    Re-write for wiki (policy)

    All

    Minor

    12/11/2020

    2

    W. Crosson

    Revised to align with UC policy

    All

    Minor

    DOCUMENT INFORMATION

    Title:

    Voting Leave

    Document number

    02.07.007.000

    Revision number

    2

    Publication date:

    12/11/2020

    Effective date:

    12/11/2020

    Next review date:

    12/11/2023

    Policy Area:

    Leaves of Absence

    RPM Section (home)

    Human Resources

    RPM Section (cross-reference)

    Section 2.11(B)

    Functional Division

    Human Resources

    Prior reference information (optional)


    Source Requirements Documents

    • California Elections Code Section 14000
    • University of California Personnel Policies for Staff Members (PPSM) 2.210, Absence from Work

    Implementing Documents

    None

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