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    Title:

    Parking at Berkeley Lab

    Publication date:

    1/10/2018

    Effective date:

    1/10/2018

    BRIEF

    Policy Summary

    Lawrence Berkeley National Laboratory (Berkeley Lab) provides limited on-site vehicle parking for certain employees, affiliates, contractors, and visitors. Berkeley Lab issues valid Laboratory parking permits to eligible individuals. Maps indicating parking areas are available at the entry gates, or at commute.lbl.gov/parking.

    Who Should Read This Policy

    Lab employees, affiliates, contractors, and visitors

    To Read the Full Policy, Go To:

    The POLICY tab on this wiki page

    Contact Information

    Operations Directorate, Transportation & Parking
    parking@lbl.gov

    Title:

    Parking at Berkeley Lab

    Publication date:

    1/10/2018

    Effective date:

    1/10/2018

    POLICY

    A. Purpose


    This policy defines the requirements for parking at Lawrence Berkeley National Laboratory (Berkeley Lab). Parking is a limited resource, and Berkeley Lab issues valid parking permits only to eligible individuals.

    B. Persons Affected

    This policy applies to all Laboratory employees, affiliates, contractors, and visitors.

    C. Exceptions

    The Operations Directorate (Transportation & Parking) may make exceptions for extenuating circumstances that require a deviation from the policy (refer to Section D.2 of this policy). Submission of a formal request and justification are required.

    D. Policy Statement

    D.1 General

    Limited on-site vehicle parking is provided for certain employees, affiliates, contractors, and visitors. Berkeley Lab issues valid parking permits to individuals who meet the established criteria. Maps indicating parking areas are available at the entry gates, or at commute.lbl.gov/parking. Eligible individuals are limited to one valid permit. A permit for a motorcycle and/or a bicycle may be issued in addition to an automobile permit. The Operations Directorate (Transportation & Parking) may make exceptions to the policy for extenuating circumstances that require a deviation from the policy. Requests shall be submitted in writing and must include a justification (refer to Section D.2 of this policy).

    D.2 Parking Permits and Eligibility

    Type of Permit

    Eligibility

    Authorized Parking Spaces

    Orange Circle

    Berkeley Lab Director, Deputy Directors, Division Directors, and personnel designated by the Berkeley Lab Deputy Director for Operations

    All Orange Circle, Blue Triangle, and General parking spaces unless otherwise reserved

    Blue Triangle

    Berkeley Lab senior scientists and senior staff members. Eligibility is based on an annual salary threshold.

    All Blue Triangle and General parking spaces unless otherwise reserved

    Temporary Blue Triangle

    Some Berkeley Lab affiliates (based on job classification), affiliates, and contract employees (must submit an exception request)

    All General and Blue Triangle parking spaces unless otherwise reserved

    General

    Berkeley Lab Career employees, Term employees, Rehired Retirees, and Limited Term employees

    All General parking spaces unless otherwise reserved. General parking permit holders are authorized to park in Blue Triangle parking spaces during off-hours (3 p.m. to 8 a.m., Monday through Friday), weekends, and holidays.

    Temporary General

    Some Berkeley Lab affiliates (based on job classification), for a specified period of time not to exceed 12 months.

    All General parking spaces unless otherwise reserved. General parking permit holders are authorized to park in Blue Triangle parking spaces during off-hours (3 p.m. to 8 a.m., Monday through Friday), weekends, and holidays.

    Off Hours

    Berkeley Lab graduate students, student employees, and interns

    All General parking spaces unless otherwise reserved. Off-hours parking permit holders are only authorized to park on-site between 3 p.m. and 8 a.m., Monday through Friday, and all day on weekends and holidays.

    Medical Blue Triangle

    Berkeley Lab employees or affiliates who are authorized by Health Services

    All General and Blue Triangle parking spaces unless otherwise reserved

    Contractor

    Construction workers working on-site through Lab-issued construction contracts, for a specified period of time not to exceed six months

    All General parking spaces unless otherwise reserved. Contractor parking permit holders are authorized to park in Blue Triangle parking spaces during off hours (3 p.m. to 8 a.m., Monday through Friday), weekends, and holidays.
    The number of Contractor permits issued for a given construction project, and the areas where contractor vehicles can be parked, may be limited.

    Vendor

    Authorized vendors who frequently conduct business throughout Berkeley Lab

    All General parking spaces, unless otherwise reserved, and Freight Loading Zones if eligible

    Motorcycle

    Berkeley Lab employees, affiliates, contractors, and visitors.

    All motorcycle parking spaces only. Motorcycles shall not be parked in regular vehicle spaces.

    Exceptions: The Berkeley Lab Deputy Director for Operations or his/her designee may make an exception to the above policies based on the following guidelines:

    1. A Request for Parking Permit Exception must be submitted to the Transportation & Parking staff by a Division Director justifying the request on the basis of at least one of the following:
      1. Working hours outside of the Lab shuttle operating hours
      2. Temporary assignment not to exceed 90 days
      3. Major impact on Berkeley Lab operations and/or scientific research if the requested exception is not granted
    2. A request shall not be made on the premise of convenience, unavailability of alternate commute options, financial hardship, or employee performance/retention.

    D.3 Additional Parking Considerations

    1. Visitor Parking Permit: A paper pass (to be displayed on the dashboard) issued to short-term visitors. The pass designates the applicable parking permit level (General, Blue Triangle, or Orange Circle), which shall be adhered to by the visitor.
    2. Official Vehicles: Vehicles with license plates issued by the federal government or the state of California are authorized to park in Government Vehicle parking spaces, and General parking spaces unless otherwise reserved.
    3. Carpool Vehicle Parking: A vehicle parked in a designated carpool space shall meet the requirements per the signage and/or pavement markings associated with the space.
    4. Stack Parking: Stack Parking spaces are reserved for vehicles that display a Stack Parking card. Movement of a vehicle in Stack Parking may be necessary to accommodate unforeseen circumstances, and to allow for the exit (or entry) of other vehicles parked in Stack Parking.
      1. Berkeley Lab employees and affiliates who choose to park in Stack Parking spaces must observe the following regulations:
        1. Park as close as possible to the vehicle, stop line, or barrier in front and/or behind your vehicle. (Maintain a less-than-30-inch gap between vehicles.)
        2. A vehicle shall not extend into a red zone or a pedestrian walkway.
        3. Display a valid Berkeley Lab parking permit.
        4. Display a Stack Parking card with your contact information.
        5. Stack Parking cards are available on request from the Site Access Office or at commute.lbl.gov/parking.

    D.4 Parking Policy Enforcement

    1. Protective Services (PS) enforces Berkeley Lab's parking policy by patrolling parking lots throughout the main Laboratory site, and issuing administrative parking violation notices to vehicles that are parked in violation of various parking policies.
    2. University of California Police Department (UCPD) patrols the Laboratory site and issues citations for moving and parking violations of the California Vehicle Code . A vehicle may be issued citations by both PS and UCPD. UCPD citations include monetary penalties.
    3. PS will leave one copy of the parking violation notice on the vehicle and retain a copy for its records. An email will be sent to the vehicle owner on record and his/her immediate supervisor and Division Director within 48 hours of the issuance of the notice, informing them about the type of violation, penalty, and other relevant information.
    4. PS will review each parking violation notice for accuracy and enter into a database that will track all parking violations.
    5. A parking permit issued to an employee who receives a second violation notice during a calendar year will be suspended for five working days.
    6. Upon notification by PS of a permit suspension, the employee shall surrender the permit within two business days as instructed by PS. The employee may collect the permit after the five-day suspension is complete and the permit is valid again.
    7. Repeat violators are subject to additional corrective action in accordance with the Laboratory's Corrective Action and Discipline policy or applicable collective bargaining agreement (CBA).
    8. Parking permit holders who believe they were issued a parking violation notice in error may submit a written appeal through PS (email ps@lbl.gov). As necessary, PS will forward the review request to the Transportation Advisory Committee for further review and recommendation.
    9. Construction contractor permit holders receive a parking violation notice warning for the first violation. All violation notices will be reported to the chief of projects and construction or designee for follow-up. Repeat violations by a construction worker may result in permanent revocation of parking privileges.
    10. Visitors shall observe all parking regulations while on Berkeley Lab premises. Both visitors and their hosts may be informed about the violation. Hosts are expected to take appropriate actions.

    D.5 Parking Regulations

    1. Forgotten Permit: Persons who forget their hanging permit may request a temporary one-day parking permit at the entry gate. The issuance of a temporary parking permit will be reported to Site Access. Abuse of the temporary permit provisions is subject to suspension of parking permit and/or other disciplinary actions.
    2. Replacement of Lost or Stolen Parking Permits: To replace a lost or stolen parking permit, contact the Site Access Office.
    3. Return of Parking Permit on Termination of Employment: Parking permits are the property of the Laboratory and must be returned to the employee's division office or the Site Access Office no later than the last day of employment. If the permit holder leaves after hours, parking permits can also be turned in to the security officer at the entry gates.

    D.6 Long-Term or Extended Parking

    1. Parking spaces are a limited resource at Berkeley Lab and must be made available at all times to employees, visitors, affiliates, contractors, and eligible students to meet their parking and business needs.
    2. A vehicle may be parked on-site for up to 48 hours without moving. Extended parking (over 48 hours) is permitted only when traveling on official Laboratory business. A permit for extended parking, issued by Protective Services, must be received and displayed on the vehicle prior to leaving for the business trip. Extended parking for any personal reason including authorized leave or vacation is not permitted. 
    3. Unauthorized long-term parking of a vehicle is strictly prohibited. Any vehicle parked for over 48 hours without displaying the required permit may be removed by Protective Services at the owner's expense.

    E. Roles and Responsibilities

    Managers, supervisors, and employees have the responsibility to adhere to the provisions of this policy.

    Role

    Responsibility

    Protective Services

    Enforces parking regulations, issues parking violation notices, communicates with the employees and others as outlined in Section D.4 above, and maintains a parking violation notices database. Reviews all parking violation notices and makes a recommendation on the status of the Berkeley Lab parking permit holder's parking privileges.

    Protective Services

    Permission to operate a vehicle or bicycle on Laboratory property is subject to the control of Protective Services and may be revoked at any time.

    Transportation & Parking

    Reviews/approves requests for permit exceptions. Assists Protective Services with reviews of and decisions on contested violation notices.

    Badge Office

    Issues valid Laboratory parking permits.

    Security Guards

    Conduct patrols of parking lots throughout the Laboratory to carry out Parking Policy enforcement activities.

    University of California Police Department (UCPD)

    Conducts traffic and parking enforcement patrols throughout Berkeley Lab. UCPD police officers may issue parking citations for vehicles and drivers observed to be violating the California Vehicle Code.

    F. Definitions/Acronyms

    Term

    Definition

    UCPD

    University of California Police Department

    CVC

    California Vehicle Code

    G. Recordkeeping Requirements

    None

    H. Implementing Documents

    Document Number

    Other Reference

    Title

    Type

    07.07.028.001

    PUB-3000, Chapter 60

    Traffic and Pedestrian Safety

    Program

    07.03.004.001

    PUB-3000, Chapter 60 Work Process D

    Vehicle Accidents and Violations

    Program

    I. Related Policies

    Document Number

    Title

    Type

    09.05.005.000

    Vehicles, Use of Laboratory or Government

    Policy

    08.02.001.000

    Site Access

    Policy

    J. Contact Information

    Operations Directorate, Transportation & Parking parking@lbl.gov

    K. Revision History

    Date

    Revision

    By whom

    Revision Description

    Section(s) affected

    Change Type

    1/2/2012

    1

    D. Lunsford

    Re-write for wiki

    All

    Minor

    7/11/2014

    1.1

    A. Benitez

    Clarification of policy; periodic review

    Section D.2 (Temporary Blue Triangle)

    Minor

    5/20/2016

    1.2

    M. Flynn

    Clarification of terminology and more specificity on subcontractor parking

    All

    Minor

    1/10/2018

    2

    A. Kothari

    Clarifications, addition of language on permit exceptions, revised violation policy, long-term parking, etc.

    All

    Major

    DOCUMENT INFORMATION

    Title:

    Parking at Berkeley Lab

    Document number

    09.05.001.000

    Revision number

    2

    Publication date:

    1/10/2018

    Effective date:

    1/10/2018

    Next review date:

    1/20/2021

    Policy Area:

    Vehicles at LBNL

    RPM Section (home)

    Facilities Management

    RPM Section (cross-reference)

    1.05, 1.06

    Functional Division

    Operations Directorate, Transportation & Parking

    Prior reference information (optional)

    PUB-3000 Sections 5.8 and 5.1.1.5

    Source Requirements Documents

    • California Vehicle Code (CVC)
    • University of California Berkeley Traffic and Parking Code

    Other Driving Requirements

    • Vehicles, Use of Laboratory, 09.05.005.000
    • Site Access Policy, 08.02.001.000

    Implementing Documents

    Document Number

    Other Reference

    Title

    Type

    07.07.028.001

    PUB-3000, Chapter 60

    Traffic and Pedestrian Safety

    Program

    07.03.004.001

    PUB-3000, Chapter 60 Work Process D

    Vehicle Accidents and Violations

    Program

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