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Administrative Leave for Emergencies

    Title:

    Administrative Leave for Emergencies

    Publication date:

    3/8/2017

    Effective date:

    10/25/2010

    BRIEF

    Policy Summary

    Berkeley Lab, in anticipation of either public or operational emergencies that effectively prevent an employee from being at work, may grant the employee either a public or operational emergency leave.

    Who Should Read This Policy

    This policy applies to all non-represented employees.
    Employees who are represented by an exclusive bargaining agent should refer to their collective bargaining agreement (CBA).

    To Read the Full Policy, Go To:

    The POLICY tab on this wiki page

    Contact Information

    For more information, employees may contact their division's Human Resources (HR) Center.
    Feedback on HR policies or procedures is welcomed. Send comments to hrpolicies@lbl.gov.

    Title:

    Administrative Leave for Emergencies

    Publication date:

    3/8/2017

    Effective date:

    10/25/2010

    POLICY

    A. Policy

    Lawrence Berkeley National Laboratory (the Laboratory), in anticipation of either public or operational emergencies that effectively prevent an employee from working, may be provided with either a public or operational emergency leave of absence.

    B. Persons Affected

    This policy applies to all non-represented employees.
    Employees who are represented by an exclusive bargaining agent should refer to their collective bargaining agreement (CBA).

    C. Exceptions

    Requests that exceed what is allowed under current policy or that are not expressly addressed by current policy are considered exceptions to policy. Any request for an exception to policy requires, at minimum, approval by the Chief Human Resources Officer (CHRO).

    D. Policy Statement

    When authorized by the Deputy Director for Operations or designee, leave with pay may be allowed in the following circumstances:

    1. Public Emergencies: Leave with pay may be allowed during public emergencies that effectively prevent an employee from attendance at work or continuance of work in a normal and orderly manner. A public emergency includes fire, explosion, power failure, flood, earthquake, snowstorm, protest, demonstration, riot, sabotage, pandemic illness, and other comparable occurrences. When an employee is absent because of personal reasons resulting from a public emergency, the employee should charge this absence to accrued vacation or leave without pay.
    2. Operational Emergencies: Leave with pay may be approved by Laboratory management during operational emergencies that effectively prevent an employee from attendance at work or continuance of work in a normal and orderly manner. An operational emergency is a major unplanned or abnormal event or conditions that involve or affect Berkeley Lab, which cause, or have the potential to cause, serious health, safety, or environmental impacts. The division director or designee may request authorization from the Deputy Director for Operations to grant leave with pay for the period during which the employee's work cannot be performed. See Keeping Employees Working During an Emergency
      1. Anticipated Power Interruptions: Under the terms of its electric-power agreement, the Laboratory may experience periods of reduced power. In some areas, such interruptions may require lighting, temperature, and humidity changes as well as restricted use of electrical equipment. If these conditions effectively prevent an employee from performing his or her work and alternate assignments appropriate to the employee's job classification are not available, the division director or designee may request authorization from the Deputy Director for Operations to grant leave with pay for the period during which the employee's work cannot be performed. See Keeping Employees Working During an Emergency.
    3. Civil Disaster Units: Leave with pay may be allowed for search-and-rescue or disaster-control work by an employee as a member of an organized civil disaster unit. Leave with pay is not granted for training, drills, or practice exercises.

    E. Roles and Responsibilities

    Managers, supervisors, and employees have the responsibility to adhere to the provisions of this policy.

    F. Definitions/Acronyms

    Term

    Definition

    Anticipated Power Interruptions

    The Laboratory may experience or plan for periods of reduced power. In some areas, such interruptions may require lighting, temperature, and humidity changes as well as restricted use of electrical equipment.

    Operational Emergency

    An operational emergency is a major unplanned or abnormal event or condition that involves or affects the Laboratory, and which causes, or has the potential to cause, serious health, safety, or environmental impacts.1

    Public Emergency

    A public emergency includes fire, explosion, power failure, flood, earthquake, snowstorm, protest, demonstration, riot, sabotage, pandemic illness, and other comparable occurrences.

    G. Recordkeeping Requirements

    None

    H. Implementing Documents

    Document number

    Title

    Type

    02.07.006.001

    Keeping Employees Working During an Emergency

    Procedure

    I. Contact Information

    For more information, employees may contact their division's Human Resources (HR) Center.
    Feedback on HR policies or procedures is welcomed. Send comments to hrpolicies@lbl.gov.

    J. Revision History

    Date

    Revision

    By whom

    Revision Description

    Section(s) affected

    Change Type

    10/25/2010

    0

    M. Bello

    Technical changes

    all

    Minor

    1/2/2012

    1

    M. Bello

    Rewrite for wiki

    all

    Minor

    3/8/2017 1.1 M. Stoufer Update "Chief Operating Officer" position title to "Deputy Director for Operations" All Editorial


    Note:
    1LBNL Master Emergency Program Plan

    DOCUMENT INFORMATION

    Title:

    Administrative Leave for Emergencies

    Document number

    02.07.006.000

    Revision number

    1.1

    Publication date:

    3/8/2017

    Effective date:

    10/25/2010

    Next review date:

    10/25/2013

    Policy Area:

    Leaves of Absence

    RPM Section (home)

    Human Resources

    RPM Section (cross-reference)

    none

    Functional Division

    Human Resources

    Prior reference information (optional)

    RPM Section 2.11(E)

    Source Requirements Documents

    • DOE Contract DE-AC02-05CH11231, Mod No. M046, Sec.J, App. A, Advance Understandings on Human Resources
    • University of California Personnel Policies for Staff Members (PPSM) 2.21, Absence from Work

    Implementing Documents

    Document number

    Title

    Type

    02.07.006.001

    Keeping Employees Working During an Emergency

    Procedure

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