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REQUIREMENTS AND POLICIES MANUAL

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Administrative Leave for Emergencies

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    Title:

    Administrative Leave for Emergencies

    Publication date:

    8/25/2022

    Effective date:

    10/25/2010

    BRIEF

    Policy Summary

    Berkeley Lab employees may be granted administrative leave with pay due to emergencies that effectively prevent an employee from working onsite or remotely.

    Who Should Read This Policy

    This policy applies to non-represented employees in all employee classifications. Represented employees should consult their collective bargaining agreement (CBA).

    To Read the Full Policy, Go To:

    The POLICY tab on this wiki page

    Contact Information

    For more information, employees may contact their division's HR Field team
    Feedback on HR policies or procedures is welcomed. Send comments to [email protected].

    Title:

    Administrative Leave for Emergencies

    Publication date:

    8/25/2022

    Effective date:

    10/25/2010

    POLICY

    A. Policy

    Berkeley Lab employees may be granted administrative leave with pay due to emergencies that effectively prevent an employee from working onsite or remotely.

    B. Persons Affected

    This policy applies to non-represented employees in all employee classifications. Represented employees should consult their collective bargaining agreement (CBA).

    C. Exceptions

    Requests that exceed what is allowed under current policy or that are not expressly addressed by current policy are considered exceptions to policy. Any request for an exception to policy requires, at a minimum, approval of the Chief Human Resources Officer (CHRO).

    D. Policy Statement

    1. General
      1. Administrative leave with pay for a specified duration may be granted during emergencies that effectively prevent an employee from attendance at work or continuance of work in a normal and orderly manner, and where alternate arrangements are not possible.
      2. Divisions impacted by an emergency should demonstrate efforts to ensure continuity of work using alternate arrangements, where feasible, and to the extent possible, prior to requesting use of administrative leave with pay for emergencies.  
    2. Eligibility
      1. To be eligible for administrative leave with pay for emergencies, an employee must be scheduled to work and is not on paid or unpaid leave on the day(s) of the emergency.
      2. When an employee is absent because of personal reasons resulting from an emergency, the employee should charge this absence to accrued vacation or leave without pay
    3. Authorization. Only the Deputy Director for Operations or designee may declare an emergency and authorize administrative leave with pay for emergencies.
    4. Types of Emergencies
      1. Public Emergencies. A public emergency includes fire, explosion, power failure, flood, earthquake, snowstorm, protest, demonstration, riot, sabotage, pandemic illness, and other comparable occurrences.
      2. Operational Emergencies. An operational emergency is a major unplanned or abnormal event or condition, such as sitewide power interruptions, that involves or affects Berkeley Lab, and which causes, or has the potential to cause, serious health, safety, or environmental impacts.
      3. Civil Disasters. Administrative leave with pay may be allowed for search-and-rescue or disaster-control work by an employee as a member of an organized civil disaster unit. Leave with pay is not granted for training, drills, or practice exercises.

    E. Roles and Responsibilities

    Managers, supervisors, and employees have the responsibility to adhere to the provisions of this policy.

    F. Definitions/Acronyms

    Term

    Definition

    Power Interruptions

    Berkeley Lab may experience or plan for periods of reduced power. In some areas, such interruptions may require lighting, temperature, and humidity changes as well as restricted use of electrical equipment.

    Operational Emergency

    An operational emergency is a major unplanned or abnormal event or condition that involves or affects Berkeley Lab, and which causes, or has the potential to cause, serious health, safety, or environmental impacts.

    Public Emergency

    A public emergency includes fire, explosion, power failure, flood, earthquake, snowstorm, protest, demonstration, riot, sabotage, pandemic illness, and other comparable occurrences.

    G. Recordkeeping Requirements

    None

    H. Implementing Documents

    Document number

    Title

    Type

    02.07.006.001-01

    Administrative Leave for Emergencies

    Procedure

    I. Contact Information

    For more information, employees may contact their division's HR Field team
    Feedback on HR policies or procedures is welcomed. Send comments to [email protected].

    J. Revision History

    Date

    Revision

    By whom

    Revision Description

    Section(s) affected

    Change Type

    10/25/2010

    0

    M. Bello

    Technical changes

    all

    Minor

    1/2/2012

    1

    M. Bello

    Rewrite for wiki

    all

    Minor

    3/8/2017 1.1 M. Stoufer Update "Chief Operating Officer" position title to "Deputy Director for Operations" All Editorial
    8/25/2022 1.2 W. Crosson

    Periodic review: removed existing gendered pronouns and replaced with gender-neutral language; minor reformatting and editing for clarity and closer alignment with UC policy; updated implementing document and links

    All  Minor

    DOCUMENT INFORMATION

    Title:

    Administrative Leave for Emergencies

    Document number

    02.07.006.000

    Revision number

    1.2

    Publication date:

    8/25/2022

    Effective date:

    10/25/2010

    Next review date:

    8/25/2027

    Policy Area:

    Leaves of Absence

    RPM Section (home)

    Human Resources

    RPM Section (cross-reference)

    none

    Functional Division

    Human Resources

    Prior reference information (optional)

    RPM Section 2.11(E)

    Source Requirements Documents

    Implementing Documents

    Document number

    Title

    Type

    02.07.006.001-01

    Administrative Leave for Emergencies

    Procedure

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