BRIEF

Policy Summary

Berkeley Lab employees may be granted administrative leave with pay due to emergencies that effectively prevent an employee from working onsite or remotely.

Who Should Read This Policy

This policy applies to non-represented employees in all employee classifications. Represented employees should consult their collective bargaining agreement (CBA).

To Read the Full Policy, Go To:

The POLICY tab on this wiki page

Contact Information

For more information, employees may contact their division's HR Field team. 
Feedback on HR policies or procedures is welcomed. Send comments to [email protected].

POLICY

A. Policy

Berkeley Lab employees may be granted administrative leave with pay due to emergencies that effectively prevent an employee from working onsite or remotely.

B. Persons Affected

This policy applies to non-represented employees in all employee classifications. Represented employees should consult their collective bargaining agreement (CBA).

C. Exceptions

Requests that exceed what is allowed under current policy or that are not expressly addressed by current policy are considered exceptions to policy. Any request for an exception to policy requires, at a minimum, approval of the Chief Human Resources Officer.

D. Policy Statement

1. General
   1. Administrative leave with pay for a specified duration may be granted during emergencies that effectively prevent an employee from attendance at work or continuance of work in a normal and orderly manner, and where alternate arrangements are not possible.
   2. Divisions impacted by an emergency should demonstrate efforts to ensure continuity of work using alternate arrangements, where feasible, and to the extent possible, prior to requesting use of administrative leave with pay for emergencies.  
2. Eligibility
   1. To be eligible for administrative leave with pay for emergencies, an employee must be scheduled to work and is not on paid or unpaid leave on the day(s) of the emergency.
   2. When an employee is absent because of personal reasons resulting from an emergency, the employee should charge this absence to accrued vacation or leave without pay
3. Authorization. Only the Deputy Director for Operations or designee may declare an emergency and authorize administrative leave with pay for emergencies.
4. Types of Emergencies
   1. Public Emergencies. A public emergency includes fire, explosion, power failure, flood, earthquake, snowstorm, protest, demonstration, riot, sabotage, pandemic illness, and other comparable occurrences.
   2. Operational Emergencies. An operational emergency is a major unplanned or abnormal event or condition, such as sitewide power interruptions, that involves or affects Berkeley Lab, and which causes, or has the potential to cause, serious health, safety, or environmental impacts.
   3. Civil Disasters. Administrative leave with pay may be allowed for search-and-rescue or disaster-control work by an employee as a member of an organized civil disaster unit. Leave with pay is not granted for training, drills, or practice exercises.

E. Roles and Responsibilities

Managers, supervisors, and employees have the responsibility to adhere to the provisions of this policy.

F. Definitions/Acronyms

G. Recordkeeping Requirements

None

H. Implementing Documents

I. Contact Information

For more information, employees may contact their division's HR Field team. 
Feedback on HR policies or procedures is welcomed. Send comments to [email protected].

J. Revision History

DOCUMENT INFORMATION

Source Requirements Documents

• DOE Contract DE-AC02-05CH11231, Sec.J, App. A, Advance Understandings on Human Resources
• University of California Personnel Policies for Staff Members (PPSM) 2.210, Absence from Work

Implementing Documents