4.3.1 Policy
All design and construction documents (drawings, specifications, and design calculations) shall be given a Plan Review for code compliance, environment, health and fire safety, constructability, operability, reliability, maintainability, serviceability, and sustainability.
Plan Reviews shall be documented on the Project Plan Review form. This document shall be retained with the project records.
Design documents for new facilities and facility modifications shall be checked and approved as required by RD3.8 (Checking of Architecture and Engineering Documents) for compliance with Project Design Requirements, the LBNL Health and Safety Manual, PUB-3000, LBNL’s Seismic Safety Lateral Force Design Criteria RD3.22, and the LBNL Electrical Authority Having Jurisdiction: Standard Procedure for Safe Electrical Installations. Each drawing issued for construction shall have an approved and signed title block, and each design calculation shall have an approved and signed calculation cover sheet. Checking and approval shall be documented by signature of the checker and approver in the drawing title block and on the calculation cover sheet.
4.3.2 Responsibility for Review of Documents Produced By LBNL
The Facilities Project Manager is responsible for ensuring that the design package is complete and that all design documents have been checked. In addition, the Project Manager ensures that Plan Reviews have been conducted by: (a) Facilities Operations, (b) the Commissioning Director,
(c) Compliance Engineer (CE), (d) the Responsible Individual (RI), (e) the EHS Division, (f) the Fire Marshal’s Office, and (g) the client/user organization. The Project Manager is responsible for submitting the design documents to the above organizations for Plan Review. Upon completion of Plan Review the Project Manager ensures that all design documents bear the seal of a licensed architect or registered engineer as required by RD 3.25 (Policy for Stamping and Signing Construction Documents).
The Facilities Operations Department is responsible for conducting Plan Reviews ensuring constructability and maintainability for items affecting operation and maintenance.
The Commissioning Director is accountable for creating project based Commissioning Teams typically consisting of in house Engineering and MRO technical SMEs. The iCxA will ensure that the Cx Team develops commissioning requirements within the design phase construction documents.
The Compliance Engineer (CE) as defined in the Facilities Safe Electrical Installations Policy enforces and implements the LBNL Electrical Authority Having Jurisdiction: Standard Procedure for Safe Electrical Installations at the project level for designs, installations, and modifications to new and existing electrical equipment and wiring. The CE performs design reviews and provides advice on design requirements.
The Responsible Individual (RI) reviews and provides input on constructability and safety that includes the provisions of NFPA 70 and 70E according to the LBNL Electrical Authority Having Jurisdiction: Standard Procedure for Safe Electrical Installations. The RI walks down the project site and evaluates the potential hazards associated with the work.
The Environment/Health/Safety Division performs Plan Reviews for construction safety, industrial safety, and compliance with environmental regulations, as required by the LBNL Health and Safety Manual, PUB-3000.
The Fire Marshal’s Office performs Plan Reviews for compliance with applicable fire codes, and in accordance with LBNL Fire Safety and Protection Policy.
The client/user organization performs Plan Reviews for compliance with programmatic intent, functionality and operating requirements, as established in the approved Project Design Requirements.
4.3.3 Responsibility for Review of Documents Produced By Subcontracted A/E Firms
The Facilities Project Manager is responsible for ensuring that the design package is complete and that all design documents have been checked and approved by the originating A/E firm. In addition, the Project Manager ensures that Plan Reviews have been conducted by: (a) Facilities Operations, (b) the Commissioning Director, (c) the Responsible Individual (RI), (d) the EHS Division, (e) the Fire Marshal’s Office, and (f) the client/user organization. The Project Manager is responsible for submitting the design documents to the above organizations for Plan Review. Upon completion of Plan Review the Project Manager ensures that all design documents bear the seal of a licensed architect or registered engineer as required by RD 3.25 (Policy for Stamping and Signing of Construction Documents).
The A/E firm is responsible for ensuring that the design documents comply with applicable codes, regulations, and the standard of care of the industry. The Facilities Operations Engineering group is delegated the Building Official responsibilities. Facilities engineers will conduct Plan Reviews for compliance with applicable codes and regulations.
The Facilities Operations Department is responsible for conducting Plan Reviews ensuring constructability and maintainability for items affecting operations, maintenance, and energization.
The Commissioning Director assists the iCxA in reviewing and approving the commissioning 90% and 100% Title 2 drawings and specifications. The iCxA ensures that the Cx Team develops commissioning requirements within the design phase and participates in Title 1 and Title 2 design reviews for approval once acceptable with the OPR.
The Responsible Individual (RI) provides input on constructability and safety. The RI walks down the project site and evaluates the potential hazards associated with the work.
The Environment/Health/Safety Division performs Plan Reviews for construction safety, industrial safety, and compliance with environmental regulations, as required by the LBNL Health and Safety Manual, PUB-3000.
The Fire Marshal’s Office performs Plan Reviews for compliance with applicable fire codes, in accordance with LBNL Fire Safety and Protection Policy.
The client/user organization performs Plan Reviews for compliance with programmatic intent, functionality, and operating requirements, as established in the approved Project Design Requirements.
4.3.4 Procedure
At the start of each project, the Project Manager obtains the names of the individuals responsible for Plan Review and lists them on the Project Plan Review form. As members of the Plan Review team, these individuals participate in the project kick-off meeting and provide the necessary technical input to the design development from their organization.
The Project Manager includes dates and durations for all required Plan Reviews on the project schedule, allowing a reasonable period of time for the review process.
Design documents are checked and approved by the originating design office in accordance with RD3.8 (Checking of Architectural and Engineering Documents). The designated Plan Reviewers shall review the plans per the requirements of the Building Codes, Health and Safety Manual, Fire Codes, and applicable rules and regulations.
Upon satisfactory resolution and incorporation of comments in the plans and specifications, Plan Reviews are documented by obtaining the signature of the reviewer on the Project Plan Review form.
The completed and signed Project Plan Review form is filed in the project file. The sealed and signed construction documents (drawings and specifications) are retained in accordance with Section 7.8, Records Management and Disposition.
