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Overview

All Berkeley Lab employees are granted a Zoom Pro account license with no time limit and up to 300 remote attendees.

  • A limited number of Zoom Webinar licenses (500 remote attendee max) are available for short-term use by lbl.gov users.
  • AV services can schedule lab-wide Zoom webinars on behalf of organizers and post link to join on streaming.lbl.gov (3,000 remote attendee max).

  • A Zoom webinar is typically used for remote audiences who will have no control over their camera or microphone.
  • Hosts and panelists control the webinar, while remote attendees watch the broadcast and submit questions using the Q&A feature.

Before requesting an individual webinar license, please review the Meeting and Webinar Comparison article. 

AV Services provides real-time remote support for Zoom Webinars, as well as broadcast support for large meetings and conferences:

  • Building 50 Auditorium
  • Building 54 Auditorium
  • Building 66 Auditorium


Due to COVID-19 restrictions AV Services will evaluate requests for onsite support on a case by case basis, following procedures and policies set forth by Lab directorate.

Getting Started

Scheduling a Streaming Broadcast

  • To request an individual Zoom Webinar or Zoom Large Meeting license, complete the AV Request Form
  • If you require high quality video editing services or camera operation, contact the Creative Services Office for equipment rental and camera control requirements.

View a Live Broadcast

  • Most live broadcasts can be viewed by clicking here
  • Some events may require special broadcast arrangements with a vendor or a different broadcast link from the organizer.
  • Contact the AV Services group if you have questions regarding events. Email: av@lbl.gov

Video Streaming Library

  • To view our library of programs, click here.
  • Archive of videos prior to 2018 can be viewed here.
  • To view other stored programs, such as YouTube videos, click here.

Still Need Help?

Contact Information

Cancellation Policy

  • Requesters are responsible for any charges related to AV setup and/or pre-testing. Cancel or modify existing requests by sending an email to help@lbl.gov.

Rates

AV Hours: Regular hours are 8:00 a.m. to 4:30 p.m., Monday-Friday. Any labor performed outside these hours will incur overtime charges ($150/hour).

AV services are recharged based on a flat rate of $100/hr, including staffing for live streaming events which require technician monitoring Zoom webinar for the duration.

  • AV person present at your event for setup/breakdown is a minimum charge of one hour.
  • Any request for full staffing (AV technician remains for duration of event) will be charged a minimum of 4 hours.
  • Rush Charge: AV requests made with less than 48 business hours advance notice will be billed at double time. Full staffing requests made with less than a 2 week advance notice will be billed at double time.
    • Note: We may not be able to support emergency requests due to existing staff commitments.
  • Weekend Charge: Minimum labor charge for weekend days is 4 hours (and depends upon staff availability).
  • Damaged Property: Requesters take full responsibility to replace equipment/property that is damaged/lost/stolen during the rental use.
  • Requests for onsite AV support, Zoom Webinar or Zoom Large Meeting license offsite support can be made using the AV Request Form.