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TakeOut by Google

TakeOut by Google is a valuable service that will allow you to export your Google products should you plan to retire your existing Google account. The archives you create will remain available for your dissemination at a later time.

Exports will be available as zip formatted downloads. Downloads may be very time consuming - so Google will notify you via email after downloads are complete, along with a link within the body of the email to take you back to the export results page.

A quick link to TakeOut may be found here

Also, you may navigate to the TakeOut by following the below illustrations available within your account:


StepView
1Select My Account
2Select Account Preferences
3

Select Delete products (note, it is recommended to avoid options to delete your products unless you are absolutely certain you want to do so).

The forward arrow below will simply take you to the area for downloading your data.

4Select DOWNLOAD DATA. This will take you to the Production selection page (note, Google will add future products to this list as they are released). 

 
5To get familiar with this page, you may want to un-select all products (via Select none button, then individually select a product or two.
6Select the Next button.
7Here you can specify your desired output zip file type (.zip, .tgz, .tbz). Also you can specify the delivery method to perform a direct download to your PC, or save to GDrive.
8After the export process is complete, Google will retain for one week.
9Email notification (if requested) will be available in your Gmail in-box with a convenient link back to your archive section.

Handling Exports to Import to your new Google account


Upload the archive to your new Drive (example used assuming only Drive exported)

  1. Sign out of your original Google Account.

  2. Sign in to your new Google Account.

  3. Open your Drive.

  4. Click New > Folder upload to upload your archive folder.

  5. (Optional) To ensure that your uploaded documents are converted to Google Docs format, follow these steps before uploading your archive:

    • Select Settings.

    • Check the Convert uploaded files to Google Docs editor format box.

    • Click Done.


Migrate other data with Google Takeout

As well as archiving and downloading data stored on Drive, you can use Google Takeout to download other data types to migrate, such as Contacts and Calendars.

Once you have archived Contacts and Calendars data (using the process above), you can use the Import functions within the Contacts and Calendars settings menus to migrate your old data to your new account.

Note, some Google products may not be setup to accept imports such as Google Keep. However you will at least be able to retain your data for future uses.


Takeout Gmail


StepView
1To extract your Gmail, unselect all of the other services. Then, select the Mail service only.
2Click the down arrow next to Mail to expand the GMail options
3You may select desired labels to include in the export.
4Your Mail archive is ready for build, just select the Next button
5You will see the following archive/export dialog box.
6As with other exports, you will receive an email notification with a link to your archive (or, return to this Takeout area again to manage your archives)

Note, the Mail archive will be in .mbox format.

When you export your mail from Gmail, each message's labels are preserved in a special X-Gmail-Labels header in your download file. While no mail client recognizes this header now, most mail clients allow for extensions to be written that could make use of the labels.

Google does not support a direct import of .mbox files so you may need to use a 3rd party tool to open .mbox format export into Thunderbird or Apple mail.

Gmail does support a pop3 email transfer from other email accounts into your Gmail account, go here: https://commons.lbl.gov/pages/viewpage.action?pageId=48369318

Other Web articles that may be useful:

  • How to View Gmail Export Locally on your Computer, go here:
  • How to load your mbox export to Gmail account via 3rd Party tools, go here:
  • Create Gmail exports/imports via GYB utility, go here
  • Google Open source tools to import mail into Gmail, go here
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