General Tips and Facts About Google Docs
Saving your text
No need to look for a save option; Google Docs saves automatically every time you make changes.
Tips for reviewing the employee’s annual performance review
Accessing employee’s review form
Go to the Performance Review Website at pmp.lbl.gov to access the form.
If your division chose to have automatic email notifications, you will receive an email with a link to the document.
Entering review comments
Highlight or select the text you'd like to comment on.
From the Insert menu, select Comment.
You can also use keyboard shortcut Ctrl + Alt + M (Cmd + Option + M on a Mac) to insert a comment.
Type your comment in the box that appears to right of document.
Click the “Comment” button (if you don’t click that button, your comment will not be saved).
After inserting a comment, there are two main places you can work with it —
Comment box
Discussions thread
Access the comments by clicking the Comments button in the top right-hand corner of your browser window
You can reply to a comment with a new post, edit or delete a previous comment you’ve inserted, and resolve the discussion when you’re ready to remove it.
Resolving a discussion removes the discussion from the review document, but resolved threads will always be available under Comments in the right-hand corner of document.
*If you'd like to address your comment to a specific person (i.e. to the supervisor to indicate document has been reviewed), type a plus sign followed by their email address (e.g.: +johndoe@lbl.gov). That person will receive an email with your comment.
Suggesting changes in the document
(Similar to track changes mode in Microsoft Word)
The default for each document is “Suggesting.”
Type suggested changes in document. Document will track changes and highlight them in a different color.
The Supervisor can choose to accept these changes by clicking on the check box in the comment box to accept. They can also click “x” to reject in a comment box.
Suggesting changes vs. commenting
Suggesting changes is for editing language directly and suggesting specific wording to the supervisor.
Commenting is best for offering general thoughts or feedback about sections or text in the document.
Indicating you have completed your review of document
Go to the Performance Review Website at pmp.lbl.gov.
Check the “Mark reviewed” button in the One-up Review Table.
If your Division has chosen to use automatic notifications, the Supervisor will receive an email informing him/her you have completed your review.
