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idRadioactive Materials
Card
defaulttrue
labelBrief
titleBrief

Title:

Radioactive Materials

Publication date:

10/30/2020

Effective date:

10/30/2020

BRIEF

Policy Summary

This policy describes Berkeley Lab's approach to ensuring the safe control of radioactive material and radioactive items. Policies and practices include:

  • Control and accountability of radioactive material
  • Inventory control and quarterly reports
  • Physical security of nuclear and radioactive material

Who Should Read This Policy

All persons who plan to work in or near an area controlled for radiological protection or who plan to work with or support work with radiation-generating devices or radiological materials

To Read the Full Policy, Go To:

The POLICY tab on this wiki page

To Read the ES&H Program Details, Go To:

ES&H Manual Chapter 21

Contact Information

David Kestell
Radiological Control Manager
Environment, Health, and Safety Division
Environment, Waste, and Radiation Protection Department
[email protected]

Card
labelPolicy
titlePolicy

Title:

Radioactive Materials

Publication date:

10/30/2020

Effective date:

10/30/2020

POLICY

A. Purpose

This policy describes Berkeley Lab's standards for controlling radioactive materials, radioactive items, and radioactive sources.

B. Persons Affected

All persons who plan to work in or near an area controlled for radiological protection or who plan to work with or support work with radiation-generating devices or radiological materials

C. Exceptions

Not applicable

D. Policy Statement

Berkeley Lab applies radiological safety practices to control radioactive material and radioactive items. Policies and practices include:

  • Control and Accountability of Radioactive Material
  • Inventory Control and Quarterly Reports
  • Physical Security of Nuclear and Radioactive Material

Berkeley Lab's Radiation Protection Group (RPG) has responsibility for establishing programs and procedures that address these requirements.

D.1 Control and Accountability of Radioactive Material

  1. General: Only radioactive material authorized by an approved RPG-reviewed work authorization will be procured. All incoming shipments of radioactive materials will be delivered to the RPG for survey and inclusion in the Laboratory inventory control system prior to being delivered to their intended final destination.
  2. Nuclear Material Control and Accountability Program: Nuclear materials are materials that DOE has identified as requiring special controls to prevent their loss or theft. The Nuclear Material Control and Accountability Program at Berkeley Lab is outlined in the institutional program procedure Material Control and Accountability Plan (MCAP), and implemented via EHS Procedure 740, Material Control and Accountability, by the RPG Nuclear Material Representative (NMR).

D.2 Inventory Control and Quarterly Reports

Radioactive materials must be controlled at all times. Each Activity Lead (AL) or assigned custodian is responsible for maintaining accurate records of the amount and type of radioactive material in storage and use in his or her laboratory. All transfers, receipts, and movements of radioactive materials must be coordinated with the RPG. Each quarter, through the RADAR database, RPG provides a Quarterly Inventory Report (QIR) to the AL. The AL must promptly update the report.

Sealed radioactive sources must be signed out when removed from the storage location, and the use location must be tracked. The RPG performs periodic inventory audits for all radioactive materials, including sealed sources.

D.3 Physical Security of Nuclear and Radioactive Material

DOE nuclear-material control requirements consist of four function areas: access controls, material surveillance, material containment, and detection/assessment. Berkeley Lab maintains a rigorous nuclear-material control program. Berkeley Lab's nuclear-material containment policy is based on the graded safeguards approach and the consequence of loss. The material surveillance program implemented at Berkeley Lab includes storage/use area proximity alarms, video surveillance, and standardized administrative controls.

Radioactive materials not defined as DOE nuclear material must also be accounted for and protected from theft or misuse. Radioactive materials should be stored and used in limited-access facilities and secured when not in use.

E. Roles and Responsibilities

Role

Responsibility

Nuclear Material Representative (NMR)

  • Implements Procedure EHS Procedure 740, Material Control and Accountability

Activity Lead

  • Maintains accurate records of the amount and type of radioactive material in storage and use in his or her laboratory
  • Protects radioactive materials from theft and misuse
  • Completes the Quarterly Inventory Report

Radiation Protection Group (RPG)

  • Approves procurement of radioactive materials
  • Receives and surveys incoming and outgoing radioactive material shipments
  • Enters radioactive materials into the inventory control system
  • Delivers incoming shipments of radioactive materials to their final destination
  • Provides Activity Leads with Quarterly Inventory Reports through the RADAR database
  • Performs periodic radioactive material inventory audits
  • Manages the Berkeley Lab Nuclear Material Control and Accountability Program

Workers

  • Sign out and track use locations of sealed sources
  • Protect radioactive materials from theft and misuse
  • Coordinate transfers, receipts, and movements of radioactive materials with RPG

F. Definitions/Acronyms

Term

Definition

NMMSS

Nuclear Materials Management and Safeguard System

Nuclear materials

Materials that DOE has identified as requiring special controls to prevent their loss or theft

QIR

Quarterly Inventory Report

Sealed radioactive sources

Radioactive materials encapsulated or plated in such a way that they will not be dispersed under normal conditions

G. Recordkeeping Requirements

The care, maintenance, and disposition of RPG records will be done in accordance with Berkeley Lab records management policies and procedures, as listed in the Requirements and Policies Manual (PUB-201).

H. Implementing Documents

Document number

Title

Type

EHS 776

Material Control and Accountability Plan (MCAP)

Program

EHS 708

Unrestricted Release and Clearance of Materials, Equipment and Areas

Procedure

EHS 711

Sealed Radioactive Source Program

Procedure

EHS 740

Material Control and Accountability

Procedure

07.08.001.001

Radiation Protection Program

Program

EHS 750

Receipt and Delivery of Radioactive Materials

Procedure

EHS 750.1

Radioactive Materials Inventory Control

Procedure

EHS 750.2

Shipping of Radioactive Material

Procedure

I. Contact Information

David Kestell
Radiological Control Manager
Environment, Health, and Safety Division
Environment, Waste, and Radiation Protection Department
[email protected]

J. Revision History

Date

Revision

By whom

Revision Description

Section(s) affected

Change Type

11/5/2013

0

Q. Le

Re-write for wiki

All

Major

10/21/20201K. HeinselmanReplaced the terms "Principle Investigator" with "Activity Lead", updated implementing documents list; additional minor changes for consistency with RPG requirements.D, E, F, HMinor
Card
labelDocument Information
titleDocument Information

DOCUMENT INFORMATION

Title:

Radioactive Materials

Document number

07.08.004.000

Revision number

1

Publication date:

10/30/2020

Effective date:

10/30/2020

Next review date:

10/30/2025

Policy Area:

Radiation Protection

RPM Section (home)

ESH

RPM Section (cross-reference)

none

Functional Division

EHS

Prior reference information (optional)


Source Requirements Documents

  • 10 CFR 835.1202, Accountable Sealed Radioactive Sources
  • 10 CFR 835 Appendix E, Values for Establishing Sealed Radioactive Source Accountability and Radioactive Material Posting and Labeling Requirements
  • DOE Order 460.1C, Packaging and Transportation Safety
  • DOE Order 231.1B, Environment, Safety and Health Reporting
  • DOE Order 474.2, Nuclear Material Control and Accountability
  • 49 CFR Subtitle B, U.S. Department of Transportation (DOT) Rule, Other Regulations Relating to Transportation, Chapter 1
  • DOE Order 458.1, Radiation Protection for the Public and the Environment

Related Berkeley Lab Policies

07.08.001.000 Radiological Control – Overview
07.08.002.000 Radiological Control Standards
07.08.003.000 Conduct of Radiological Work
07.08.005.000 Radiological Health Support Operations
07.08.006.000 Radiological Training

Implementing Documents

Document number

Title

Type

EHS 776

Material Control and Accountability Plan (MCAP)

Program

EHS 711

Sealed Radioactive Source Program

Procedure

EHS 708

Unrestricted Release and Clearance of Materials, Equipment and Areas

Procedure

EHS 740

Material Control and Accountability

Procedure

07.08.001.001

Radiation Protection Program

Program

EHS 750

Receipt and Delivery of Radioactive Materials

Procedure

EHS 750.1

Radioactive Materials Inventory Control

Procedure

EHS 750.2

Shipping of Radioactive Material

Procedure

buildershow-showif
grouprpm2-admins
Card
labelAdditional Information
titleAdditional Information

ADDITIONAL INFORMATION

Title:

Radioactive Materials

Document number

07.08.004.000

Revision number

1

Publication date:

10/30/2020

Effective date:

10/30/2020

Next review date:

10/30/2025

Policy Area:

Radiation Protection

RPM Section (home)

ESH

RPM Section (cross-reference)

none

Functional Division

EHS

Author name/contact info

Keith Heinzelman



Revision 0 publication date

11/5/2013

Retirement date

n/a

Prior reference information (optional)




Inputs from more than one Functional Area?

No

List additional Functional Areas & contacts




Inputs from more than one Policy Area?

No

List additional Policy Areas & contacts




30-day notification needed?

No

30-day start date

n/a

30-day end date

n/a



LDAP protected?

No



Need TABL reminders?

No

Frequency

n/a

Brief reminder text:

n/a



Approval Sheet for this revision received (date)
[Note: author is responsible}


Key labels/tags:

  • (Policy Area 1), (Policy Area 2), (Section)

New terms that need to be added to Glossary/Acronym list:

  • (list items not found and context (Policy Area name) – full definition would be included in Policy)

Implementing Documents restricted to department/functional use

(optional – these will be used for tracing between requirements and associated documents)

Document number

Title







Side bars:
Side bar 1 location (cite by Policy Section # - for example: Section D.2.a)
Sidebar 1 text:
Sidebar 2 location
Sidebar 2 text:
Sidebar 3 location
Sidebar 3 text: