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Title:

Serving Alcohol at Berkeley Lab Events

Publication date:

4/21/2023

Effective date:

7/1/2013

BRIEF

Policy Summary

  • Alcoholic beverages must not be served at any Berkeley Lab site, defined as including the main site; Laboratory offices on the UC Berkeley campus; and all off-site offices, warehouses, and buildings leased by Berkeley Lab. (See Workplace Substance Abuse Policy.)
  • Alcoholic beverages must not be consumed on a Berkeley Lab site, or stored in buildings or in areas where work is performed. (See Workplace Substance Abuse Policy.)
  • Department of Energy (DOE) funds must not be used to purchase alcoholic beverages. (See Events, Planning and Financial Policy, Section D.13.4.)
  • Berkeley Lab personnel hosting off-site social gatherings are reminded of the general rule “to drink responsibly,” and that attendees under the age of 21 must not be served alcohol.
  • Exception: For certain limited circumstances, alcohol may be served with prior written review and approval by the Laboratory Director or his authorized designee. Contact the office of the Laboratory's Deputy Director for Operations for further information. To initiate an approval, complete this form.

Who Should Read This Policy

All persons considering a Berkeley Lab-sponsored event.

To Read the Full Policy, Go To:

The POLICY tab on this wiki page

Related Policies

Contact Information

Berkeley Lab Deputy Director for Operations

Card
labelPolicy

Title:

Serving Alcohol at Berkeley Lab Events

Publication date:

4/21/2023

Effective date:

7/1/2013

POLICY

A. Purpose

This policy summarizes rules regarding on the serving, consumption, or storage of alcoholic beverages at Lawrence Berkeley National Laboratory (Berkeley Lab) events.

B. Persons Affected

Any individual or group considering a Berkeley Lab-sponsored event.

C. Exceptions

For certain limited circumstances, alcohol may be served with prior written review and approval by the Laboratory Director or his authorized designee. Contact the office of the Laboratory's Deputy Director for Operations for further information or to initiate an approval.

D. Policy Statement

  • Alcoholic beverages must not be served at any Berkeley Lab site, defined as including the main site; Laboratory offices on the UC Berkeley campus; and all off-site offices, warehouses, and buildings leased by Berkeley Lab. (See Workplace Substance Abuse Policy.)
  • Alcoholic beverages must not be consumed on a Berkeley Lab site, or stored in buildings or in areas where work is performed. (See Workplace Substance Abuse Policy.)
  • Department of Energy (DOE) funds must not be used to purchase alcoholic beverages. (See Events, Planning and Financial Policy, Section D.13.4.)
  • Berkeley Lab personnel hosting off-site social gatherings are reminded of the general rule “to drink responsibly,” and that attendees under the age of 21 must not be served alcohol.
  • Exception: For certain limited circumstances, alcohol may be served with prior written review and approval by the Laboratory Director or his authorized designee. Contact the office of the Laboratory's Deputy Director for Operations for further information. To initiate an approval, complete this form.

E. Roles and Responsibilities

All persons hosting Berkeley Lab events are responsible for following the restrictions of this policy.

F. Definitions/Acronyms

None

G. Recordkeeping Requirements

None

H. Implementing Documents

None.
TitleType
Alcohol Approval RequestForm

I. Contact Information

Berkeley Lab Deputy Director for Operations

J. Revision History

Date

Revision

By whom

Revision Description

Section(s) affected

Change Type

4/21/20233.5M. BarnumAlcohol Request Approval Form updates with additional locationsDEditorial 
2/3/20233.4M. BarnumPeriodic review: minor policy clarifications and Alcohol Request Approval Form updates to the submission instructions and  removal of Cafeteria patio from approved locationsDMinor
1/29/20203.3M. BarnumReplacing 11.03.003.102 formDMinor
3/6/20173.2M. Stoufer"Chief Operating Officer" position title updated to "Deputy Director for Operations"AllEditorial

1/28/2014

3.1

L.Young

Add Exception Approval Form

D

Minor

10/9/2013

3

L.Young

Add Exception pr 7/1/2013 UCOP letter

C,D

Major

6/12/2012

2

C.Yetter

Policy Change

All

Major

3/28/2012

1

C. Yetter

Reformat for wiki

All

Minor

3/1/2012

0

C. Yetter

New policy published on RPM html site

All

Major

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labelDocument Information

DOCUMENT INFORMATION

Title:

Serving Alcohol at Berkeley Lab Events

Document number

11.03.003.000

Revision number

3.5

Publication date:

2/3/2023

Effective date:

7/1/2013

Next review date:

2/3/2026

Policy Area:

Events

RPM Section (home)

Financial Management

RPM Section (cross-reference)

Section 1.29

Functional Division

Director's Office

Prior reference information (optional)

RPM, Chapter 1, Section 1.29

Source Requirements Documents

Related Berkeley Lab Policies

Implementing Documents

none
Show If
grouprpm2-admins
Card
labelAdditional Information

ADDITIONAL INFORMATION

Title:

Serving Alcohol at Berkeley Lab Events

Document number

11.03.003.000

Revision number

3.5

Publication date:

2/3/2023

Effective date:

7/1/2013

Next review date:

2/3/2026

Policy Area:

Events

RPM Section (home)

Financial Management

RPM Section (cross-reference)

1.29

Functional Division

Director's Office

Author name/contact info

Michael Brandt



Revision 0 publication date

3/1/2012

Retirement date

n/a

Prior reference information (optional)

RPM, Chapter 1, Section 1.29



Inputs from more than one Functional Area?

Yes

List additional Functional Areas & contacts

  • Office of Chief Financial Officer, Tammy Carlson, Policy and Assurance Manager
  • Office of Chief Financial Officer, Jan Hennessey, Conference Services Manager
  • Human Resources, Madelyn Bello, HR Policies Analyst
  • Human Resources, Michelle Lee, Senior HR Division Partner
  • Human Resources, Christel Cantlin, Senior HR Division Partner



Inputs from more than one Policy Area?

No

List additional Policy Areas & contacts




30-day notification needed?

No

30-day start date

n/a

30-day end date

n/a



LDAP protected?

No



Need TABL reminders?

No

Frequency

n/a

Brief reminder text:

n/a



Approval Sheet for this revision received (date)
[Note: author is responsible}


Key labels/tags:

  • Alcohol, alcoholic beverages, wine, liquor, serving alcohol, service of alcohol

New terms that need to be added to Glossary/Acronym list:

  • (list items not found and context (Policy Area name) – full definition would be included in Policy)

Implementing Documents restricted to department/functional use

(optional – these will be used for tracing between requirements and associated documents)

Document number

Title

Cheat Sheet for G. Kubiak: 11.03.003.101, Cheat Sheet for Serving Alcohol at LBNL Policy, 9/25/2013
Alcohol Approval Request form: 11.03.003.102
Both stored in RM_Master_Docs shared drive.