Page History

BRIEF

Policy Summary

Lawrence Berkeley National Laboratory's (Berkeley Lab's) Hazard Analysis and Work Authorization Policy ensures that all work is performed in a safe manner by:

• Ensuring that work planning is performed prior to starting work.
• Defining the work scope, analyzing associated hazards, and developing controls such that hazards are identified and mitigated.
• Providing work authorization processes to ensure that procedures, controls, and resources are in place. These processes may include:
  • Work Planning and Control (WPC) activities in Activity Manager for work done by workers and affiliates.
  • Subcontractor Job Hazards Analysis (sJHA).
  • Construction subcontractors' ES&H submittal package (Construction JHA).
  • Temporary Work Authorization (TWA).
  • Radiological Work Authorization (RWA).
  • Facility Work Authorization.
• Ensuring that the process and authorizations are documented prior to starting work.

Who Should Read This Policy

All Berkeley Lab employees, visitors, affiliates, and subcontractors

To Read the Full Policy, Go To:

The POLICY tab on this wiki page

To Read the ES&H Program Details, Go To:

http://www.lbl.gov/ehs/pub3000/CH06.html
http://www.lbl.gov/ehs/pub3000/CH31-quickstart.html
http://www.lbl.gov/ehs/pub3000/CH10-quickstart.html
http://www.lbl.gov/ehs/pub3000/CH21-quickstart.html
http://www.lbl.gov/ehs/pub3000/CH26.html

Contact Information

Work Planning and Control Subject Matter Contact
sJHA - Subcontractor Safety Assurance Program Manager
Construction Safety
Radiation Protection
Biosafety Officer
EHS Division

POLICY

A. Purpose

Lawrence Berkeley National Laboratory's (Berkeley Lab's) Hazard Analysis & Work Authorization Policy ensures that all work is performed in a safe manner by:

• Ensuring that work planning is performed prior to starting work by:
  • Defining the work scope.
  • Analyzing associated hazards.
  • Developing controls such that hazards are identified and mitigated.
• Providing work authorization processes tailored to the type of work that ensure that controls, procedures, and resources are in place. These processes may include:
  • Work Planning and Control (WPC) activities in Activity Manager for work done by workers and affiliates.
  • Subcontractor Job Hazards Analysis (sJHA).
  • Construction subcontractors' ES&H submittal package (Construction JHA).
  • Temporary Work Authorization (TWA).
  • Radiological Work Authorization (RWA).
  • Facility Work Authorization.
• Ensuring that the process and authorizations are documented prior to starting work.

B. Persons Affected

Berkeley Lab employees, visitors, affiliates, and subcontractors who perform work in technical areas or on construction sites

C. Exceptions

Those not performing hands-on work (i.e., those performing work tasks commonly performed by the public), who work 100% at a site not managed by the Berkeley Lab, or who work 100% of the time on the UC Berkeley Campus.

D. Policy Statement

1. Safety of all operations at Berkeley Lab is managed according to the principles outlined in the Integrated Environment, Safety, & Health Management Plan: Integrated Safety Management (ISM) System. Using these principles, line management is responsible for assuring safety of its operations by identifying work hazards and developing and implementing tailored controls prior to authorizing work to proceed. The EHS Division collaborates with line management to identify hazards and controls by:
   1. Identifying appropriate safety standards and requirements.
   2. Providing institutional tools, procedures, and methods to facilitate control of hazards and compliance with requirements.
   3. Providing subject-matter-expert support.
2. Work authorization, a key principle in safe work planning, is a hazard review and management approval process designed to ensure that procedures, controls, and resources are in place before the work begins. All work at Berkeley Lab proceeds under authorization. Institutional authorization processes have been developed and tailored to facilitate line management authorization activities under a variety of administrative circumstances as follows:
   1. For Berkeley Lab employees and affiliates, line management authorization for routine work is granted using the Work Planning and Control (WPC) program documented in Chapter 6 of the ES&H Manual.
   2. Operations in a particular facility, under certain circumstances, may require authorization. Appendix B of the Work Planning and Control program provides general guidance on facility-based authorizations.
      1. The TWA process may be used only for laser system service/maintenance as allowed in the Laser Safety program of the ES&H Manual.
   3. For non-construction subcontractors, the sJHA – Subcontractor Job Hazards Analysis (sJHA) program is used to ensure that all non-construction subcontractor work is performed safely and in accordance with Berkeley Lab requirements. For construction activities, Work Process C, Review Selected Subcontractors' EHS Submittal Package(s), of the Construction Safety program is used to ensure that construction subcontractors adequately evaluate hazards and implement safety controls.
   4. Radiological Work Authorization and Permit Programs are described in Section 21.6, Radiological Work Authorization and Permit Programs, of the Radiation Safety program.

E. Roles and Responsibilities

F. Definitions/Acronyms

G. Recordkeeping Requirements

H. Implementing Documents

I. Contact Information

Work Planning and Control Subject Matter Contact
sJHA - Subcontractor Safety Assurance Program Manager
Construction Safety
Radiation Protection
Biosafety Officer
EHS Division

J. Revision History

DOCUMENT INFORMATION

Source Requirements Documents

• Title 29, Code of Federal Regulations, Section 1910.119, Process Safety Management of Highly Hazardous Chemicals
• DOE Order 420.2C, Safety of Accelerator Facilities
• DOE Order 435.1, Radioactive Waste Management (only those sections/subchapters adopted into the current Contract 31 ESH Standards set)
• California Public Resources Code, Section 21000 et seq. (CEQA, California Environmental Quality Act)
• Title 19, California Code of Regulations, Section 2770.5, List of Substances
• Title 22, California Code of Regulations, Section 66260.1 et seq., California Hazardous Waste Regulations

Other Driving Requirements

• Title 42, United States Code, Section 4321 et seq. (NEPA, National Environmental Policy Act)

Implementing Documents