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labelBrief

Title:

Contact with Local, State or Federal Government Officials

Publication date:

9/30/2021

Effective date:

7/29/2009

BRIEF

Policy Summary

Employees may not act or give the appearance of acting on behalf of Berkeley Lab, the University of California, or the U.S. Department of Energy (DOE) when communicating with local, state or federal government officials unless they are authorized to do so. When employees give opinions as independent professionals, they must state clearly that they are speaking for themselves and not on behalf of Berkeley Lab, the University of California, or the DOE.

Who Should Read This Policy

This policy applies to all employees, including those who work part-time or have faculty appointments.

To Read the Full Policy, Go To:

The POLICY tab on this wiki page

Contact Information

Government and Community Relations Office

Card
labelPolicy

Title:

Contact with Local, State or Federal Government Officials

Publication date:

9/30/2021

Effective date:

7/29/2009

POLICY

A. Purpose

This policy minimizes the appearance of a conflict of interest by prohibiting employees from acting or giving the appearance of acting on behalf of Lawrence Berkeley National Laboratory (Berkeley Lab), the University of California, or the U.S. Department of Energy when communicating with local, state or federal government officials without authorization.

B. Persons Affected

This policy applies to all employees.

C. Exceptions

Not applicable

D. Policy Statement

  1. Employees may not act or give the appearance of acting on behalf of Berkeley Lab, the University of California, or the U.S. Department of Energy (DOE) when communicating with local, state or federal government officials unless they are authorized to do so. To act or give the appearance of acting on behalf of Berkeley Lab, the University of California, or the DOE in such instances without authorization may be construed as a conflict of interest.
  2. When corresponding with local, state and federal government officials, a writer may use Berkeley Lab letterhead only when authorized to represent Berkeley Lab or the University. Letters expressing personal views must be written on personal stationery. If Berkeley Lab letterhead is used for corresponding with principal local, state and federal government officials, including executive branch appointees, members of Congress, the state legislature, and their staffs, copies of the correspondence must be sent to the appropriate division director and to the Executive Director of Government and Community Relations.
  3. When employees give opinions as independent professionals, they must state clearly that they are speaking for themselves and not on behalf of Berkeley Lab, the University of California or DOE. This includes when providing expert testimony at a formally constituted hearing before congressional, legislative, commission, or other local, state or federal government entities.

E. Roles and Responsibilities

Managers, supervisors, and employees have the responsibility to adhere to the provisions of this policy.

F. Definitions/Acronyms

None

G. Recordkeeping Requirements

None

H. Implementing Documents

None

I. Contact Information

Government and Community Relations Office

J. Revision History

Date

Revision

By whom

Revision Description

Section(s) affected

Change Type

9/30/20211.3M. StouferPeriodic review: minor updates for completeness and clarifications. Ownership changed from RIO to GCR. Policy name changed from Contact with State or Federal Officials to Contact with Local, State or Federal Government Officials.AllMinor
9/13/20171.2J. WeinerChanged "Public Affairs" to "Strategic Communications"D.1Editorial

10/7/2013

1.1

M. Stoufer

Reviewed 10/3/13, no changes

Next Review date

Minor

6/11/2012

1

M. Stoufer

Re-write for wiki (policy)

All

Minor

1/2/2012

0

M. Stoufer

Re-write for wiki (brief)

All

Minor

12/17/2020
D. SoustinUpdated Contract 31 I clause numbers as per mod 1105Source Requirement DocumentsEditorial
Card
labelDocument Information

DOCUMENT INFORMATION

Title:

Contact with Local, State and Federal Officials

Document number

05.07.003.000

Revision number

1.3

Publication date:

9/30/2021

Effective date:

7/29/2009

Next review date:

9/30/2026

Policy Area:

Conflict of Interest – General

RPM Section (home)

Conflict of Interest

RPM Section (cross-reference)

None

Functional Division

Government & Community Relations

Prior reference information (optional)

RPM Section 10.13

Source Requirements Documents

Implementing Documents

None

buildershow-showif
grouprpm2-admins
Card
labelAdditional Information

ADDITIONAL INFORMATION

Title:

Contact with State and Federal Officials

Document number

05.07.003.000

Revision number

1.3

Publication date:

9/30/2021

Effective date:

7/29/2009

Next review date:

9/30/2026

Policy Area:

Conflict of Interest – General

RPM Section (home)

Conflict of Interest

RPM Section (cross-reference)

None

Functional Division

Operations

Author name/contact info

M. Stoufer



Revision 0 publication date

1/2/2012

Retirement date

n/a

Prior reference information (optional)

RPM Section 10.13



Inputs from more than one Functional Area?

No

List additional Functional Areas & contacts




Inputs from more than one Policy Area?

No

List additional Policy Areas & contacts




30-day notification needed?

No

30-day start date

n/a

30-day end date

n/a



LDAP protected?

No



Need TABL reminders?

No

Frequency

n/a

Brief reminder text:

n/a



Approval Sheet for this revision received (date)
[Note: author is responsible}


Key labels/tags:

  • Conflict of Interest, Correspondence

New terms that need to be added to Glossary/Acronym list:

  • (list items not found and context (Policy Area name) – full definition would be included in Policy)

Implementing Documents restricted to department/functional use

(optional – these will be used for tracing between requirements and associated documents)

Document number

Title







Side bars:
Side bar 1 location (cite by Policy Section # - for example: Section D.2.a)
Sidebar 1 text:
Sidebar 2 location
Sidebar 2 text:
Sidebar 3 location
Sidebar 3 text: