Viewable by the world
Group Access to RPM
Can VIEW the space: rpm2-editors ,  rpm2-admins ,  confluence-users ,  anonymous ,  confluence-administrators , 
Can EDIT the space: rpm2-editors ,  confluence-administrators ,  rpm2-admins , 
Can ADMINISTER the space: confluence-administrators , 

Versions Compared

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

Pop away
likesandlabelstrue

Deck of Cards
idmyId
Card
defaulttrue
labelBrief

Title:

Tours of Berkeley Lab

Publication date:

7/15/2021

Effective date:

7/15/2021

BRIEF

Policy Summary

Berkeley Lab hosts official and unofficial visits for scientific, technical, and educational audiences as well as the general public. Official, Laboratory-wide visits and monthly public tours are scheduled through the Protocol Office; however, general Laboratory staff may arrange for visits pertaining to the needs of particular divisions or areas.

This policy describes how interested parties can receive support for hosting tours, and provides relevant contact information and guidelines.

Who Should Read This Policy

Any group, division, or individual interested in hosting a tour of their facility or of the Laboratory

To Read the Full Policy, Go To:

The POLICY tab on this wiki page

Contact Information

Evren Sarac Essner

Head of Protocol

Office: (510) 486-2948


Kevin Gifford-Tinker

Protocol Officer

Office: (510) 486-5859

Card
labelPolicy

Title:

Tours of Berkeley Lab

Publication date:

7/15/2021

Effective date:

7/15/2021

POLICY

A. Purpose

This policy provides guidelines on hosting public tours or visitors, and on how interested parties can receive support for hosting tours at Lawrence Berkeley National Laboratory (Berkeley Lab) along with relevant contact information.

B. Persons Affected

Any group, division, or individual interested in hosting a tour of their facility or of the Laboratory

C. Exceptions

Not applicable

D. Policy Statement

Visits pertaining to Laboratory official business are arranged by the host departments or divisions. Security & Emergency Services must be informed of all visitors.

  1. Distinguished Visitors: Arrangements for distinguished guests of the Directorate are generally made by the Protocol Office with assistance from senior staff members. The Bay Area Site Office should be informed of visitors from the U.S. Department of Energy or other high-profile visitors. The Communications and Media Relations staff within Strategic Communications should be informed before the visits so they can plan for internal or external publicity as appropriate.
  2. General Public and Organization Tours: Visits from educational, scientific, and technical groups not arranged by the Directorate may be arranged by individual departments or divisions. Notice should be provided to the Protocol Office for guidance and possible leadership participation. All visits must be scheduled and conducted in such a way that does not interrupt Laboratory work. The Protocol Office arranges monthly tours for the general public on a regular basis.
  3. Educational Tours: Tours for student groups are scheduled through the Community Relations and Education and Outreach Offices at Berkeley Lab and are conducted to minimize interference with Laboratory work. In-person visits for K-12 groups are limited to high school students, and are arranged with the K-12 Education Team. Younger groups can request virtual sessions and/or support with school-wide events. Undergraduate and graduate programs should contact the Workforce Development & Education (WDE) office for onsite experiences.
  4. Employees' Visitors: Employees are permitted to guide small groups of relatives or friends (preferably not more than five) through the Laboratory as long as their visit will not interfere with employees' or Laboratory work. These visits should be scheduled on a weekend or holiday to minimize disturbance of Laboratory operations. It is preferable that children not be brought to the Laboratory; when this is not avoidable, however, the children must be kept with the party and under strict control.

E. Roles and Responsibilities

Managers, supervisors, and employees have the responsibility to adhere to the provisions of this policy.

F. Definitions/Acronyms

None

G. Recordkeeping Requirements

None

H. Implementing Documents

None

I. Contact Information

Evren Sarac Essner

Head of Protocol

Office: (510) 486-2948
 

Kevin Gifford-Tinker

Protocol Officer

Office: (510) 486-5859

J. Revision History

Date

Revision

By whom

Revision Description

Section(s) affected

Change Type

1/2/2012

0

J. Weiner

Rewrite for wiki (brief)

All

Minor

5/14/2012

1

J. Weiner

Rewrite for wiki (policy)

All

Minor

8/29/2013

1.1

N. Pagano

Improve wording, change contacts

All

Minor

9/15/2015

1.2J. Weiner / R. LyonUpdate contactsContactsEditorial
9/1/20161.3J. WeinerPeriodic reviewAllMinor
8/26/20171.4J. WeinerChanged Public Affairs to Strategic CommunicationsAllEditorial
12/17/2020
D. SoustinUpdated Contract 31 I clause numbers as per mod 1105Source Requirement DocumentsEditorial
7/15/20212K. Gifford-TinkerPeriodic review: updated tour descriptions, office names, contact information titlesAllMinor
Card
labelDocument Information

DOCUMENT INFORMATION

Title:

Tours of Berkeley Lab

Document number

10.07.006.000

Revision number

2

Publication date:

7/15/2021

Effective date:

7/15/2021

Next review date:

7/15/2024

Policy Area:

Public Info/External Relations

RPM Section (home)

Information Management

RPM Section (cross-reference)

Section 5.01(D)

Functional Division

Directorate/Protocol Office

Prior reference information (optional)

RPM, Chapter 5, Section 5.01(D)

Source Requirements Documents

Contract 31, Clause I.107, DEAR 952.204-75, Public Affairs (DEC 2000) (prev. I.064)

Implementing Documents

None

buildershow-showif
grouprpm2-admins
Card
labelAdditional Information

ADDITIONAL INFORMATION

Title:

Tours of Berkeley Lab

Document number

10.07.006.000

Revision number

2

Publication date:

7/15/2021

Effective date:

7/15/2021

Next review date:

7/15/2024

Policy Area:

Public Info/External Relations

RPM Section (home)

Information Management

RPM Section (cross-reference)

Section 5.01(D)

Functional Division

Directorate/Protocol Office

Author name/contact info

D. Krotz



Revision 0 publication date

1/2/2012

Retirement date

n/a

Prior reference information (optional)

RPM, Chapter 5, Section 5.01(D)



Inputs from more than one Functional Area?

No

List additional Functional Areas & contacts




Inputs from more than one Policy Area?

No

List additional Policy Areas & contacts




30-day notification needed?

No

30-day start date

n/a

30-day end date

n/a



LDAP protected?

Yes



Need TABL reminders?

No

Frequency

n/a

Brief reminder text:

n/a



Approval Sheet for this revision received (date)
[Note: author is responsible]


Key labels/tags:

Public Info/External Relations, Info Management

New terms that need to be added to Glossary/Acronym list:

None

Implementing Documents restricted to department/functional use

None

Side bars:

None