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Deck of Cards
idTechnical Area Designation
Card
labelBrief

Title:

Technical Area Designation

Publication date:

1/18/2022

Effective date:

2/21/2014

BRIEF

Policy Summary

Technical Area Designation is intended to facilitate communication between the technical area contact person (e.g., area safety leader, facility manager, lab lead principal investigator, activity lead) and nonresident work planners and worker(s), regarding hazards that are associated within the workplace operation(s)/experiment(s) (i.e., not building/facility infrastructure).

Who Should Read This Policy

Lawrence Berkeley National Laboratory (Berkeley Lab) employees and affiliates who have been identified by their division as the technical area contact person

To Read the Full Policy, Go To:

The POLICY tab on this wiki page

Contact Information

Work Planning and Control Manager


Card
labelPolicy

Title:

Technical Area Designation

Publication date:

1/18/2022

Effective date:

2/21/2014

POLICY

A. Purpose

Technical Area Designation is intended to facilitate communication between the technical area contact person (e.g., area safety leader, facility manager, lab lead principal investigator (PI), activity lead) and nonresident work planners and worker(s) regarding hazards that are associated within the workplace operation(s)/experiment(s) (i.e., not building/facility infrastructure).

B. Persons Affected

Lawrence Berkeley National Laboratory (Berkeley Lab) employees and affiliates who have been identified by their division as a technical area contact person.

C. Exceptions

There are no exceptions to this policy. All divisions must maintain a current list of all hazardous technical areas and contact persons for those technical areas.

D. Policy Statement

Divisions must identify technical areas in which work environment hazards exist that could potentially adversely affect worker health or safety (e.g., result in worker injury or sickness) if there is a potential for a worker to be exposed to hazards, which include radiological, chemical, industrial, biological, and other types of hazards. Divisions must identify a contact person and backup contact person for each technical area designated as hazardous. The contact person must have sufficient knowledge of hazards and controls associated with the operation(s)/experiment(s) (i.e., not hazards and controls associated with the building/facility infrastructure) within the area to communicate those hazards and controls to nonresident workers. Divisions must maintain technical area location and contact person information in an accessible technical area institutional database.
The Technical Area Designation process is intended to facilitate communication between the technical area contact person (e.g., area safety leader, facility manager, lab lead PI, activity lead), planners for work orders associated with that technical area, and the nonresident workers coming into that area to carry out assigned work. The primary purpose is to facilitate the technical area contact person's communication with nonresident planners and workers regarding hazards and controls associated with operations/processes/experiments (not including those associated with building/facility infrastructure) carried out in the technical area. A second purpose is to facilitate communication between the technical area contact person and nonresident workers to ensure the integrity of processes, experiments, and equipment in the technical area.

D.1 Division-Specific Requirements

Divisions providing services performed by nonresident workers will have access to technical area location and contact person information. Divisions incorporate technical area information into their work planning and control following a risk-based approach. Before its workers enter a technical area, a division may require that the division assigned to that location release the space for the work scope performed by the nonresident workers (e.g., Facilities Division Work Order process).

E. Roles and Responsibilities

Role

Responsibilities

Technical area contact person

  • Maintains sufficient knowledge of hazards associated with the technical area's operation(s)/experiment(s) (i.e., not building/facility infrastructure) to communicate those hazards with nonresident worker(s).

Division directors

  • Ensure all spaces assigned to that division are evaluated for hazards and technical area designation.
  • Ensure all division hazardous technical areas are identified and current in the institutional technical area database.
  • Ensure that a contact person is assigned for each hazardous technical area and identified in the technical area institutional database.

Facilities Division Director

  • Maintains institutional software, procedures, and other support tools necessary for divisions to maintain technical area and technical area contact person information in the institutional technical area database.

F. Definitions/Acronyms

Term

Definition

Activity lead

An activity lead is anyone who directs, trains, and/or oversees the work and activities of one or more workers in accordance with the Work Planning and Control program. Activity leads provide instruction on working safely and the precautions necessary to use equipment and facilities safely and effectively. Activity leads do not need to be line managers, HEERA-designated supervisors, or Berkeley Lab employees.

Technical areas

Technical areas generally include laboratories, shops, workrooms, and similar areas. Offices, conference rooms, food preparation, and consumption areas such as the cafeteria, kitchenettes, and break rooms are generally not technical areas.

Technical area contact person

The individual assigned by the division who has sufficient knowledge of hazards associated with the technical area's operation(s)/experiment(s) (i.e., not building/facility infrastructure) to communicate those hazards with nonresident worker(s). The technical area contact person may also be an area safety leader, manager, supervisor, or activity lead.

Work planner

An individual responsible for analyzing and planning work associated with a Work Order addressing infrastructure, building components, or equipment within a technical area. The most common examples of work planners are those working within the Facilities Division Operations and Services Department.

Worker – nonresident

A nonresident worker is one performing work in a technical area not under the control of the worker's activity lead, and where the work is not part of the program scope of the division owning the technical area

Work release

An approval for a nonresident worker to access and perform work in a Berkeley Lab space.

Worker – resident

A resident worker is one performing work in a technical area, where the work is part of the program scope of the division owning the technical area. A matrixed employee working in the host division technical area is generally considered a resident worker since that worker typically receives daily direction from the host group, department, or division.

G. Recordkeeping Requirements

None

H. Implementing Documents

Technical Area Designation / Facilities Work Release System

I. Contact Information

Work Planning and Control Program Manager

J. Revision History

Date

Revision

By Whom

Revision Description

Section(s) Affected

Change Type

2/21/2014

0

M. Flynn

Initial release

All

Major

1/18/20221J. HeimPeriodic review: minor clarifications, no policy changes.AllMinor
Card
labelDocument Information

DOCUMENT INFORMATION

Title:

Technical Area Designation

Document number

07.02.005.000

Revision number

1

Publication date:

1/18/2022

Effective date:

2/21/2014

Next review date:

1/18/2027

Policy Area:

Hazard Analysis & Work Authorization Programs

RPM Section (home)

ESH

RPM Section (cross-reference)

None

Functional Division

EHS

Prior reference information (optional)

None

Source Requirements Documents

  • 10 CFR 851, Worker Safety and Health

Other Driving Requirements

  • LBNL Senior Management Requirement

Implementing Documents

Document number

Title

Type

n/a

Technical Area Designation / Facilities Work Release System

System

Show If
grouprpm2-admins
Card
labelAdditional Information

ADDITIONAL INFORMATION

Title:

Technical Area Designation

Document number

07.02.005.000

Revision number

1

Publication date:

1/18/2022

Effective date:

2/21/2014

Next review date:

1/18/2027

Policy Area:

Hazard Analysis & Work Authorization Programs

RPM Section (home)

ESH

RPM Section (cross-reference)

none

Functional Division

EHS

Author name/contact info

M. Flynn/Jim Floyd

Revision 0 publication date


Retirement date

n/a

Prior reference information (optional)




Inputs from more than one Functional Area?

Yes

List additional Functional Areas & contacts




Inputs from more than one Policy Area?

No

List additional Policy Areas & contacts




30-day notification needed?

No

30-day start date

n/a

30-day end date

n/a



LDAP protected?

No



Need TABL reminders?

No

Frequency

n/a

Brief reminder text:

n/a



Approval Sheet for this revision received (date) [Note: author is responsible]




Side bars:
Side bar 1 location (cite by Policy Section # - for example: Section D.2.a)
Sidebar 1 text:

Sidebar 2 location

Sidebar 2 text:

Sidebar 3 location

Sidebar 3 text: