...
The
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Archives
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and
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Records
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Office
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(ARO)
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provides
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a
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number
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of
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archiving
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and
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records
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management
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services,
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including
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the
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transfer,
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retrieval,
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and
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destruction
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of
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Laboratory
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records
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at
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no charge to the customer. This service includes consultation, boxing, transporting, processing, and indexing of research and development (R&D)
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records.
Before researchers leave the Lab, they should contact R&D Records Specialist Beret Ranelletti ([email protected], extension 4685) to discuss their scientific records.
Please note that all records are not kept permanently. Under theDOE R&D Records Retention Schedule, most are kept from 10-25 years. Only 5% of records are permanent. This means that most likely you will get notices for destruction of the records at some point. If you choose not to have them destroyed by the Federal Records Center and we cannot reschedule them, you will be given the records back. Federal records must remain on site. They cannot be stored at home. Because work space is limited, we encourage the destruction of records when it is no longer a legal requirement to keep them.
What we archive:
-lab notebooks
-presentations
-correspondence
-conference materials
-division reviews
-data
-photos
What we don't take:
-LBL reports (we already have them)
-journal articles or any publications (they can be found elsewhere - we are only interested in original material)
-travel (we get the original records from the Travel Office)
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Owner: [email protected] |https://commons.lbl.gov/pages/viewpage.action?pageId=61276556].
For Laboratory [business/operational records|https://commons.lbl.gov/display/aro/Services] ARO provides free consultation and, as long as the records meet the [transfer standards|https://commons.lbl.gov/display/aro/Records+Transfer+Standards], ARO will do the data entry on all the folders - we will enter the title of each folder *exactly as it appears on the folder* into our database. For more information, please see the Business Records Processing [service|https://commons.lbl.gov/display/aro/Business+Records+Processing].
*Before* researchers leave the Lab, they should contact Special Projects Archivist Beret Ranelletti ([[email protected]|mailto:[email protected]], extension 4685) to discuss their scientific records. When a scientific project is completed the Principal Investigator for the project should contact ARO's Special Projects Archivist to insure that the appropriate project records are archived. Beret will assess the records and determine what needs to be archived. Scientists and administrative assistants do not need to fill out Records Transmittal forms since indexing the records is a part of the free service.
Please note that all records are not kept permanently. Under the [DOE R&D Records Retention Schedule|http://energy.gov/node/205129], most are kept from 10-25 years. Only 5% of records are permanent. This means that most likely you will get notices for [destruction|https://commons.lbl.gov/display/aro/Records+Disposal] of the records at some point. If you choose not to have them destroyed by the Federal Records Center and we cannot reschedule them, you will be given the records back. Federal records must remain on site. They cannot be stored at home. Because work space is limited, we encourage the destruction of records when it is no longer a legal requirement to keep them.
Materials that cannot be archived include:
* All types of publications (we want original documents only)
* Raw data older than 10 years
* Personal papers
For more information on this service, please contact [Beret|mailto:[email protected]]; there is also a PowerPoint [presentation |https://commons.lbl.gov/download/attachments/61276674/LBNL_RD_Records_EETD.ppt]on the service available for download or viewing.
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Owner: [[email protected]|mailto:[email protected]]
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