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This page describes Berkeley Lab's tools and process for tracking its pu= blications activity and complying with our open-access requirements.
Two live introductory trainings are currently scheduled. These are inten= ded for any user of the system, including researchers and administrative st= aff:
Monday 4/24 1:30pm in B50 Auditorium (Also zoo= m: https://lbnl.zoom.us/j/6553943033)
Monday 5/1 2:00pm in B50 Auditorium (Also zoom= : https://lbnl.zoom.us/j/6553943033)
You can also find training decks and videos at the bottom of this page.<= /p>
As of April 24, 2017, the Lab is rolling out a new publications manageme= nt interface. The new system makes it easier to locate and track your publi= cations and to comply with DOE and UC requirements supporting Open Access. = This system replaces the existing reports coordination system.
It is a DOE and UC requirement that all publications associated wi= th Berkeley Lab be tracked and linked to an Open Access version. The Open A= ccess version may be a copy of the published version of the paper if the jo= urnal permits it, a link to permanently open access version at a journal or= other repository, or the author's final peer-reviewed manuscript. More inf= ormation on these situations is available within the tool. For our complian= ce purposes, this open access policy applies from October 2015 = onward.
System for ALS Users
If you are an ALS user (not LBL staf= f) you should continue to use our legacy publications manage= ment system (pubarchive.lbl.gov)
The new system is based on Symplectic Elements,= a database system designed for tracking publications and entering them int= o open access repositories. The UC California Digital Library, which runs a similiar database for all t= en UC campuses, is hosting the system as our contractor.
In February of 2013, the White House =
Office of Science and Technology Policy issued a memorandum requiring that =
most federally funded research be made freely accessible to the general pub=
lic. A formal DOE policy followed, and the Lab subsequently created its own consistent policy. In short, all work from Lab scientists must be made publically availa=
ble. This is usually referred to as =E2=80=9Copen access.=E2=80=9D This is =
mandatory, and it is retroactive to
In order to make compliance as easy a= s possible for our researchers, we sought out a tool that would eliminate m= ost or all of the data-entry associated with entering a new publications in= to the database. We chose Symplectic Elements, hosted by the UC=E2=80=99s <= /span>California Digital Library because of their successful expe= rience operating such a system on behalf of all the UC campuses, which have= similar open-access requirements to ours.
For most researchers, Elements will p= eriodically send an email when it finds their work in any various databases= (Web of Science, etc). The researcher must then 1) click to claim the work= , 2) specify which office funded the work, and 3) upload an open-access cop= y of the paper.
You can always log into the system and enter new, unpublished work from = scratch. However, the system is designed to automatically discover your pub= lished or soon-to-be published work by searching external databases. When i= t does, you will receive an email informing you that work that may be yours= has been found. Simply log in, claim (or disclaim= ) the work, provide a small amount of information about how which DOE offic= es funded the work (if applicable), and upload the required pre-publication= manuscript required for open access, and you're done. We hope to make this= process as painless as possible. In most cases, users will not have to ent= er any bibliographic data. Remember also, that only papers since Oc= tober 2015 are subject to this policy.
The essential aspect of compliance is= the open-access copy of the paper. There are three ways in which researche= rs can comply:
Publish in a closed journal (one that= requires access or subscription fees) and pay special =E2=80=9Cgold=E2=80= =9D open access fees to make your published work open-access.
Publish in a closed journal, but uplo= ad the accepted manuscript in pdf form, which will be stored in the CDL=E2= =80=99s open access repository. This file should be the final manuscript as= accepted by the journal, but not the journal=E2=80=99s published copy; it = should be a =E2=80=9Cgeneric=E2=80=9D copy of the manuscript (without the j= ournal=E2=80=99s proprietary formatting, logo, or other indicia). = p>
Learn more about other tools for visualizing scholarly impact, bibliomet= rics, research networking, and opportunity finding here.
Each Division at the lab should have a primary and secondary publication= s management contact who will receive training in the system as well as rig= hts to curate publications on behalf of anyone in their division. You can f= ind the contact for your division in this sheet. This p= erson should be able to help you deposit and manage publications, but if yo= u need additional help, you can always contact us at publicatio= firstname.lastname@example.org.
Here's a short FAQ: Publications Management FAQ
How to Log in
How to Claim a Publication= p>