Skip to end of metadata
Go to start of metadata

Foreign travel requests are to be created, submitted, and approved in TREX. To download detailed instructions, click HERE

Key elements to remember:

  • Benefit to Government: This statement should be between 230 and 1500 characters briefly explaining how this trip is going to benefit the Laboratory and DOE.
  • Host Contact (name, phone, and affiliated institution): This should be the information of the person you will be visiting at each business location.
  • After-Hours Host (name and phone): This should be your hotel or other lodging information for each business or personal location.
  • Purpose (foreign tab): This statement should be between 500 and 1500 characters briefly explaining the activities you will be conducting in each location.
  • Paid by Others: Anytime a host wishes to pay some or all travel costs, it must be documented. Please provide name of host in the trip comments section.
  • Project ID for salary: If salary is being paid by a different project than the one being used for expenses.
  • Personal Days: Travelers are permitted to take one day of vacation for every two days of business conducted (2:1 ratio).
  • Electronic Media and Equipment: If you are traveling with a Lab issued laptop, PDA, cell phone, digital camera, or removable storage device, please provide DOE tag number and device type.
  • Late Justification: This statement should explain why the request is late and what impact would there be should travel not occur. For travel requests submitted within 30 days of departure.
  • Trip Comments: Important information for DOE or LBNL Travel Office.
  • SELECT an approver and SUBMIT

Want to know the status of your foreign authorization? Access TREX to view your authorization and click "Trip History"

  • Created - Document is in process; Not saved
  • Pending - Document created and saved
  • Submitted - An approver has been selected and document is pending Division Approval
  • Division Approved - Division Director or Designee has approved trip. You may begin making travel arrangements
  • FTMS Setup - Travel Authorization has been submitted to DOE and U.S. Department of State for review
  • DOE Approved - DOE and U.S. Department of State has authorized travel. You may embark on Official business

Other statuses to be aware of:

  • Returned by Division - You will need to access your authorization to review rejection statement. Once revised, please re-submit for approval
  • Returned by Travel - You will need to access your authorization to review rejection statement. Once revised, please re-submit for approval
  • DOE Denied - Travel request was disapproved. Please cancel travel arrangements and contact the Travel Office for additional assistance.
  • No labels