What are country clearances?
Country Clearances (formerly known as "Cables" (or telegrams) are a means of communication within the foreign diplomatic network. Country clearance cables notify the Department of State officials in Washington, D.C., and embassy and post officers abroad, of a traveler’s presence in a foreign country. Today, the "cable" system is offline and eCountry Clearances are now submitted electronically to the U.S. Department of State/U.S. Embassy.
Who prepares country clearances?
Country clearance cables are prepared and submitted by the LBNL Travel Services Department. Information is extracted from your Foreign Travel Authorization.
Why is there a need to prepare country clearances?
1) Embassy information. Consular offices are required to know about all scientific activities conducted during official foreign travel. In some cases, the embassy will provide a contact at the embassy for the traveler. The embassy may request a meeting or report from the traveler
2) Traveler safety. For travelers who have received country clearance, Department of State will provide assistance in situations including, but not limited to, political unrest, health emergencies, and crime
3) Traveler’s convenience. Travelers can receive consular assistance for lost or stolen passports as well as general assistance with hotel accommodations; etc...
4) Potential for clearance to be refused. The embassy may have knowledge of reasons or situations which would prohibit the visit during the proposed period, and may therefore refuse to provide clearance. In such cases, travelers would reschedule the visit to accommodate embassy recommendations.