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REQUIREMENTS AND POLICIES MANUAL

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Travel Medicine

    Title:

    Travel Medicine

    Publication date:

    8/2/2013

    Effective date:

    11/30/2008

    BRIEF

    Policy Summary

    The Travel Medicine Policy at Berkeley Lab promotes safe business travel for Laboratory staff by providing medical information, limited medical supplies, and limited immunizations for common travel hazards. More unusual vaccines are provided through referrals to approved travel medicine clinics.

    Who Should Read This Policy

    • All Laboratory employees planning international travel for business purposes
    • Supervisors of Laboratory employees who travel internationally
    • Travel Office staff

    To Read the Full Policy, Go To:

    The POLICY tab on this wiki page

    To Read the ES&H Program Details, Go To:

    http://www.lbl.gov/ehs/pub3000/CH03.html

    Contact Information

    Laboratory Medical Director, Health Services

    or

    Health Services Program Manager

    Title:

    Travel Medicine

    Publication date:

    8/2/2013

    Effective date:

    11/30/2008

    POLICY

    A. Purpose

    The Travel Medicine Policy at Lawrence Berkeley National Laboratory (Berkeley Lab) promotes safe business travel for Laboratory staff.

    B. Persons Affected

    All Laboratory employees and supervisors planning international travel for business purposes

    C. Exceptions

    None

    D. Policy Statement

    Berkeley Lab’s Health Services advises all Laboratory employees anticipating international business travel to:

    1. Review the Centers for Disease Control and Prevention (CDC) Travelers’ Health Web site for guidance on travel vaccinations and notices for relevant destinations.
    2. Contact Health Services for advice on where to obtain needed supplies and/or vaccinations and to schedule an appointment if needed.
      1. Vaccination planning appointments should be six weeks or more before travel.
      2. Berkeley Lab will pay for business-related travel clinic costs with authorization from the traveling employee’s manager.
      3. Berkeley Lab can make recommendations but does not pay for non-business travel medicine costs.
      4. Travelers to a foreign accelerator facility or Antarctica should be aware that medical certifications are sometimes required to work at those facilities. Read the invitation carefully. Berkeley Lab Health Services can assist with this process, but two weeks of lead time are required.

    E. Roles and Responsibilities

    Role

    Responsibility

    Laboratory Medical Director

    • Maintains a list of approved travel clinics
    • Ensures a payment/reimbursement process is in place for a Berkeley Lab employee wishing to use a travel clinic prior to business-related travel

    Laboratory employees planning international travel

    • Review the CDC Travelers' Health Web site
    • Contact Berkeley Lab Health Services to get recommendations for travel clinics and to start the travel clinic and vaccination fee reimbursement process

    F. Definitions/Acronyms

    Term

    Definition

    CDC

    Centers for Disease Control and Prevention

    G. Recordkeeping Requirements

    None

    H. Implementing Documents

    Document number

    Title

    Type

    02.13.002.001

    Health Services

    Procedure

    I. Contact Information

    Laboratory Medical Director, Health Services

    or

    Health Services Program Manager

    J. Revision History

    Date

    Revision

    By whom

    Revision Description

    Section(s) affected

    Change Type

    12/10/2012

    0

    P. Lichty

    Rewrite for RPM (brief)

    All

    Minor

    8/2/2013

    1

    P. Lichty

    Rewrite for RPM (policy)

    All

    Minor

    DOCUMENT INFORMATION

    Title:

    Travel Medicine

    Document number

    02.13.004.000

    Revision number

    1

    Publication date:

    8/2/2013

    Effective date:

    11/30/2008

    Next review date:

    8/2/2016

    Policy Area:

    Health Services Programs

    RPM Section (home)

    ESH

    RPM Section (cross-reference)

    none

    Functional Division

    EHSS

    Prior reference information (optional)

     

    Source Requirements Documents

    10 CFR 851, Appendix A, Worker Safety and Health Program, Functional Areas

    Implementing Documents

    Document number

    Title

    Type

    02.13.002.001

    Health Services

    Program

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