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REQUIREMENTS AND POLICIES MANUAL

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Site Access

    Title:

    Site Access

    Publication date:

    10/20/2016

    Effective date:

    10/20/2016

    BRIEF

    Policy Summary

    This policy defines site access requirements to Berkeley Lab facilities. Site access is a privilege granted in accordance with Berkeley Lab policies and procedures. This privilege may be withdrawn at any time.

    Who Should Read This Policy

    All employees and non-employees who require access to Berkeley Lab facilities

    To Read the Full Policy, Go To:

    The POLICY tab on this wiki page

    Contact Information

    Security Manager
    Protective Services Department

    Title:

    Site Access

    Publication date:

    10/20/2016

    Effective date:

    10/20/2016

    POLICY

    A. Purpose

    This policy defines site access requirements to Lawrence Berkeley National Laboratory (Berkeley Lab) facilities. Site access is a privilege granted in accordance with Laboratory policies and procedures. This privilege may be withdrawn at any time. Access privileges granted to any visitors under this Site Access policy do not confer University of California at Berkeley or Laboratory employee status or any benefits that would come from that status.

    B. Persons Affected

    All employees and non-employees who require access to Berkeley Lab facilities

    C. Exceptions

    None

    D. Policy Statement

    1. General Access Requirements. Berkeley Lab has established the following minimum security requirements for access to Laboratory facilities:
    2. Valid identification consisting of either a Berkeley Lab ID badge; government-issued (i.e., federal or state government-issued) identification compliant with the REAL ID Act of 2005 or official passport; Homeland Security Presidential Directive 12 (HSPD-12) credential for DOE, federal, or contractor employees; or Personal Identity Verification Interoperability (PIV-I) card from other DOE Laboratories
    3. Demonstrated business need with an identified Berkeley Site Office (BSO) or Berkeley Lab host
    4. Berkeley Lab, BSO, and/or DOE approval for all foreign nationals, if applicable
    5. Security Areas. Security areas are established to provide protection for a wide array of safety and security assets/interests under the Laboratory's purview and include buildings, facilities, government property, information, and staff. Access to security areas may be restricted.
      1. General access areas (GAAs) are established to facilitate access by a broad spectrum of personnel, including the public, to a majority of the Berkeley Lab site with minimum security requirements.
      2. Administrative control areas (ACAs) are established when the operations conducted in an area or the presence of security assets/interests (export control; International Traffic in Arms Regulations [ITAR]; sensitive subjects; or anything that would make an asset attractive or targeted for theft, vandalism, or other maleficence) represents a security concern but not at a level that requires establishing a property protection area. This includes the presence of non-publishable information.
      3. Safety control areas (SCAs) are established when there are substantive safety concerns associated with the operations or research conducted in an area (room, multiple rooms, and/or building). The extent of these safety concerns dictates completion of specific safety training prior to authorized unescorted access or implementation for escorted access of defined procedures by trained and authorized personnel.
      4. Property protection areas (PPAs) are established to protect security asset/interests from malevolent acts such as theft, diversion, and radiological sabotage, and adverse conditions such as emergencies caused by acts of nature.
    6. Visitors
      1. Visitors are generally administered through an automated visitor management system. Berkeley Lab departments can sponsor visitors in advance by completing the online Visitor Pass Request form. Access requests for visitors who are foreign nationals are screened in compliance with DOE requirements.
      2. Berkeley Lab implements an unclassified foreign visits and assignments program in compliance with DOE O 142.3A. Foreign national access to DOE sites, programs, information, and technologies will be approved, provided the access is needed to support DOE program objectives and/or U.S. national interests.
      3. Children are not allowed on Laboratory premises except when they are part of a guided tour approved by management or when they are accompanied by an employee or parent. Children must be supervised at all times; they must not be left unattended or allowed to wander.
      4. Service animals, as defined by the Americans with Disabilities Act, may be brought on site by their owners. No other pets are allowed.
    7. Public Events. Visitors to Berkeley Lab who are foreign nationals must go through a DOE-sponsored vetting process. Visitors participating in Berkeley Lab events that meet the DOE definition of a public event are exempt from a screening process. The Berkeley Lab Site Security Plan provides the following criteria —all of which must be met — for determining what can be considered a public event:
      1. The event is held at a Berkeley Lab venue that is accessible to the general public.
      2. The event is available for attendance by members of the general public.
      3. Information provided by Berkeley Lab representatives at the event is not protected by statute, regulation, or DOE policy.
      4. Information provided by Berkeley Lab representatives at the event has been determined to be releasable to the general public by the appropriate reviewers (i.e., security, export control, technology transfer).
    8. Controlled Articles/Prohibited Articles
      1. Controlled articles are items such as portable electronic devices and cellular telephones, both government- and personally owned, that are capable of recording information or transmitting data. Berkeley Lab persons are generally not restricted from bringing controlled articles onto the main site or into off-site facilities but may be restricted from bringing such items into certain areas for safety or security reasons.
      2. Prohibited articles include items such as explosives that are not part of a Berkeley Lab–approved program or process, dangerous weapons, instruments or material likely to produce substantial injury to persons or damage to property, and controlled substances (e.g., illegal drugs and associated paraphernalia but not prescription medicine) unless approved for use as part of a Berkeley Lab–approved program or process, and other items prohibited by law.
    9. Access/Egress Inspections. Personnel (employees, affiliates, contractors, and/or visitors), hand-carried items, vehicles, and/or packages entering or exiting the site are subject to random inspection (location and scope determined by the Officially Designated Security Authority [ODSA]). Inspection, based on probable cause, is conducted to deter and/or detect unauthorized introduction of prohibited articles and removal of U.S. government security assets.
    10. Locks and Keys. Protective Services Lock Shop personnel manage all keys, key blanks, and key-cutting codes. The Berkeley Lab key management system is applied in a graded manner based on the security assets/interests requiring protection, the identified threat, existing barriers, and other protective measures afforded the security assets. Employees may order specific keys via the Berkeley Lab askUS website.
    11. Emergency Access. Emergency vehicles and personnel responding off site to an on-site emergency will be allowed immediate access. Gate security officers will log the responding units into the daily access log. Other traffic will be allowed to access/egress the site during an emergency unless it interferes with the emergency response or traffic changes are directed by the Chief, Protective Services, or the Incident Commander or his/her designee.
    12. Off-Site Facility Access. Access requirements to Berkeley Lab's off-site facilities are generally the same as those for main site access for employees, affiliates, contractors, visitors, vendors, and guests.

    F. Definitions/Acronyms

    Term

    Definition

    Foreign national

    An alien. For the purposes of DOE O 142.3A or its associated Contractor Requirements Document (CRD), a foreign national is a person who was born outside the jurisdiction of the United States, is a citizen of a foreign government, and has not been naturalized under U.S. law.

    Homeland Security Presidential Directive (HSPD-12) credential

    An HSPD-12 credential is an object that authoritatively binds an identity (and optionally, additional attributes) to a token possessed and controlled by an entity.

    Personal Identity Verification Interoperability (PIV-I) card

    A PIV-I card is an identity card that meets the technical standards to work with PIV infrastructure elements such as card readers and is issued in a manner that allows federal relying parties to trust the cards.

    Real ID Act of 2005

    The act is a coordinated effort by the states and the federal government to improve the reliability and accuracy of state-issued identification documents.

    G. Recordkeeping Requirements

    None

    H. Implementing Documents

    • Berkeley Lab Site Security Plan
    • DOE Order 142.3A, Unclassified Foreign Visits and Assignments
    • DOE Order 470.4B, Safeguards and Security Program
    • DOE Order 473.3, Protection Program Operations

    I. Contact Information

    Security Manager
    Protective Services Department

    J. Revision History

    Date

    Revision

    By whom

    Revision Description

    Section(s) affected

    Change Type

    1/2/2012

    0

    Meckel

    Reformat for wiki

    All

    Minor

    10/20/2016

    1

    A. Ward

    Establish Site Access Policy

    All

    Major

    DOCUMENT INFORMATION

    Title:

    Site Access

    Document number

    08.02.001.000

    Revision number

    1

    Publication date:

    10/20/2016

    Effective date:

    10/20/2016

    Next review date:

    10/20/2019

    Policy Area:

    Physical Security

    RPM Section (home)

    Safeguards & Security

    RPM Section (cross-reference)

    Section 1.06

    Functional Division

    Protective Services

    Prior reference information (optional)

     

    Source Requirements Documents

    • DOE P 454.1 Chg. 1, Use of Institutional Controls

    Implementing Documents

    • Berkeley Lab Site Security Plan
    • DOE Order 142.3A, Unclassified Foreign Visits and Assignments
    • DOE Order 470.4B, Safeguards and Security Program
    • DOE Order 473.3, Protection Program Operations

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