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Release of Non-Career Employees

    Title:

    Release of Non-Career Appointment Employees

    Publication date:

    12/23/2013

    Effective date:

    12/23/2013

    BRIEF

    Policy Summary

    Employees serving a probationary period or holding a Visiting Researcher, Limited, Rehired Retiree, Graduate Student Research Assistant (GSRA), or Student Assistant appointment may be released at any time, at the discretion of Berkeley Lab. Employees in Term appointments are automatically terminated as of the last day of their appointment.

    Who Should Read This Policy

    • This policy applies to employees in the following employee classifications: Term, Visiting Researcher, Postdoctoral Fellow, Faculty, Limited, Rehired Retiree, GSRA, and Student Assistant.
    • This policy does not apply to employees in Career appointments
    • This policy applies to non-represented employees. Represented employees should consult their collective bargaining agreement.

    To Read the Full Policy, Go To:

    The POLICY tab on this wiki page

    Contact Information

    For more information, employees may contact their division's Human Resources (HR) Center. Feedback on HR policies or procedures is welcomed. Send comments to hrpolicies@lbl.gov.

    Title:

    Release of Non-Career Appointment Employees

    Publication date:

    12/23/2013

    Effective date:

    12/23/2013

    POLICY

    A. Purpose

    Employees serving a probationary period or holding a Visiting Researcher, Limited, Rehired Retiree, Graduate Student Research Assistant (GSRA), or Student Assistant appointment may be released at any time, at the discretion of Lawrence Berkeley National Laboratory (Berkeley Lab). Employees in Term appointments are automatically terminated as of the last day of their appointment.

    B. Exceptions

    Requests that exceed what is allowed under current policy or that are not expressly addressed by current policy are considered exceptions to policy. Any request for an exception to policy requires, at minimum, approval by the Chief Human Resources and Diversity Officer (CHRO).

    C. Persons Affected

    This policy applies to employees who work in the following employee appointments: Term, Visiting Researcher, Postdoctoral Fellow, Faculty, Limited, Rehired Retiree, GSRA, and Student Assistant.

    D. Policy Statement

    1. Release of Term Appointment Employees
      1. Employees in Term appointments are automatically terminated as of the last day of their appointment unless there is a written notice of extension of the appointment.
      2. Employees in Term appointments may be terminated before the end of their appointment for disciplinary reasons or substandard performance of which the employee has been advised, as provided in the Corrective Action & Discipline policy. The appointment may also be terminated early due to lack of funds, lack of work, or changes in operational/business needs in which case, whenever possible, an employee should be given at least 30 days' advance written notice that his/her appointment will be terminated.
      3. For information regarding scientific Term appointments, see the Scientist & Engineer Appointment policy.
    2. Release of Limited, Rehired Retiree, Graduate Student Research Assistant (GSRA), and Student Assistant Appointment Employees; and Probationary Appointees
      1. General. Employees serving a probationary period or holding limited, rehired retiree, GSRA, or student assistant appointments may be released at any time at the discretion of the Laboratory. The employee shall be notified of the release in writing.
      2. Automatic Termination. An employee holding a limited, rehired retiree, GSRA, or student assistant appointment is automatically terminated as of the last day of the appointment unless there is an earlier separation or formal extension of the appointment in writing.
    3. Release of Postdoctoral Appointment Employees. See Postdoctoral Fellow Appointment policy.

    4. Release of Scientist & Engineer Appointments. See Scientist & Engineer Appointments policy.
    5. Release of UC Faculty. See Faculty Appointments policy.
    6. Release of Upper Laboratory Management. See Upper Laboratory Management Appointments policy.
    7. Release of Visiting Faculty. See Visiting Faculty Appointments policy.
    8. Release of Visiting Researcher. See Visiting Researcher Appointments policy.

    E. Roles and Responsibilities

    Role

    Responsibility

    Managers

    Have the responsibility to adhere to the provisions of this policy

    Employees

    Have the responsibility to adhere to the provisions of this policy

    Chief Human Resources and Diversity Officer (CHRO)

    Has the functional responsibility for this policy and process

    Human Resources Department

    Has the responsibility to advise management and employees on how to comply with this policy

    F. Definitions/Acronyms

    Term

    Definition

    CHRO

    Chief Human Resources and Diversity Officer

     G. Recordkeeping Requirements

    The Human Resources Department is responsible for maintaining all employee records.

    H. Implementing Documents

    Audience

    Document number

    Title

    Type

    All Laboratory Staff

    02.12.001.001

    Exit Checkout Sheet

    Form

    All Laboratory Staff

    02.12.001.002

    Termination Confirmation to Employee and Supervisor from HR

    Form

    All Laboratory Staff

    02.12.001.003

    Termination Process Guide

    Process

    All Laboratory Staff

    N/A

    Retirement Plaques

    Website

    Managers and Supervisors

    02.86.001.001

    Supervisor responsibilities at Berkeley Lab (BLI 0117) (mandatory for new supervisors)

    Training

    For HR Staff

    02.12.001.004

    Emeritus Status Guidelines

    Process

    For HR Staff

    02.12.001.005

    End of Term/Limited Appointment

    Process

    For HR Staff

    02.12.001.010

    Medical Termination Questionnaire

    Form

    For HR Staff

    02.12.001.006

    Notice to Absent Employee/Affiliate

    Form

    I. Contact Information

    For more information, employees may contact their division's Human Resources (HR) Center. Feedback on HR policies or procedures is welcomed. Send comments to hrpolicies@lbl.gov.

    J. Revision History

    Date

    Revision

    By whom

    Revision Description

    Section(s) affected

    Change Type

    1/2/2012

    0

    M. Bello

    Rewrite for wiki (brief)

    All

    Minor

    12/23/2013

    1

    M. Bello

    Reformat into Lab's new policy format.

    All

    Minor

    DOCUMENT INFORMATION

    Title:

    Release of Non-Career Employees

    Document number

    02.12.005.000

    Revision number

    1

    Publication date:

    12/23/2013

    Effective date:

    12/23/2013

    Next review date:

    12/23/2016

    Policy Area:

    Separation from Employment

    RPM Section (home)

    Human Resources

    RPM Section (cross-reference)

    none

    Functional Division

    Human Resources

    Prior reference information (optional)

    RPM Chapter 2.21

    Source Requirements Documents

    Implementing Documents

    Audience

    Document number

    Title

    Type

    All Laboratory Staff

    02.12.001.001

    Exit Checkout Sheet

    Form

    All Laboratory Staff

    02.12.001.002

    Termination Confirmation to Employee and Supervisor from HR

    Form

    All Laboratory Staff

    02.12.001.003

    Termination Process Guide

    Process

    All Laboratory Staff

    N/A

    Retirement Plaques

    Website

    Managers and Supervisors

    02.86.001.002

    Supervisor scenario workshop-HR issues (BL I 0122) (mandatory for new supervisors)

    Training

    For HR Staff

    02.12.001.004

    Emeritus Status Guidelines

    Process

    For HR Staff

    02.12.001.005

    End of Term/Limited Appointment

    Process

    For HR Staff

    02.12.001.010

    Medical Termination Questionnaire

    Form

    For HR Staff

    02.12.001.006

    Notice to Absent Employee/Affiliate

    Form



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