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Pay at Separation

Title:

Pay at Separation

Publication date:

1/2/2012

Effective date:

1/3/2011

BRIEF

Policy Summary

Berkeley Lab provides terminal pay for employees who are separating from Laboratory employment. Terminal pay includes payment for salary and wages for work performed through the effective time and date of termination and payment for vacation credit, if applicable, up to the maximum possible credit for the employee's job classification and length of service.

Who Should Read This Policy

  • This policy applies to all employee classifications: Career, Term, Postdoctoral Fellow, Limited, Visiting Researcher, Faculty, Rehired Retiree, Graduate Student Research Assistant (GSRA), and Student Assistant.
  • This policy applies to nonrepresented employees. Represented employees should consult their collective bargaining agreement (CBA).

To Read the Full Policy, Go To:

The POLICY tab on this wiki page

Contact Information

For more information, contact your division's Human Resources (HR) Center.
Feedback on HR policies or procedures is welcomed. Send comments to HRpolicies@lbl.gov.

Title:

Pay at Separation

Publication date:

1/2/2012

Effective date:

1/3/2011

POLICY

A. Purpose

Lawrence Berkeley National Laboratory (Berkeley Lab) provides terminal pay for employees who are separating from Laboratory employment. Terminal pay includes payment for salary and wages for work performed through the effective time and date of termination and payment for vacation credit, if applicable, up to the maximum possible credit for the employee's job classification and length of service.

B. Persons Affected

  • This policy applies to all employee classifications: Career, Term, Postdoctoral Fellow, Limited, Visiting Researcher, Faculty, Rehired Retiree, Graduate Student Research Assistant (GSRA), and Student Assistant.
  • This policy applies to nonrepresented employees. Represented employees should consult their collective bargaining agreement (CBA).

C. Exceptions

Request for exceptions that exceed what is allowed under current policy or that are not expressly addressed by current policy are considered exceptions to policy. A request for an exception to policy requires, at minimum, Chief Human Resources Officer (CHRO) approval.

D. Policy Statement

  1. Vacation Pay
    1. See Vacation Leave Policy / Payout of Vacation Credit 
    2. See Shift Differentials and Call-in Pay
  2. Sick Leave Accrual/Transfer Sick Leave
    1. Employees are not paid for accrued sick leave on termination from the University of California (UC) system.
    2. See Sick Leave/Transfer and Reinstatement of Sick Leave for information on transfer sick leave to another UC location.

E. Roles and Responsibilities

Role

Responsibility

Chief HR Officer (CHRO)

Has the functional responsibility for this policy

Employees

Have the responsibility to adhere to the provisions of this policy

HR Department

Has the responsibility to advice management and employees on how to comply with this policy

LETS Timekeepers

Has the responsibility to follow procedures in support of this policy

Managers and Supervisors

Have the responsibility to adhere to the provisions of this policy

Payroll

Has the responsibility to develop procedures in support of this policy

Roles, responsibilities, authority, and accountability are documented in applicable procedures listed in Section H below.

F. Definitions/Acronyms

Term

Definition

CBA

Collective bargaining agreement

CHRO

Chief Human Resources Officer

UC

University of California

G. Recordkeeping Requirements

Role

Responsibility

Human Resources Department

Will maintain employment records

Office of the Chief Financial Officer (OCFO) - Payroll

Will maintain records of employee's time and salary and wage payments

H. Implementing Documents

none

I. Contact Information

For more information, contact your division's Human Resources (HR) Center.
Feedback on HR policies or procedures is welcomed. Send comments to HRpolicies@lbl.gov.

J. Revision History

Date

Revision

By whom

Revision Description

Section(s) affected

Change Type

1/2/2012

1

M. Bello

Rewrite for wiki

all

Minor

DOCUMENT INFORMATION

Title:

Pay at Separation

Document number

02.12.003.000

Revision number

1

Publication date:

1/2/2012

Effective date:

1/3/2011

Next review date:

1/3/2014

Policy Area:

Separation

RPM Section (home)

Human Resources

RPM Section (cross-reference)

Section 2.06(C,G,I)

Functional Division

Human Resources

Prior reference information (optional)

RPM Chapter 2.06(C)

Source Requirements Documents

  • California Labor Code Section 201 and 227.3
  • California Labor Code Section 202, (72 hours notice)
  • DOE Contract DE-AC02-05CH11231, Mod No. M046, Sec.J, App. A, Advance Understandings on Human Resources
  • DOE FAR 31.205-6(g), Compensation for Personal Services (Severance)
  • University of California Personnel Policies for Staff Members (PPSM) 60, Layoff and Reduction in Time from Professional and Support Staff Career Positions

Implementing Documents

none

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