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Medical Evaluations, Employment-Related

Title:

Medical Evaluations, Employment-Related

Publication date:

1/2/2011

Effective date:

7/7/2010

BRIEF

Policy Summary

Berkeley Lab offers or requires medical evaluations prior to employment, before certain job transfers, and at the termination of employment.

Who Should Read This Policy

All Laboratory employees and supervisors

To Read the Full Policy, Go To:

The POLICY tab on this wiki page

To Read the EH&S Program Details, Go To:

Contact Information

For assistance with preplacement, job transfer, and termination medical evaluations, contact the:

Site Occupational Medical Director
Peter Lichty, MD, MOH
pdlichty@lbl.gov

or

Health Services Program Manager
Sue Broadway
(510) 486-6266
scbroadway@lbl.gov

Title:

Medical Evaluations, Employment-Related

Publication date:

1/2/2011

Effective date:

7/7/2010

POLICY

A. Purpose

In accordance with Department of Energy (DOE) regulations, Lawrence Berkeley National Laboratory (Berkeley Lab) offers or requires medical evaluations prior to employment, before certain job transfers, and at the termination of employment.

B. Persons Affected

All Berkeley Lab employees and supervisors

C. Exceptions

None

D. Policy Statement

  1. Preplacement Medical Evaluations: After accepting an offer of employment at the Laboratory, new employees are required to undergo a targeted medical evaluation to ascertain their ability to perform the essential duties of their position. These evaluations are tailored to the job demands, as described by the supervisor.
  2. Job-Transfer Medical Evaluations for Jobs with New Physical Demands: Employees transferring to a position with new physical demands must undergo a medical evaluation to determine whether they are capable of meeting the new position's essential duties.
  3. Termination Medical Evaluations (Optional): Employees terminating employment at Berkeley Lab, including through retirement, shall be offered a medical evaluation to determine whether exposures at the Laboratory may have caused adverse health effects.

E. Roles and Responsibilities

Role

Responsibility

Newly Hired Employees

Attend the medical evaluation at the Health Services facility, or make alternate arrangements approved by the Site Occupational Medical Director

Current Employees Seeking Job Transfer to Job with New Physical Demands

Attend the medical evaluation at the Health Services facility, or make alternate arrangements approved by the Site Occupational Medical Director

Retiring and Terminating Employees

Receive the offer of a termination medical evaluation from Health Services and contact Health Services if an evaluation is desired

Supervisors and Work Leads

  • Complete the Job Demands form prior to posting a job requisition
  • Instruct the successful candidate to schedule a medical evaluation
  • Receive and comply with prescribed work restrictions, if any

Human Resources

  • Posts job demands along with job requisitions on the Berkeley Lab Careers site
  • Prepares the job-offer letter describing the condition for successfully passing the medical evaluation
  • Assists the selected candidate in arranging a medical evaluation
  • In a timely manner, provides Health Services the names and contact information of employees subject to medical evaluations, as described above

F. Definitions/Acronyms

Term

Definition

Job-related Medical Evaluation

A medical evaluation tailored to the essential functions of the prospective position. This evaluation may or may not include a health history, physical examination, medical testing, or functional capacity testing, etc.

Preplacement

A time period between the time of accepting a job offer and before placement into a new job

Transfer Medical Evaluations for Jobs with New Physical Demands

Relevant to job transfers, this evaluation trigger occurs when the new job has new or different physical demands from the prior Berkeley Lab position.

G. Recordkeeping Requirements

Health Services maintains:

  • Confidential medical records of evaluated employees
  • Records of permanent work restrictions

H. Implementing Documents

Document Number

Other Reference

Title

Type

02.13.003.001

PUB-3000, Chapter 3, Section 3.6

Preplacement and Job Transfer Examinations

Program

 

PUB-3000, Chapter 3, Section 3.8

Termination Examinations

Program

02.13.002.001

 

Health Services

Program

07.07.004.001

 

Biosafety

Program

07.07.022.001

 

Non-ionizing Radiation

Program

07.07.005.001

 

Chemical Safety Hazards and Controls

Program

07.07.002.001

 

Asbestos Hazards and Controls

Program

07.07.019.001

 

Lead Hazards and Controls

Program

07.07.003.001

 

Beryllium Hazards and Controls

Program

07.07.032.001

 

Respiratory Protection

Program

07.07.013.001

 

Exposure Assessment

Program

07.07.025.001

 

Forklifts and Other Powered Industrial Trucks

Program

07.07.008.001

 

Cranes, Hoisting, and Rigging Safety

Program

I. Contact Information

For assistance with preplacement, job transfer, and termination medical evaluations, contact the:

Site Occupational Medical Director
Peter Lichty, MD, MOH
pdlichty@lbl.gov

or

Health Services Program Manager
Sue Broadway
(510) 486-6266
scbroadway@lbl.gov

J. Revision History

Date

Revision

By whom

Revision Description

Section(s) affected

Change Type

1/2/2012

1

P. Lichty

Rewrite for wiki

all

Minor

DOCUMENT INFORMATION

Title:

Medical Evaluations, Employment-Related

Document number

2.13.003.000

Revision number

1

Publication date:

1/2/2012

Effective date:

2/15/2007

Next review date:

1/2/2013

Policy Area:

Health Services

RPM Section (home)

Human Resources

RPM Section (cross-reference)

none

Functional Division

EH&S

Prior reference information (optional)

PUB-3000, Chapter 3, Sections 3.6 and 3.8

Source Requirements Documents

  • 10 CFR 851, Appendix A, Section 8, (g)(2)(i), Worker Health and Safety Program; Occupational Medicine Section; Worker Health Evaluations

Related Berkeley Lab Policies

  • Health Services Overview, 02.13.002.000
  • Medical Separation Policy, 02.12.002.000
  • Medical Return-to-Work Policy, 02.07.026.000
  • Workers' Compensation Policy, 02.06.008.000

Implementing Documents

Document Number

Other Reference

Title

Type

02.13.003.001

PUB-3000, Chapter 3, Section 3.6

Preplacement and Job Transfer Examinations

Program

 

PUB-3000, Chapter 3, Section 3.8

Termination Examinations

Program

02.13.002.001

 

Health Services

Program

07.07.004.001

 

Biosafety

Program

07.07.022.001

 

Non-ionizing Radiation

Program

07.07.005.001

 

Chemical Safety Hazards and Controls

Program

07.07.002.001

 

Asbestos Hazards and Controls

Program

07.07.019.001

 

Lead Hazards and Controls

Program

07.07.003.001

 

Beryllium Hazards and Controls

Program

07.07.032.001

 

Respiratory Protection

Program

07.07.013.001

 

Exposure Assessment

Program

07.07.025.001

 

Forklifts and Other Powered Industrial Trucks

Program

07.07.008.001

 

Cranes, Hoisting, and Rigging Safety

Program

Other References

  • DOE G 440.1-8, Implementation Guide for Use with 10CFR Part 851, Worker Safety and Health Programs, Section 3.6.8.5.1, Types of Exams

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