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Medical Evaluations, Employment-Related

    Title:

    Medical Evaluations, Employment-Related

    Publication date:

    1/2/2011

    Effective date:

    7/7/2010

    Berkeley Lab offers or requires medical evaluations prior to employment, before certain job transfers, and at the termination of employment.

    All Laboratory employees and supervisors

    The POLICY tab on this wiki page

    For assistance with preplacement, job transfer, and termination medical evaluations, contact the:

    Laboratory Medical Director
    Pedro Estacio, MD
    PLEstacio@lbl.gov

    or

    Health Services Program Manager
    Sue Broadway
    (510) 486-6266
    scbroadway@lbl.gov

    Title:

    Medical Evaluations, Employment-Related

    Publication date:

    1/2/2011

    Effective date:

    7/7/2010

    In accordance with Department of Energy (DOE) regulations, Lawrence Berkeley National Laboratory (Berkeley Lab) offers or requires medical evaluations prior to employment, before certain job transfers, and at the termination of employment.

    All Berkeley Lab employees and supervisors

    None

    1. Preplacement Medical Evaluations: After accepting an offer of employment at the Laboratory, new employees are required to undergo a targeted medical evaluation to ascertain their ability to perform the essential duties of their position. These evaluations are tailored to the job demands, as described by the supervisor.
    2. Job-Transfer Medical Evaluations for Jobs with New Physical Demands: Employees transferring to a position with new physical demands must undergo a medical evaluation to determine whether they are capable of meeting the new position's essential duties.
    3. Termination Medical Evaluations (Optional): Employees terminating employment at Berkeley Lab, including through retirement, shall be offered a medical evaluation to determine whether exposures at the Laboratory may have caused adverse health effects.

    Role

    Responsibility

    Newly Hired Employees

    Attend the medical evaluation at the Health Services facility, or make alternate arrangements approved by the Laboratory Medical Director

    Current Employees Seeking Job Transfer to Job with New Physical Demands

    Attend the medical evaluation at the Health Services facility, or make alternate arrangements approved by the Laboratory Medical Director

    Retiring and Terminating Employees

    Receive the offer of a termination medical evaluation from Health Services and contact Health Services if an evaluation is desired

    Supervisors and Work Leads

    • Complete the Job Demands form prior to posting a job requisition
    • Instruct the successful candidate to schedule a medical evaluation
    • Receive and comply with prescribed work restrictions, if any

    Human Resources

    • Posts job demands along with job requisitions on the Berkeley Lab Careers site
    • Prepares the job-offer letter describing the condition for successfully passing the medical evaluation
    • Assists the selected candidate in arranging a medical evaluation
    • In a timely manner, provides Health Services the names and contact information of employees subject to medical evaluations, as described above

    Term

    Definition

    Job-related Medical Evaluation

    A medical evaluation tailored to the essential functions of the prospective position. This evaluation may or may not include a health history, physical examination, medical testing, or functional capacity testing, etc.

    Preplacement

    A time period between the time of accepting a job offer and before placement into a new job

    Transfer Medical Evaluations for Jobs with New Physical Demands

    Relevant to job transfers, this evaluation trigger occurs when the new job has new or different physical demands from the prior Berkeley Lab position.

    Health Services maintains:

    • Confidential medical records of evaluated employees
    • Records of permanent work restrictions

    Document Number

    Other Reference

    Title

    Type

    02.13.003.001

    PUB-3000, Chapter 3, Section 3.6

    Preplacement and Job Transfer Examinations

    Program

     

    PUB-3000, Chapter 3, Section 3.8

    Termination Examinations

    Program

    02.13.002.001

     

    Health Services

    Program

    07.07.004.001

     

    Biosafety

    Program

    07.07.022.001

     

    Non-ionizing Radiation

    Program

    07.07.005.001

     

    Chemical Safety Hazards and Controls

    Program

    07.07.002.001

     

    Asbestos Hazards and Controls

    Program

    07.07.019.001

     

    Lead Hazards and Controls

    Program

    07.07.003.001

     

    Beryllium Hazards and Controls

    Program

    07.07.032.001

     

    Respiratory Protection

    Program

    07.07.013.001

     

    Exposure Assessment

    Program

    07.07.025.001

     

    Forklifts and Other Powered Industrial Trucks

    Program

    07.07.008.001

     

    Cranes, Hoisting, and Rigging Safety

    Program

    For assistance with preplacement, job transfer, and termination medical evaluations, contact the:

    Laboratory Medical Director
    Pedro Estacio, MD
    PLEstacio@lbl.gov

    or

    Health Services Program Manager
    Sue Broadway
    (510) 486-6266
    scbroadway@lbl.gov

    Date

    Revision

    By whom

    Revision Description

    Section(s) affected

    Change Type

    1/2/2012

    1

    P. Lichty

    Rewrite for wiki

    all

    Minor

    Title:

    Medical Evaluations, Employment-Related

    Document number

    2.13.003.000

    Revision number

    1

    Publication date:

    1/2/2012

    Effective date:

    2/15/2007

    Next review date:

    1/2/2013

    Policy Area:

    Health Services

    RPM Section (home)

    Human Resources

    RPM Section (cross-reference)

    none

    Functional Division

    EH&S

    Prior reference information (optional)

    PUB-3000, Chapter 3, Sections 3.6 and 3.8

    • 10 CFR 851, Appendix A, Section 8, (g)(2)(i), Worker Health and Safety Program; Occupational Medicine Section; Worker Health Evaluations
    • Health Services Overview, 02.13.002.000
    • Medical Separation Policy, 02.12.002.000
    • Medical Return-to-Work Policy, 02.07.026.000
    • Workers' Compensation Policy, 02.06.008.000

    Document Number

    Other Reference

    Title

    Type

    02.13.003.001

    PUB-3000, Chapter 3, Section 3.6

    Preplacement and Job Transfer Examinations

    Program

     

    PUB-3000, Chapter 3, Section 3.8

    Termination Examinations

    Program

    02.13.002.001

     

    Health Services

    Program

    07.07.004.001

     

    Biosafety

    Program

    07.07.022.001

     

    Non-ionizing Radiation

    Program

    07.07.005.001

     

    Chemical Safety Hazards and Controls

    Program

    07.07.002.001

     

    Asbestos Hazards and Controls

    Program

    07.07.019.001

     

    Lead Hazards and Controls

    Program

    07.07.003.001

     

    Beryllium Hazards and Controls

    Program

    07.07.032.001

     

    Respiratory Protection

    Program

    07.07.013.001

     

    Exposure Assessment

    Program

    07.07.025.001

     

    Forklifts and Other Powered Industrial Trucks

    Program

    07.07.008.001

     

    Cranes, Hoisting, and Rigging Safety

    Program

    • DOE G 440.1-8, Implementation Guide for Use with 10CFR Part 851, Worker Safety and Health Programs, Section 3.6.8.5.1, Types of Exams

    • No labels

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