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Continuity of Operations

    Title:

    Continuity of Operations

    Publication date:

    6/17/2013

    Effective date:

    6/17/2013

    BRIEF

    Policy Summary

    Berkeley Lab maintains a Continuity of Operations (COOP) program that is part of a comprehensive emergency management system required under DOE Order 150.1. The program covers the Laboratory's method for continuing operations in the event of an emergency, and is administered through detailed planning to establish progressive operational continuity after an emergency.

    Who Should Read This Policy

    All Berkeley Lab employees, affiliates, and contractors

    To Read the Full Policy, Go To:

    The POLICY tab on this wiki page

    Contact Information

    Continuity of Operations Program Manager, Protective Services

    Chief of Protective Services

    Title:

    Continuity of Operations

    Publication date:

    6/17/2013

    Effective date:

    6/17/2013

    POLICY

    A. Purpose

    Lawrence Berkeley National Laboratory (Berkeley Lab) maintains a Continuity of Operations (COOP) program that is part of a comprehensive emergency management system. The program covers Berkeley Lab's method for continuity of operations in the event of an emergency, and is administered through detailed planning to establish progressive operations continuity after an emergency.

    B. Persons Affected

    All Berkeley Lab employees, affiliates, and contractors

    C. Exceptions

    Not applicable

    D. Policy Statement

    1. Continuity Planning
      1. The Berkeley Lab COOP program focuses on planning for and sustaining Berkeley Lab's research and operations during and after an adverse event. It includes proactive planning and preparation necessary to rapidly resume research and operations following a disruption of any size or type.
      2. Through continuity planning, Berkeley Lab is able to provide guidance to individual divisions and departments in the concepts and process of continuity planning.
      3. Regardless of a particular event, Berkeley Lab's goal is to be adequately prepared to continue research and operations with minimal interruption.
    2. COOP Implementation Plan.The Berkeley Lab COOP program is integrated with the Berkeley Lab Emergency Management program. A Berkeley Lab COOP Implementation Plan has been established to:
      1. Identify Berkeley Lab Mission Essential Functions (MEFs) and Essential Support Activities (ESAs)
      2. Ensure performance of MEFs and ESAs
      3. Plan for infectious disease, epidemic, and pandemic threats
      4. Identify primary and backup COOP coordinators to administer the COOP program and to serve as the COOP point-of-contact
      5. Provide internal procedures for executing MEFs and ESAs that have devolved from DOE Headquarters or field elements, if applicable
      6. Identify and train Continuity Emergency Response Group (CERG) members
      7. Predetermine delegations of authority for policy determinations and decisions that can take effect when normal channels of direction are disrupted
      8. Develop orders of succession to key positions within the organization
      9. Identify and provide alternate operating facilities capable of performing MEFs and ESAs
      10. Provide necessary interoperable communications to perform ESAs
      11. Notify DOE of a continuity event
      12. Identify vital records necessary to perform ESAs and ensure those vital records are available at the alternate operating facility
      13. Define methods and provide capabilities for notification of and communication with employees during a continuity event
      14. Establish a Personnel Accountability Program to use during a continuity event
      15. Train employees to carry out MEFs and ESAs in the event of an emergency
      16. Test and exercise the COOP program to ensure MEFs can be accomplished in a continuity event
      17. Conduct an annual COOP awareness briefing for Berkeley Lab personnel, and ensure briefings include training on COOP alert, notification, and deployment procedures
      18. Adhere to the Berkeley Lab Issues Management Program
      19. Conduct annual self-assessment of COOP plans
    3. Division Requirements
      1. Establish and maintain an effective continuity plan, which includes identifying essential functions and how the division can prepare to maintain or resume those functions during a continuity event, as appropriate.
      2. Use the COOP Implementation Plan as guidance for division documentation of continuity planning, as applicable.
      3. Have representation on the Continuity Advisory Board (CAB), which develops the continuity policy for Berkeley Lab and will be responsible for prioritizing essential functions for the purposes of reconstitution after a continuity event.
      4. Participate in the Continuity Working Group, which executes the policies developed by the CAB.

    E. Roles and Responsibilities

    Role

    Responsibility

    Continuity Emergency Response Group (CERG)

    • Approves leadership
    • Coordinates emergency response activities
    • Performs mission-essential functions and supporting activities and
    • Provides logistics and other support

    Continuity Advisory Board (CAB)

    • Coordinates information and actions in a continuity event
    • Is the DOE Berkeley Site Office's primary information hub and source for situational updates
    • Helps prioritize allocation of resources for continuity planning and preparation as well as recovery during a continuity event

    Continuity Working Group (CWG)

    Component of the CERG responsible for facilitating the execution of policy and decisions made by the CAB

    Laboratory Executive Duty Officer (LEDO)

    • Provides policy direction and authority as required in support of the Berkeley Lab Continuity of Operations program
    • Establishes communication with the Berkeley Lab Emergency Operations Center (EOC)
    • Transmits a formal declaration of continuity to appropriate agencies as needed, which can include DOE, University of California Office of the President, University of California at Berkeley, Alameda County, and the cities of Berkeley and Oakland

    Continuity of Operations Program Manager

    • Manages the Berkeley Lab continuity program
    • Assists individual divisions with their continuity planning

    Employees, affiliates, and contractors

    • Know the processes to be prepared for an emergency
    • Must understand and be ready to take action during an emergency
    • Follow all procedures and instructions post-emergency

    Subject matter experts

    • Provide technical expertise as needed by the Laboratory Director or the Emergency Operations Center (EOC) Director to effectively respond to an emergency

    F. Definitions/Acronyms

    Term

    Definition

    Continuity of Operations Program Implementation Plan

    Ensures that mission-essential functions and activities continue to be performed during continuity events, including localized acts of nature, accidents, and technological or attack-related emergencies. The plan also provides the planning and direction for what needs to be done in a continuity event.

    COOP

    Continuity of Operations

    CRD

    Contractor Requirements Document

    Continuity Event

    An emergency caused by natural disasters, accidents, military or terrorist attacks, technological emergencies, and pandemic/epidemic threats that requires Berkeley Lab to relocate operations, if possible, to an alternate site to ensure continuing operations.

    DOC

    Division/Departmental Operation Center

    EOC

    Emergency Operations Center

    ESA

    Essential Support Activity

    MEF

    Mission Essential Function

    MEPP

    Master Emergency Program Plan

    G. Recordkeeping Requirements

    Record Required

    Group Responsible

    After Action Reports

    Protective Services

    Continuity Readiness Assurance Reports

    Protective Services

    Continuity Assessment Reports

    Protective Services

    Continuity of Operations Implementation Plan

    Protective Services

    Pandemic, Epidemic and Infectious Disease Plan

    Protective Services

    H. Implementing Documents

    Document Number

    Title

    Type

    01.02.004.001

    Continuity of Operations Program

    Program

    01.02.004.002

    Continuity of Operations Plan(s)

    Procedure

    07.06.001.001

    Emergency Management

    Program

    I. Contact Information

    Continuity of Operations Program Manager, Protective Services

    Chief of Protective Services

    J. Revision History

    Date

    Revision

    By whom

    Revision Description

    Section(s) affected

    Change Type

    5/27/2009

    0

     

    RPM html site (pre-wiki version)

    RPM Section 8.02 (pre-wiki version)

     

    6/17/2013

    1

    H. Nelkie

    Revised to conform with DOE O 150.1; formatted for the wiki

    All

    Major

    DOCUMENT INFORMATION

    Title:

    Continuity of Operations

    Document number

    01.02.004.000

    Revision number

    1

    Publication date:

    6/17/2013

    Effective date:

    6/17/2013

    Next review date:

    6/17/2016

    Policy Area:

    Laboratory General Information

    RPM Section (home)

    Laboratory General Policy & Information

    RPM Section (cross-reference)

    Section 8.02

    Functional Division

    EHSS

    Prior reference information (optional)

    RPM Section 8.02, PUB-3000 Chapter 9

    Source Requirements Documents

    • NFPA 1600, Standard on Disaster/ Emergency Management and Business Continuity Programs
    • DOE Order 150.1, Continuity Programs

    Implementing Documents

    Document Number

    Title

    Type

    01.02.004.001

    Continuity of Operations Program

    Program

    01.02.004.002

    Continuity of Operations Plan(s)

    Procedure

    07.06.001.001

    Emergency Management

    Program

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