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REQUIREMENTS AND POLICIES MANUAL

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Contact with State or Federal Officials

    Title:

    Contact with State or Federal Officials

    Publication date:

    10/7/2013

    Effective date:

    7/29/2009

    BRIEF

    Policy Summary

    Employees may not act or give the appearance of acting on behalf of Berkeley Lab or the University of California when communicating with state or federal officials unless they are authorized to do so. When employees give opinions as independent professionals, they must state clearly that they are speaking for themselves and not on behalf of Berkeley Lab or the University.

    Who Should Read This Policy

    This policy applies to all employees, including those who work part-time or have faculty appointments.

    To Read the Full Policy, Go To:

    The POLICY tab on this wiki page

    Contact Information

    Research and Institutional Integrity Office
    RIIO@lbl.gov

    Title:

    Contact with State or Federal Officials

    Publication date:

    10/7/2013

    Effective date:

    7/29/2009

    POLICY

    A. Purpose

    This policy minimizes the appearance of a conflict of interest by prohibiting employees from acting or giving the appearance of acting on behalf of Lawrence Berkeley National Laboratory (Berkeley Lab) or the University of California when communicating with state or federal officials without authorization.

    B. Persons Affected

    This policy applies to all employees.

    C. Exceptions

    Not applicable

    D. Policy Statement

    1. Employees may not act or give the appearance of acting on behalf of Berkeley Lab or the University of California when communicating with state or federal officials unless they are authorized to do so. To act or give the appearance of acting on behalf of Berkeley Lab or the University in such instances without authorization may be construed as a conflict of interest.
    2. When corresponding with state and federal officials, a writer may use Berkeley Lab letterhead only when authorized to represent Berkeley Lab or the University. Letters expressing personal views must be written on personal stationery. If Berkeley Lab letterhead is used for corresponding with principal state and federal officials, including executive branch appointees, members of Congress, the state legislature, and their staffs, copies of the correspondence must be sent to the appropriate division director and to the Head of the Public Affairs Department.
    3. When employees give opinions as independent professionals, they must state clearly that they are speaking for themselves and not on behalf of Berkeley Lab or the University of California.

    E. Roles and Responsibilities

    Managers, supervisors, and employees have the responsibility to adhere to the provisions of this policy.

    F. Definitions/Acronyms

    None

    G. Recordkeeping Requirements

    None

    H. Implementing Documents

    None

    I. Contact Information

    Research and Institutional Integrity Office
    RIIO@lbl.gov

    J. Revision History

    Date

    Revision

    By whom

    Revision Description

    Section(s) affected

    Change Type

    10/7/2013

    1.1

    M. Stoufer

    Reviewed 10/3/13, no changes

    Next Review date

    Minor

    6/11/2012

    1

    M. Stoufer

    Re-write for wiki (policy)

    All

    Minor

    1/2/2012

    0

    M. Stoufer

    Re-write for wiki (brief)

    All

    Minor

    DOCUMENT INFORMATION

    Title:

    Contact with State and Federal Officials

    Document number

    05.07.003.000

    Revision number

    1.1

    Publication date:

    10/7/2013

    Effective date:

    7/29/2009

    Next review date:

    10/7/2016

    Policy Area:

    Conflict of Interest – General

    RPM Section (home)

    Conflict of Interest

    RPM Section (cross-reference)

    None

    Functional Division

    Operations

    Prior reference information (optional)

    RPM Section 10.13

    Source Requirements Documents

    • University of California Policy on Relations of University Staff Members with State and Federal Officials
    • Contract 31, Clause I.8 FAR52.203-12, Limitations on Payments to Influence Certain Federal Transactions

    Implementing Documents

    None

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