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Business Cards Policy

    Title:

    Business Cards Policy

    Publication date:

    8/26/2017

    Effective date:

    7/7/2011

    BRIEF

    Policy Summary

    This policy describes the conditions for obtaining Berkeley Lab business cards.

    Who Should Read This Policy

    Persons who want Berkeley Lab business cards

    To Read the Full Policy, Go To:

    The POLICY tab of this wiki page

    Contact Information

    Information Technology Division
    Creative Services

    Title:

    Business Cards Policy

    Publication date:

    8/26/2017

    Effective date:

    7/7/2011

    POLICY

    A. Purpose

    This policy describes the conditions for obtaining business cards from Lawrence Berkeley National Laboratory (Berkeley Lab, LBNL).

    B. Persons Affected

    Persons who want Berkeley Lab business cards

    C. Exceptions

    None

    D. Policy Statement

    1. The following requirements must be met to obtain Berkeley Lab business cards:
      1. Business cards may be provided to an employee (1) whose job requires regular interaction with representatives of federal agencies; other contractors; state, local, or foreign governments; private industry; or the general public; and (2) for whom a business card would facilitate prompt and efficient communication with such individuals and entities as a representative of Berkeley Lab for the Department of Energy (DOE).
      2. Under the terms and conditions of the DOE/LBNL Contract, discretion must be used in determining whether business cards will serve a suitable mission-related use.
      3. Business cards must be approved by a division director or designee in order to:
        1. Comply with the California Education Code and Berkeley Laboratory's Ethics and Conduct Policy by (1) avoiding possible misrepresentation of the University of California or the Laboratory and (2) preventing use of the University's name without permission from the Laboratory Director or designee.
        2. Ensure the number of cards is kept to a reasonable amount, based on cost and percentage of use. Cards must include the following statement on the face: "Operated for the U.S. Department of Energy." Expense for cards meeting these conditions is paid by the individual's department or division.
      4. Creative Services provides graphic services for appropriate placement of logo and text, and coordinates the printing of cards created at a division's expense. Those wishing to pay for their own business cards may receive the camera-ready artwork to arrange for their own printing services.
    2. Printing by Off-Site Printers: Regulations of the U.S. Congress Joint Committee on Printing prohibit the printing of business cards at government expense unless the conditions outlined in condition 1(a) above are met. Printing of business cards not meeting these conditions, by off-site printers not coordinated through the Government Publishing Officer in Creative Services, must be paid for directly by the employee. Purchase cards may not be used to pay for printing.
    3. Requests for Authorization of Business Cards: Employees may request authorization of business cards from the relevant division director or designee by completing either an online Business Card Request form, or a printout of the form available here.
      1. Procedure for submitting the online form:
        1. Go to the online Business Card Request form. Complete the form by filling in the required fields under Requester Info, choosing the card style, filling in the Personal Info fields, and submitting the form.
        2. Once the order form has been submitted online, an e-mail will be sent to the division director or designee to approve the business-card request, and to ensure compliance with the California Education Code. To avoid possible misrepresentation of the University or the Laboratory, this code prohibits use of the University's name without permission from the Laboratory Director or designee.
      2. Procedure for submitting a printout of the downloadable form:
        1. Go here to download the form. Print out the form, and fill in the information requested on both pages of the form.
        2. Send the completed form to the appropriate division director or designee for his or her signature authorization.
        3. Mail the signed form to Creative Services, Mail Stop 46R0125. The form may also be faxed to ext. 5333, or e-mailed to bizcards@lbl.gov.

    E. Roles and Responsibilities

    • Persons who wish to obtain Berkeley Lab business cards and persons who approve the use of Berkeley Lab business cards must adhere to the provisions of this policy.
    • Creative Services must coordinate procurement of Berkeley Lab business cards, as long as condition 1(a) above is met.

    F. Definitions/Acronyms

    None

    G. Recordkeeping Requirements

    None

    H. Implementing Documents

    Document Number

    Title

    Type

     

    Business Card Request Form

    Form

     

     

     

     

     

     

    I. Contact Information

    Information Technology Division
    Creative Services  

    J. Revision History

    Date

    Revision

    By whom

    Revision Description

    Section(s) affected

    Change Type

    1/2/2012

    1

    J. Weiner

    Rewrite for wiki

    All

    Minor

    7/25/2014

    1.1

    C. Youngquist

    Reviewed 7/24/14.

    Next review date

    Minor

    1/15/2015

    1.2

    C. Youngquist

    "Government Printing Officer" changed to "Government Publishing Officer"

    D

    Editorial

    6/29/2016 1.3 J. Weiner Periodic review All Minor
    8/26/2017 1.4 J. Weiner Changed policy owner to Information Technology/Creative Services All Editorial

    DOCUMENT INFORMATION

    Title:

    Business Cards Policy

    Document number

    10.07.007.000

    Revision number

    1.4

    Publication date:

    8/26/2017

    Effective date:

    7/7/2011

    Next review date:

    6/29/2019

    Policy Area:

    Public Information and External Relations

    RPM Section (home)

    Information Management

    RPM Section (cross-reference)

    Section 1.21(C)

    Functional Division

    Information Technology/Creative Services

    Prior reference information (optional)

    RPM Section 1.21(C)

    Source Requirements Documents

    Implementing Documents

    Document number

    Title

    Type

     

    Business Card Request Form

    Form

     

     

     

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