POLICY

A. Purpose

This policy defines the development and responsibilities of BET leads and member to support the effective implementation of protective actions for Lawrence Berkeley National Laboratory (Berkeley Lab).

B. Persons Affected

This policy applies to all employees who work in Berkeley Lab buildings. In particular, this policy affects:

• Division directors and designees who are responsible for identifying and appointing BET leads and members.
• Employees who have been identified by division directors or designees as BET leads and members.

C. Exceptions

BETs are assigned for DOE-owned and -operated facilities used for Berkeley Lab operations and activities except for University of California campus facilities.

D. Policy Statement

Berkeley Lab must implement an Emergency Management Program that identifies hazards associated with the Laboratory and predetermines protective actions for prompt and effective implementation to minimize the consequences of emergency and to protect the health and safety of the workers and public as set forth in U.S. Department of Energy (DOE) Contract No. DE-AC02-05CH11231 and any Berkeley Lab-generated requirements and policies.

The BET program is an integral part of the Laboratory's Emergency Response Organization (ERO) and supports Laboratory emergency preparedness and protective action implementation in accordance with DOE Order 151.1C, Comprehensive Emergency Management System. The Protective Services Department (PSD) is responsible for overseeing the program and supporting the identification, training, and support for BET leads and members.

• BET leads support building safety efforts during an emergency by coordinating the actions of the Building Emergency Team and facilitating communication with PSD or the Emergency Management Team (EMT). BET leads are primarily responsible for coordinating the implementation of protective actions for building personnel via various plans (i.e., building emergency plan, Protective Action Plan, Emergency Management Plan), directing BET members, and supporting communications with the EMT.
• BET members support building emergency efforts by conducting various emergency preparedness efforts and coordinating building emergency protective actions such as evacuation and sheltering-in-place. BET members assist with the implementation of protective actions and EMT communications, and supporting the BET lead.

Division directors manage operations in their assigned space. All divisions occupying a building will identify and appoint individuals to serve on a building's BET. At a minimum, division directors or their designees will identify and appoint one dedicated BET lead and a number of BET members sufficient to provide adequate building coverage for timely response to an emergency. Determination of BET size should take into consideration building occupancy, building geography/size, and hours of operation.

1. BET Selection. BETs are an integral part of the Emergency Management System and identified through their division to conduct the following activities.

1. 1. BET leads are authorized to:
      1. Conduct building emergency preparedness
      2. Coordinate protective actions and protective measures (i.e., personnel accountability)
      3. Oversee and coordinate the activities of the BET
      4. Implement and update building emergency plans
      5. Coordinate building-level emergency drills
      6. Participate in radio and Public Address (PA) checks
      7. Conduct emergency-equipment maintenance
      8. Serve as an emergency preparedness point-of-contact
      9. Coordinate the implementation of building emergency plans and protective actions such as evacuation, sheltering-in-place, and lockdown
      10. Facilitate protective measures, such as personnel accountability
   2. BET members are authorized to:
      1. Support the BET
      2. Participate in emergency drills
      3. Assist the BET lead with equipment maintenance as requested
      4. Serve as an emergency preparedness point-of-contact
      5. Assist with and coordinate the implementation of building emergency plans and protective actions such as evacuation, sheltering-in-place, and lockdown
      6. Assist with protective measures, such as personnel accountability
2. Training
   1. BET leads and members are responsible for completing and maintaining training listed in the BET lead and member position description, in addition to participating in drills and exercises.
   2. PSD is responsible for reviewing, updating, and maintaining BET training as needed.
3. Recognition. Safety initiatives are included in annual performance evaluations. Although specific activities are related to the BET position descriptions, BET participation should be considered for performance evaluations as a value-added activity promoting life safety and health initiatives.
4. Funding and Institutional Support. BET leads and members are staff employees operating within the division organization that are identified to support life safety and protective action implementation. The appointing division will fund BET efforts and ensure that adequate time is allowed for the designated BET activities and responsibilities. PSD provides training and funding for equipment/supplies to support BET lead and member functions.

E. Roles and Responsibilities

F. Definitions/Acronyms

G. Recordkeeping Requirements

PSD maintains records based on applicable Laboratory policies and procedures.

H. Implementing Documents

I. Contact Information

For information regarding this policy, contact the Protective Services Department, Emergency Management, or send comments or questions to emergency management@lbl.gov.

J. Revision History

DOCUMENT INFORMATION

Source Requirements Documents

• DOE Order 151.1C, Comprehensive Emergency Management System
• Contract 31, Section I.76 (DEAR 970.5203-1), Management Controls
• 10 CFR 851, Worker Safety and Health
• PUB-3000, Berkeley Lab ES&H Manual
• EM-PLAN-001, Emergency Management Plan (was PUB-533)

Implementing Documents