Role

Responsibility

Chief Human Resources Officer (CHRO)

Has the functional responsibility for this policy.

Employees

Must adhere to the provisions of this policy, including requesting bereavement leave in advance of the event, when foreseeable.

HR Division

Must advise management and employees on how to comply with this policy.

LETS Timekeepers

Must follow procedures in support of this policy.

Manager and Supervisor

Must adhere to the provisions of this policy, including approving requests for this type of leave in accordance with policy.

Payroll

Must develop procedures in support of this policy.

Term

Definition

Domestic Partner

The individual designated as an employee's domestic partner under one of the following methods:

• Registration of the partnership with the state of California.
• Establishment of a same-sex legal union, other than marriage, formed in another jurisdiction that is substantially equivalent to a state of California-registered domestic partnership.
• Filing of a Declaration of Domestic Partnership form with the University of California.

If an individual has not been designated as an employee's domestic partner by any of the above methods, the following criteria are applicable in defining domestic partner:

• The individual is the employee's sole domestic partner in a long-term, committed relationship with the intention to remain so indefinitely; and
• Neither individual is legally married to someone else or a partner in another domestic partnership; and
• The individuals are not related by blood to a degree of closeness that would prohibit legal marriage in the state of California; and
• Each individual is 18 years of age or older and capable of consenting to the relationship; and
• The individuals share a common residence and are financially interdependent.

Except for purposes of Family and Medical Leave, an employee's spouse, domestic partner, children (including children of the employee's domestic partner), parents, siblings, grandparents, and grandchildren. Step-relatives, in-laws, and relatives by adoption are included on the same basis as the above-listed blood relatives. If an employee was raised by persons other than their biological parents, these individuals also are included in this category. Likewise, if an employee is raising a child who is not their biological child, that child is included in this category.

Role

Responsibility

Office of the Chief Financial Officer (OCFO)

Must maintain a complete and accurate record of sick leave accrued and used by eligible employees, including each employee's current available sick leave balance and accrual rate. Maintains a complete and accurate record of bereavement-leave usage by eligible employees.
Non-exempt employees. Berkeley Lab will record Bereavement Leave used by non-exempt employees to the nearest quarter hour.
Exempt employees. Berkeley Lab will record Bereavement Leave used by employees in half-day increments or in increments of not less than that portion of the day during which an employee on less than full-time pay status is normally scheduled to work.

Date

Revision

By whom

Revision Description

Section(s) affected

Change Type

2/7/2012

1

M. Bello

Reformatted for wiki-RPM. Revised policy: bereavement leave may be paid or unpaid and is available to all employees, increased usage of bereavement leave from 5 to up to 10 days for each family member.

All

Major + 30 Days

3/12/2020

1.1

W. Crosson

Updated links to LBNL and UC policies. Updated to clarify eligible employee classifications.

All

Editorial

4/2/2021

2

W. Crosson

• Revised to align with UC policy, including removal of section on submittal of evidence for bereavement leave
• Removed text related to the Sick Leave policy and added link instead
• Removed definition for Child and added definition for Family Member
• Removed outdated documents in Implementing Documents section

All

Minor