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- Advantages: Google Docs is unique among the collaboration software applications available at LBNL in that it integrates software for word processing, spreadsheets and presentations; consequently, users need not rely on Microsoft Office (although they can easily upload Office documents to and from Google Docs). Google Sites is the easiest way for Lab users to create a website and invite others to collaborate; for a list of features on Google Sites, visit the Google Sites FAQ. Other features include:
- Simultaneous editing
- Instant messaging
- It is easy to invite users outside the Lab to collaborate in Google Docs.
- Disadvantages: Compared to the other collaborative software applications, Google Docs lacks a number of useful features:
- No support for Office 2007 documents; docx files must be converted to Office 2003 format
- No way to upload folders, so each file must be individually uploaded
- No way to assign permissions to a folder
- No mechanism to manage work flow
- Limited granularity of permissions
- Data is stored on the company's servers rather than Lab servers, so it is inappropriate for confidential information.