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When an account is deleted, all email and calendar entries are also deleted.  For Google Drive contents, the IT division can transfer the contents to another LBL account (or default to an IT catch-all account) to preserve shared access.

 

Google now has a "Takeout" Service that allows users to get copies of their data (including gmail and calendar). Go to https://www.google.com/settings/takeout

Email

Forwarding (after you leave the lab)

Send an email to help@lbl.gov  and request forwarding to another email address (that you own) for up to a year, specifying the start date.  The data  persists beyond the time when we delete your email account.  (Gmail does have a self help forwarding option but this will end when the account is deleted - shortly after you leave the lab).

Note: we can not forward your mail to someone else at the lab.

Vacation Message

Your Google account will be suspended when you leave, but people who email you may not realize you no longer work at the lab. 

Any vacation message you might have set up in Gmail will not be effective (your email account will no longer be active).  However, we can provide an out-of-office response that is independent of Gmail when you leave.  Give us the text you want to use via a help desk ticket. (or email help@lbl.gov)

Sending (actually bulk  forwarding) email to another user or email account

To access the Email Forwarding Tool, click here and our FAQ is here

 

Moving all your email to a different system or account

Consider moving email that you want to a local mail client (like Thunderbird) and  saving the files locally.  Import them to a similar client on a different computer.

Thunderbird configuration:
https://commons.lbl.gov/display/google/Thunderbird+configuration+for+Gmail  

Apple Mail Configuration:
https://commons.lbl.gov/display/google/Apple+Mail+configuration+for+Gmail

Use the features within Gmail to "liberate your data"
http://www.dataliberation.org/google/gmail

Other Google Content (Calendar, Docs, Sites)

One option to consider
http://www.screencast.com/users/BerkeleyLab/folders/Camtasia/media/7f0e7034-ce56-4578-af8a-557e0f53d5be

If all your documents in Google Drive should be transferred to a single individual, contact the Help Desk  (x4357) or go to help.lbl.gov and create a ticket. The Google team can complete this after your departure.

Smartsheet

The steps to transfer a smartsheet ownership is here 

 

Google TakeOut

Google TakeOut allows you to export all your Google account applications such as Drive, GCal, Gmail, etc.   Exports will be available to build your new Google account!  Go here to learn more.

 

Google Sheets and Docs Add-ons

Don't forget your Add-ons!   You may have acquired several add-ons in your Google Sheets and Docs.   Take a look in any of your Sheets and Slides menu bar to make note of:

  

FAQ

  1. What is the difference between forwarding email via settings in GMail and having the Help Desk do it?

    Email forwarding that is set up by the IT Division intercepts email before it goes to your Google Account and forwards  without requiring the lab to keep your Gmail account open.  The self help approach within Gmail is only helpful while you have an active account at the lab and prefer to have your email delivered to an account you use more often. 
     
  2. When I leave, what happens to my Google account?  Will I be able to login?  Does the Lab just offer email forwarding and other tools?

    When an employee terminates from the Lab, access to all LBL accounts is disabled. Email forwarding is the only thing we can offer.


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