Research Management Tools

Purpose

The Lab, divisions, groups, and even individuals often have a need to track their scholarly output for various reporting and and analysis purposes. For example, your grantors or funding offices may want to know what publications they have funded and where they have been cited. Or, you might want to know how your group's output stacks up to similar groups at other institutions. Furthermore, the Lab also has an obligation under our Open Access policy to track all of our scholarly output and make it publicly accessible. Answering these questions and meeting our obligations fall under what we can call "research management."

 


Resources

As of January 2017, Berkeley Lab has four main tools at your disposal to help you pursue such analysis:

Track LBL PublicationsAnalyze Publication MetricsFind Funding OpportunitiesCreate Public Profiles
The new publications.lbl.gov, the official system of record for all Berkeley Lab publications.

SciVal, a tool from Elsevier which uses their Scopus database

Incites, a tool from Thomson-Reuters that uses their Web of Science database

Pivot, a tool from COS, which helps researchers find funding opportunities.The new Profiles.lbl.gov
Launching FY17Q2Available NowAvailable NowComing later in FY17

Each of these tools has different strengths and weaknesses, and you may want to mix and match them to achieve your analytical needs.


publications.lbl.gov

publications.lbl.gov, based on Symplectic Elements is LBL's official repository for all its own research output. From October 2016 forward, this database should contains metadata and an open-access copy of all Lab-funded work.

Elements makes this reasonably easy for researchers because it finds published work on its own and sends email to the author asking them to claim it. Because of Berkeley Lab's open access policy, all work in Elements should include an open access version of the actual paper. The claiming process is usually very simple: claim, upload the paper, and associate the work with the appropriate funding office. Some work, like Lab Reports, or other self-published items should be added manually.

Elements has a simple interface for querying publications by author, keyword, etc. More complex reports, based on organizational hierarchy and other fields are also possible, but only with the help of an administrator. Please contact publications@lbl.gov for getting help with your reporting/extract needs.

The publications.lbl.gov database does not generally contain publications from other institutions, and so is of limited use for comparative purposes.

Accessing Elements

This page on publications management contains the basic information for accessing Elements at LBL. You can access the site from anywhere, and you will use your LBL credentials to log in to the system.


SciVal

SciVal, a tool from Elsevier, is based on their Scopus databse. Scopus tracks thousands of journals, books, and conference proceedings. SciVal provides a simple interface for searching Scopus, and filtering the results by Berkeley Lab (or another organization), author, subject matter, etc. It also presents a range of standard and proprietary citation metrics. SciVal has four main modules: Overview, benchmarking, collaboration, and trends. Each of these provide various charts and graphs that are suitable for insertion in presentation. For some example, check out this presentation from 2016 Labtech. 

The strengths of SciVal are its polished output, strong tools for benchmarking, and interesting tools for finding and mapping collaborations.

A limitation of SciVal is that many Lab publications are not present in the underlying Scopus database. Scopus is strongest in biomedical research, but also includes engineering and natural sciences. Because that database is bundled with the product, and we do not maintain it, there is not much we can do about that other than contact Elsevier when a publication is missing that we believe should be present.

Accessing SciVal

You can access SciVal only from an LBL IP address. That means that if you are not on campus, use VPN or the proxy server. You will have to create credentials (use your Lab email address), but otherwise access should be straightforward.

 


InCites

Incites, the tool from Thomson-Reuters, is based on Web of Science. It has much of the same functionality as SciVal, albeit, a bit less polished. The underlying Web of Science database is strongest in natural sciences and engineering. 

Accessing InCites

You can access InCites only from an LBL IP address. That means that if you are not on campus, use VPN or the proxy server. You will have to create credentials (use your Lab email address).

 


 

Getting metrics about an arbitrary group of publications

The easiest way to compile metrics on an arbitrary list of publications is to:

  1. compile the list using whatever tool is most convenient. For LBL Publications, that probably means starting form our publications system and exporting the list, including their DOIs
  2. Filtering everything but the DOIs from the list. That is, create a text file consisting only of DOIs.
  3. Import the list of DOIs into the analysis tool of your choice (SciVal or InCites)
  4. generate analytics as you require

When you execute such an import, you may find that many of the DOIs in your list are not found by SciVal or Incites. That is, you might have a list of 600 DOIs, but the tool reports a smaller number of publications in the group after the import. This is because some of the DOIs were not present in the tool's database. These incomplete databases are a limitation of these tools, and it varies by subject matter. We definitely recommend you try both SciVal and InCites to see which one works better for your subject matter.

If you need help with this process, a librarian can assist you.

 

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