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Benefits

Health & Welfare, Retirement, and Work Life Benefits Programs

    About Your Health and Welfare Benefit Plans

    As a Berkeley Lab employee or Postdoc, you have a choice of benefit plans for you and your eligible family members during your employment. Here you’ll find information about the plans, your costs, enrolling and de-enrolling, links to carriers’ websites, and more.

     

    New tools help you choose and use benefits wisely

    A series of short, educational videos to help employees and their families understand their benefits and use them wisely. Available online and via mobile devices, the videos address some of the complexities of using health insurance and answer basic questions such as what's the difference between an HMO and a PPO, how the plans work, what's covered—and not covered—by the plans, etc. Take time to visit the UC Benefits website http://ucnet.universityofcalifornia.edu/news/2014/10/new-videos-help-explain-uc-benefits.html  to view the videos.


    CONTACTS

    If you are an active employee or a Postdoc with inquiries regarding:

    • Claims, COBRA, death reporting, eligibility, enrollment, FSAs, inter-campus transfers, leave of absences, life events, Medicare eligibility and enrollment, personal data changes, premium costs, special enrollment requests, termination

    Lab’s Benefits Office

    Phone (510) 486-6403
    Fax (510) 486-6009
    Email benefits@lbl.gov
    Mail Stop 90P-0101
    Building 90P Trailer
    Website:  https://hris.lbl.gov/self_service/login/

    UC Benefits Website, UCNet

    • Family Member Eligibility Verification

    Secova at (877) 632-8126

    • Postdoc Benefits

    Lab’s Benefits Office

    Phone (510) 486-6403
    Fax (510) 486-6009
    Email benefits@lbl.gov
    Mail Stop 90P-0101
    Building 90P Trailer
    Website:  https://hris.lbl.gov/self_service/login/

    Garnett-Powers & Associates

    Phone (800) 261-7109
    Email PBP@Garnett-Powers.com
    Website:  http://www.garnett-powers.com/postdoc/lbl

    If you are a retiree, terminated employee, or an active employee with inquiries regarding:

    • Retirement Health & Welfare Benefit Plans and Services

    Retirement Administration Service Center (RASC)

    Phone (800) 888-8267 in U.S.
    Phone (510) 987-0200 from outside the U.S.
    Fax (800) 792-5178
    Website:  http://ucnet.universityofcalifornia.edu/contacts/rasc.html

    ELIGIBILITY
    Most employees are eligible for benefits, but your benefits package depends on the length of your appointment, how many hours you work, and your appointment type.

    Benefits Eligibility for Employees
    Benefits Orientation / The Benefits of Belonging (video)

    ENROLLMENT
    You can enroll yourself and your family members in benefit plans at different times during your career. Here's a quick rundown of your options.

    If you are a new employee
    If you have a newly eligibly family member
    If you are a current employee and become eligible
    If you lose other group insurance
    During Open Enrollment
     

    Period of Initial Eligibility (PIE)

    If you are newly hired, you have a period of initial eligibility (PIE) during which you may enroll yourself and your eligible family members. Your PIE starts on the first day of eligibility (for example, the day you begin work in a position that makes you eligible for benefits). The PIE ends 31 days later, or, if the 31st day falls on a weekend, the next work day. 

     Medical Cards

    Medical cards should arrive within 6 - 8 weeks after the employee enrolls into their Medical plan.  Medical cards are mailed to the employee's home address by the Medical insurance plan.


    If you are a Berkeley Lab (LBNL) Postdoc:
    These two administrators provide the health and welfare benefit plans for the Berkeley Lab Postdocs:

    Berkeley Lab Postdoc Benefits Enrollment Instructions  (PDF)
    Berkeley Lab Postdoc Benefits Plan Summary (PDF)
     

    New tools help you choose and use benefits wisely

    A series of short, educational videos to help employees and their families understand their benefits and use them wisely. Available online and via mobile devices, the videos address some of the complexities of using health insurance and answer basic questions such as what's the difference between an HMO and a PPO, how the plans work, what's covered—and not covered—by the plans, etc. Take time to visit the UC Benefits website http://ucnet.universityofcalifornia.edu/news/2014/10/new-videos-help-explain-uc-benefits.html  to view the videos.


    How to enroll

    • If you have a Social Security Number:
    • Go to the AYSO (At Your Service Online) https://atyourserviceonline.ucop.edu/ayso/ 
      • Click on "New user and do not have a password?" and follow the prompts to create your own UC benefits account (enter your Social Security Number and Date of Birth when prompted to do so).
         
    • If you do not have a Social Security Number or if you are a transferring employee to the Lab from another UC campus:


    *Important Note:
    Do not submit your completed UPAY 850 Form by e-mail.
    You can submit your completed benefit forms in person, by hard-copy mail (U.S. mail or inter-office), or by fax to the Lab's Benefits Office. The Lab's Benefits Office will no longer accept e-mailed documents—these e-mailed documents will be deleted immediately from our in-box records upon receipt. Any texts/messages that have been sent included with the documents, once deleted, will also be deleted. The Lab's Benefits Office will not be responsible for any missed actions due to the deletion of benefit forms sent by e-mail.

    BENEFIT CHANGES
    When you need to use your benefits, make sure you know what steps to take and when to take them. Here are some "roadmaps" for using your benefits when you have a major life change.

    If you are:

    A new employee
    A transferring employee to the Lab from another UC campus location
    Adding a family member
    Establishing a domestic partnership
    Getting married
    Having a baby
    Leaving employment
    Preparing for retirement
    Taking a leave of absence (please read also the following important information regarding the continuation of your benefits coverage while you are on a leave of absence, as a Lab employee)

    As a Lab employee, there are specific actions that you must take, whether or not you wish to continue your benefits coverage when you are on a leave of absence.

    For example, if you wish to continue your benefits coverage, you must submit your first month's premium payment, and the following months' premium payments, in the exact payment amounts and within a timely manner, to the Lab's Benefits Office; late payments and/or incorrect amounts may result in the termination of your benefits coverage.


    In person: Building 90P Trailer, Room 129
    By mail: One Cyclotron Road
                  MS 90P-0101, Berkeley, CA 94720
    By fax: (510) 486-6009

    It is very important that you know the specific details of your premium payment schedule(s) and amount(s).  To obtain this information, you will need to contact the Lab’s Benefits Office:

    Phone:  (510) 486-6403
    Fax:  (510) 486-6009
    Email:  benefits@lbl.gov
    Mailstop:  MS 90P-0101
    Location:  Building 90P Trailer, Room 129
     

    You should discuss with your supervisor/manager about your request for a leave and also review the leave information if you are unsure of what type of leave to take.


    RETIREMENT BENEFITS

    UC offers comprehensive retirement benefits to help you build a financially secure future.  These benefits include:  the UC Retirement Plan (UCRP), which is a traditional pension plan, voluntary savings plans with pre-tax and after-tax contributions and investments you control, and retiree health benefits.  In combination with Social Security and Medicare, UC’s benefits help you to have financial security when you retire.


    UC Retirement Plan (UCRP)


    Retiree Health & Welfare Benefits
    Fact Sheet: UC Retiree Health Eligibility Rules (Revised 05.20.14)
    Complete Guide to Your Retirement Benefits
    Election Handbook
    Retirement Handbook
    Survivor and Beneficiary Handbook


    PREPARING FOR RETIREMENT

           Preparing for Retirement
           Retirement Estimator

      • Sign in to your At Your Service Online (AYSO) account
      • Under Retirement & Savings, go to Retirement Estimator


    RETIREMENT SAVINGS PROGRAMS

    Voluntary Savings Plans
    Tax-Deferred 403(b) Plan
    457(b) Deferred Compensation Plan
    Defined Contribution Plan
    UC Focus on Your Future
    Fidelity Retirement Services


    CONTACTS & RESOURCES

    CA Public Employees' Retirement System

    Phone (888) 225-7377
    Website: calpers.ca.gov

    Ex-Ls (Berkeley Lab's retiree organization)

    Mailing address
    1925 Walnut Street #155
    Berkeley, CA 94720

    Fidelity Retirement Savings Program Account

    Phone (866) 682-7787

     Medicare

    Phone (800) MEDICARE
    Website: http://www.medicare.gov

    Secova - Family Member Eligibility Verification

    Phone (877) 632-8126

    Social Security Administration

    Phone (800) 772-1213
    Website: http://www.ssa.gov

    UC Berkeley Retirement Center

    Phone (510) 642-5461
    Email ucbrc@berkeley.edu

    UC Retirement Administration Service Center (RASC)

    Phone (800) 888-8267
    Written correspondence should be sent to:
    UC HR/Benefits
    P.O. Box 24570
    Oakland, CA 94623-1570

     

    FAMILY CARE PROGRAMS AND RESOURCES

    MyFamily at LBNL
    Back-Up Care Program (through Bright Horizons)
    CARE Services (Lab's Employee Assistance Program)
    Child Care Community Resources
    Sittercity (through Bright Horizons)
    Years Ahead (through Bright Horizons)
    Early Childhood Education Program (through UCB)
    Elder Care Program (through UCB CARE Services)
    Nursing Moms
    Lactation Accommodation Program at LBNL
    Breastfeeding Support Program (through UCB Health* Matters)


    CHANGING JOBS WITHIN THE LAB/UC

    If you take a job at another department within the Lab or another UC campus, you keep your seniority and your benefits move with you as long as you make the transfer within 120 days of leaving your previous location.   

    Even if you take a job at another UC location after 120 days have passed, you should make sure your new location knows about your previous service so your records can be coordinated.   

    When you transfer, you may not change your insurance benefits. You'll keep your current enrollments at your new location. You should not use At Your Service Online to enroll in your benefits at your new location, unless your plan is not available in your new location. If your plan is not available at your new location, you'll be able to choose a new one. To do so, you'll need to fill out a UPAY 850 form and turn it in to the benefits office at your new location.   

    Contact your existing and new benefits office to let them know that you are transferring to make sure your vacation, sick, UCRP service credit and other benefits records transfer seamlessly.


    SOME QUALIFYING LIFE EVENTS

    A transferring employee to the Lab from another UC campus location
    Adding a family member
    Having a baby
    Getting married
    Establishing a domestic partnership
    Taking a leave of absence
    Preparing for retirement
    Leaving employment

    Period of Initial Eligibility (PIE)

    When you have a qualifying life event – such as the birth/adoption of a child, marriage, involuntary loss of coverage, death, change in your employment status – you have a period of initial eligibility (PIE) during which you may enroll yourself and your eligible family members or make changes to your benefit plans, outside of the annual Open Enrollment period. Your PIE starts on the onset of the event (for example, the day you begin work in a position that makes you eligible for benefits). The PIE ends 31 days later, or, if the 31st day falls on a weekend, the next work day.


    LEAVES OF ABSENCE

    Life happens – both good and bad – and sometimes that means you may need to take a leave of absence from your job. Regardless of the reason for your leave, you should talk to your supervisor, manager, or department head about taking a leave of absence. It's best to do this as soon as your need for a leave arises, so your department can plan for your absence. You may need to continue to be covered by any benefits for which you are eligible.   

    As a Lab employee, there are specific actions that you must take, whether or not you wish to continue your benefits coverage when you are on a leave of absence.   

    For example, if you wish to continue your benefits coverage, you must submit your first month's premium payment, and the following months' premium payments, in the exact payment amounts and within a timely manner, to the Lab's Benefits Office; late payments and/or incorrect amounts may result in the termination of your benefits coverage.   

    It is very important that you know the specific details of your premium payment schedule(s) and amount(s).  To obtain this information, you will need to contact the Lab’s Benefits Office:

    Phone:  (510) 486-6403
    Fax:  (510) 486-6009
    Email:  benefits@lbl.gov
    Mailstop:  MS 90P-0101
    Location:  Building 90P Trailer, Room 129

    You should discuss with your supervisor/manager about your request for a leave and also review the leave information if you are unsure of what type of leave to take.   

    Following is a list of some leaves and checklists/fact sheets for your reference:

    Bereavement Leave
    Family Changes Fact Sheet
    Family and Medical Leave Fact Sheet
    Family and Medical Leave LBNL Materials and Contact
    Flexible Work Options
    Holiday Leave
    Leave Without Pay Fact Sheet
    Military Leave Checklist
    Paid Leave Checklist
    Partial Disability: Stay At Work/Return to Work Fact Sheet
    Pregnancy Disability Leave
    Pregnancy, Newborn Child and Adopted Child Fact Sheet
    Sick Leave
    Unpaid Leave
    Vacation Leave
    Voluntary Vacation Donation
    Your Guide to UC Disability Benefits Fact Sheet


    ADDITIONAL RESOURCES

    Berkeley Lab Guest House
    Chair Massage Onsite
    Commuter Benefits (through WageWorks)
    Daughters and Sons to Work Day at LBNL
    Employee Activities Association (EAA) Clubs at LBNL
    Guaranteed Ride Home
    Health Services at LBNL
    Relocation Assistance
    Shower Locations at LBNL
    UC Wellness Program (UC Living Well through Optum)
    Zimride

     

    RESOURCES

    New tools help you choose and use benefits wisely

    A series of short, educational videos to help employees and their families understand their benefits and use them wisely. Available online and via mobile devices, the videos address some of the complexities of using health insurance and answer basic questions such as what's the difference between an HMO and a PPO, how the plans work, what's covered—and not covered—by the plans, etc. Take time to visit the UC Benefits website http://ucnet.universityofcalifornia.edu/news/2014/10/new-videos-help-explain-uc-benefits.html  to view the videos.


    Lab Benefits Website
    UC Benefits Website
    Garnett-Powers & Associates
    Postdoc Benefits Enrollment Instructions (PDF)
    Postdoc Benefits Plan Summary (PDF)
    Which medical plan is right for you? (Booklet)
    Affordable Care Act (ACA)
    Defense of Marriage Act (DOMA)
    UPAY 850 Form – Enrollment, Change, Cancellation, or Opt Out for Employees Only


    Important Note:
    Do not submit your completed UPAY 850 Form by e-mail!
    You can submit your completed form in person, by hard-copy (U.S. mail or inter-office), or by fax to the Lab's Benefits Office. The Lab's Benefits Office will no longer accept e-mailed documents -– these e-mailed documents will be deleted immediately from our in-box records upon receipt. Any texts/messages that have been sent included with the documents, once deleted, will also be deleted. The Lab's Benefits Office will not be responsible for any missed actions due to the deletion of benefit forms sent by e-mail.


    Employee Assistance Program / CARE Services

    UC Berkeley, University Health Services
    Room 3100, Tang Center
    2222 Bancroft Way
    Berkeley, CA 94720
    Phone: (510) 643-7754


    Fidelity Investment Services UC Focus on Your Future

    Retirement Savings Program
    Online www.netbenefits.com
    Phone: (866) 682-7787
    Personal Financial Planning
    Phone: (800) 558-9182


    CONTACTS

    Lab's Benefits Office

    Phone: (510) 486-6403
    Fax: (510) 486-6009
    Email: benefits@lbl.gov
    Mailstop: MS 90P-0101
    Location: Building 90P Trailer, Room 129
    Mailing: One Cyclotron Road, MS 90P-0101
    Berkeley, CA 94720
    Website: https://commons.lbl.gov/display/hr/Benefits


    UC Retirement Administration Service Center (RASC)

    Phone: (800) 888-8267 within U.S.
    Phone: (510) 987-0200 ouside U.S.
    E-fax: (800) 792-5178
    Website: http://www.ucop.edu/human-resources/staff/retirement-administration-staff/index.html


    CARE Services

    UC Berkeley, University Health Services
    Room 3100, Tang Center
    2222 Bancroft Way
    Berkeley, CA 94720
    Phone: (510) 643-7754


    Family Member Enrollment Verification

    Secova Phone: (877) 632-8126


    Garnett-Powers & Associates

    Phone: (800) 319-9557


    UC Health and Welfare Plans:

    Medical Plans

    Blue Shield Health Savings Plan

    1-855-201-8375

    Health Equity

    1-855-201-8375

    Blue Shield Medicare PPO

    1-855-201-8375

    Blue Shield Medicare PPO without prescription drugs

    1-855-201-8375

    Core

    1-855-201-8375

    Health Net Blue & Gold

    1-800-539-4072

    Health Net Seniority Plus

    1-800-539-4072

    High Option Supplement to Medicare

    1-855-201-8375

    Kaiser Permanente — California

    1-800-464-4000

    Kaiser Permanente Senior Advantage

    1-800-464-4000

    UC Care

    1-855-201-2087

    Western Health Advantage

    1-888-563-2250

    Optum (behavioral health & substance abuse)Access Code: 11280

    1-888-440-8225

     

     

    Dental Plans

    Delta Dental PPO

    1-800-777-5854

    DeltaCare USA

    1-800-422-4234

     

     

    Other Plans

    AD&D (AIG Benefits Solutions)Employees (Group No.: PAI-9124933)Retirees (Group No.: PAI-9124922)

    415-836-32141-800-772-7863

    Auto/Home/Renter Insurance (California Casualty)

    1-866-680-5142

    COBRA (CONEXIS)

    1-877-722-2667

    Dependent Care Flexible Spending Account (CONEXIS)

    1-800-482-4120

    Disability Insurance (Liberty Mutual) (Group No.: 037972)

    1-800-838-4461

    Family Care (Bright Horizons)

    1-877-242-2737

    Health Flexible Spending Account (CONEXIS)

    1-800-482-4120

    Legal Plan (ARAG)Client ID: 11700

    1-800-828-1395

    Life Insurance (Prudential Life claims only)(Group No.: G-097000)

    1-800-524-0542



    2015 OPEN ENROLLMENT


    "TAKE 5 TO MAKE THE MOST OF YOUR BENEFITS"

    The Benefits Open Enrollment for 2015 begins on Thursday, 8:00 A.M. Pacific Time, October 30, 2014 and ends at 5:00 P.M. Pacific Time on Tuesday, November 25, 2014.

    Any changes you make during Open Enrollment will be effective January 1, 2015.

    Open Enrollment is a time each year when you can change your medical and/or dental plans and sign up for other benefits. UC offers a wealth of valuable benefits for all eligible employees and Open Enrollment is a great time to be sure you're taking advantage of those benefits that are suited to your needs.

    If you wish to remain in the same medical plans as you currently have (no changes), you don't need to do anything. However, if you wish to enroll or re-enroll in the Flexible Spending Accounts for 2015, you must take action during the Open Enrollment period.

    The 2015 Open Enrollment details are available in the UC Benefits website, UCNet, and in the booklets, which employees will receive via U.S. mail during the week of October 27, 2014. Additional information, specifically for Lab employees, will be also provided in the Lab's Benefits website (A-Z Index, B – Benefits, 2015 Open Enrollment tab).

    Employees newly eligible for benefits during Open Enrollment are required to take two enrollment actions. Click here for more information.

    There are no plan changes to the Postdoc benefits.


    An informational meeting will be offered to all Lab employees:

    Monday, November 10, 2014
    12:00 – 1:00 P.M.
    Building 50 Auditorium

    This meeting will be live-streamed for those unable to attend in person. The link is: hosting.epresence.tv/lbl, select "Benefits 2015 Open Enrollment."


    Benefits Open Enrollment for 2015 Slides Presentation (Note: You can change the PowerPoint slides presentation view format to "Notes" in order to view the speaking notes.)

    2014/2015 Medical Plans

    All of the current medical plans will be available in 2015, with a few benefit enhancements, and no major changes.

    • Health Net Blue & Gold HMO
    • Kaiser Permanente HMO
    • Western Health Advantage HMO
    • Blue Shield Health Savings Plan PPO
    • Blue Shield UC Care PPO
    • Blue Shield Core


    Plan changes for 2015

    This year, UC is providing several enhancements to many of the medical plans. The plan improvements below apply to all or most of UC's plans. Your plan may have additional changes. Information about changes that apply to your plan is on the Open Enrollment website.

    • You can enroll in the ARAG Legal plan, which will be open for enrollment with an enhanced identity theft benefit at no additional cost.
    • The carry-over feature for the Health Flexible Spending Account is changing for 2015 to enable participants to carryover $500 for the full year, rather than the current provision allowing carryover of the full balance for a two-and-a-half month grace period.

     

    Under this new IRS rules, participants can carry-over up to $500 and use this amount throughout the entire next calendar year (through December 31, 2016), in addition to the annual maximum contribution amount of $2,500.

    IMPORTANT NOTE: The current 2014 plan participants will still have the grace period during the beginning of 2015 (through March 15, 2015), but if they re-enroll for 2015, they will need to plan to spend their 2015 contributions by December 31, 2015. If they do not do so, they can carry-over up to $500 into 2016. They will not be able to use 2015 plan year monies over $500 after December 31, 2015.

     

    • Rates will be increasing for those enrolled in the Supplemental Disability Plan with 7- and 30-day waiting periods. Current enrollees may change waiting periods at any time; however, switching to a shorter waiting period will require a Statement of Health. Employees may switch to a longer waiting period without a Statement of Health. Choosing a longer waiting period will result in lower premiums.
    • All plans will be covering chiropractic and acupuncture services, for up to 24 visits combined. Your cost for the services depends on your medical plan.
    • Blue Shield Health Savings Plan, UC Care, and Core members can speak with a board-certified doctor on the phone or via video conference at any time 24/7, using the Teladoc program.
    • You can now receive up to a 90-day supply of maintenance medications for a chronic condition – and are taken on an ongoing, regular basis to maintain health – at participating in-network pharmacies for the same price as mail order—paying two copayments, rather than three (90 days for the price of 60 days). Plan participation varies.
    • The out-of-pocket maximum for all medical plans, except for UC Care, now includes combined medical services and prescription costs. The out-of-pocket maximum varies by plan and by whether you cover only yourself or yourself and family members.
    • Certain risk-reducing medications for women who have a high risk for cancer are now covered at no cost.
    • Nicotine replacement over-the-counter products are covered at no cost.


    Medical plan premium changes

    UC continues to pay the larger share of the cost—more than $1.6 billion and on average 86.6 percent of the cost. This reflects the university's continued commitment to provide choice, access and affordability in its medical benefits offerings.

    For all plans, other than UC Care, employee net increases will not exceed $25 per month. UC Care increases range from $25 to $80, but the plan provides the most flexibility in provider choice while also providing affordable access to our UC medical center facilities and providers.

    Pay Band Adjustments

    The Consumer Price Index (CPI) from the California Department of Finance is used as the basis for adjusting the salary bands each year. Salary bands for 2015 require modest adjustment over 2014—changes in bands 3 and 4 only. The salary used to determine your 2015 pay band level for medical plan premiums is your full-time salary rate as of January 2014.

    2015 Pay Bands

    1. $51,000 & Under
    2. $51,001 to $101,000
    3. $101,001 t $152,000
    4. $152,001 & Over


    New tools help you choose and use benefits wisely

    UC is also introducing a series of short, educational videos to help employees and their families understand their benefits and use them wisely. Available online and via mobile devices, the videos address some of the complexities of using health insurance and answer basic questions such as what's the difference between an HMO and a PPO, how the plans work, what's covered—and not covered—by the plans, etc. Take time to visit the Open Enrollment website (ucnet.universityofcalifornia.edu/oe) to view the videos.

    Open Enrollment Resources

    • Lab's HR Benefits website (A-Z Index, B – Benefits, 2015 Open Enrollment tab)


    Open Enrollment is ONLINE

    • Go online to UCNET.UNIVERSITYOFCALIFORNIA.EDU
    • SIGN IN to your At Your Service Online (AYSO) Account
    • Click on "2015 Open Enrollment"
    • Sign in: username and password
    • Select under Health & Welfare, "Open Enrollment"
    • Review and confirm

      YOU MUST:

      Confirm your Open Enrollment changes and print a copy of your elections for your records by selecting the print-friendly options on the confirmation page.

      Review your confirmation statement carefully to ensure that your benefit elections were recorded correctly. You must report any errors or discrepancies to the Lab's Benefits Office immediately.

      By phone: (510) 486-6403
      By fax: (510) 486-6009
      In person: 90P Trailer
      By mail: MS 90P-0101

     

     

     

     

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