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To set up Apple Mail 8.x to access Gmail:

Create a new account for Gmail

  1. Go to the menu and select Mail - Preferences.
  2. Select to "add other mail account."
  3. Full Name: your name as you want it to appear on outgoing messages.
  4. Email Address: your existing Berkeley Lab email address (e.g. youraddress@lbl.gov).
  5. Password: leave this empty.
  6. Click Next.

 

 

Setup Receiving

  1. Account Type: IMAP
  2. Incoming Mail Server: imap.gmail.com
  3. User Name: youraddress@lbl.gov
  4. Password: your LDAP password
  5. Mail will verify your login information and display the Outgoing Mail Server setup window.

 

Setup Sending

  1. Description: smtp.gmail.com
  2. SMTP Mail Server: smtp.gmail.com
  3. User Name: youraddress@lbl.gov
  4. Password: your LDAP password
  5. Click Create. Mail will verify that it can connect to the server and that your information is correct.
  6. Select your account from the list under Accounts on the left side of the window.
  7. Click the drop-down menu labeled Outgoing Mail Server (SMTP) and choose Edit SMTP Server List...
  8. Select smtp.gmail.com
  9. Click the tab labeled Advanced
  10. Select Use Custom Port 587
  11. Select Use Secure Sockets Layer (SSL)
  12. Ensure Authentication is set to Password
  13. Enter your LBL email address (e.g. youraddress@lbl.gov)
  14. Enter your LDAP password
  15. Click OK
  16. Close the Accounts window.
    • Be sure to select Save when prompted.

Note: Your sent messages are located in [Gmail]/Sent Mail.


Use IDLE command with Gmail server:

Ensure that Apple Mail is optimized for Gmail as follows:

1. Open Apple Mail preferences. (press "Cmd key" + ,)
2. Select the Accounts tab, and select your Google Apps IMAP account on the
left.
3. Click on the Advanced tab.
4. Check whether the box next to "Use IDLE command if the server supports it" is checked - if not, check it.
5. Close out the preferences window and agree to Save when prompted to.

Decide whether or not you want to sync all messages

By default, Apple Mail will synchronize all your messages and attachments to your computer when you create a new account.
If you have been migrated to Gmail from an LBL IMAP account, the initial sync can take a very long time and use a lot of disk space, due to the way Apple Mail interacts with Gmail.

  • Once the initial sync completes, subsequent connections will be much faster.
  • Sync is a good idea for people who want all their mail accessible when a network connection is not available.
  • If you wish to disable sync:
    1. Go to the Preferences menu and select Accounts.
    2. Select your account from the list on the left.
    3. Select Advanced.
    4. Open the drop-down menu labeled Keep copies of messages for offline viewing: and choose Don't keep copies of any messages.

Setup automatic email address completion using the LBL LDAP Directory

Setup Drafts, Junk, and Trash

Overview: Configure Apple Mail to store these messages in Gmail's equivalent folders, so they're all in the same place, whether you use Apple Mail or the Gmail web interface.

First, tell Apple Mail what to do with these messages

  1. Go to the Mail menu and select Preferences
  2. Select the Accounts tab and choose your Gmail account from the list on the left.
    1. Select the Mailbox Behaviors tab.
    2. In the Drafts section:
      1. Place a check mark next to Store draft messages on the server.
    3. In the Sent section:
      1. Remove the check mark next to Store sent messages on the server.
        • Gmail automatically copies mail you send via smtp.gmail.com to the Gmail/Sent Mail folder.
    4. In the Junk section:
      1. Remove the check mark next to Store junk messages on the server.
      2. Open the drop-down list under Delete junk messages when: and choose Never
    5. In the Trash section:
      1. Place a check mark next to Move deleted messages to the Trash mailbox.
      2. Place a check mark next to Store deleted messages on the server.
      3. Open the drop-down list under Permanently erase deleted messages when: and choose Never.
        • Apple Mail may encounter problems if it tries to delete messages in the Trash folder. Gmail automatically deletes messages in Trash after 30 days.
  3. Select the Junk Mail tab
    1. Remove the check mark next to Enable junk mail filtering (Gmail filters junk mail to your Spam label/folder.)
  4. Close this window and save changes if prompted.

Next, tell Apple Mail where to put these messages

  1. Click Get Mail and sign in to your account. (It may take a while to load all the messages.)

Now you should see a list of your folders on the left side bar. In that list:

  1. Find the folder named [Gmail] and click the sub-folder named Drafts.
    1. Go to the Mailbox menu, select Use This Folder For, and choose Drafts.
      • You'll see an icon called Drafts appear under your Inbox on the left sidebar. This is the same as the Drafts label in the Gmail web interface.
      • You'll see an icon called Sent appear under your Inbox on the left sidebar. This is the same as the Sent label in the Gmail web interface.
  2. Find the folder named [Gmail] and click the sub-folder named Trash.
    1. Go to the Mailbox menu, select Use This Folder For, and choose Trash.
      • You'll see a wastebasket icon called Trash appear under your Inbox on the left sidebar. This is the same as the Trash label in the Gmail web interface.
      • This ensures that when you delete a message, it goes to Gmail's Trash folder (not All Mail), whether you use Apple Mail or the Gmail web interface. (Remember, messages in Gmail's Trash folder are deleted after 30 days.)

Related Information


IT Division Help Desk: (510) 486-4357, http://help.lbl.gov

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