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Be aware of which domain you are using. If you want a generic Google group, your group name will have the @googlegroups.com domain. Note that if you later decide to change to an lbl.gov domain, the postings will not be transferred over.

If you want a @lbl.gov domain, please request a new Google Group by submitting a trouble ticket at help.lbl.gov with the following information:

  • Preferred Vanity Name (more than 3 characters, no spaces, no dashes, no special characters). We will check for uniqueness.
  • Optional: Google Group Type. We will assume Email list (Other choices are Web forum, Q&A forum, Collaborative inbox).
  • Optional: Emails of individuals to add.

 The settings below are what is used in addition to the default settings that Google initializes.

Setting Name Within Google Group main Manager panel, navigate to...
Archive Messages

Information>Content control>Archive options>Checkmark "Archive messages to the group"

Show Group in Group Directory

Information>Directory>Group directory>Checkmark "List this group in the directory"

Allow external members (to LBL) to join group

Permissions>Basic permissions>Allow members external to this organization>Checkmark "Allow new users not in lbl.gov"

If Members do not have an LBL.GOV email, you may have to set
Settings>Identity>Required forms of identity>Choose either "Display profile name only..."or "Either display name or Google profile". Do NOT choose "Google profile only".

Click the "Save" button.

Allow anyone to Post Messages

Permissions>Posting permissions>Post>Checkmark "Owners of the group", "Managers of the group", "All members of the group", "All organization members"

Allow all members to View Membership

Permissions>Access permissions>View Members>Choose at least "All members of the group"

Hide Group name from LBL Google Groups directory Information>Directory>Group Directory>DO NOT checkmark "List this group in the directory"

 

Convenient settings will make easier for you and your members.

Setting Name With Google Group main Manager panel, navigate to... Recommendation
Subject prefix 

Settings>Email options>Subject prefix

Enter the name of your Google Group. Members can filter out these emails with a tag in GMail.

 

The following table includes important Security settings that you should review as a Manager of your Group. There are many Google Group settings, and you may or may not want to set it. However it is still important to consider the privileges and access.

Setting Name With Google Group Manager panel, navigate to... Recommendation
These users can view topics in this group

Permissions>Basic permissions>View topics

Members, Managers
These users can post messages to this group

Permissions>Basic permissions>Post

Members, Managers
Join the group

Permissions>Basic permissions>Join the group

Members, Managers
Allow members external to this organization

Permissions>Basic permissions>Allow members external to this organization>Allow new users not in lbl.gov

Yes
User can assign topics in a forum to another user

Permissions>Posting permissions>Assign Topic [Collaborative Inbox]

Managers
User can post messages to forum

Permissions>Posting permissions>Post [This is a duplicate. Not sure of the difference]

Members, Managers
User can post topics and replies from the group email address

Permissions>Posting permissions>Post As The Group

Members, Managers
User can add members directly to the group

Permissions>Moderation permissions>Add Members

Managers
User can approve pending members

Permissions>Moderation permissions>Approve Members

Managers
User can approve moderated messages

Permissions>Moderation permissions>Approve Messages

Managers
User can ban and un-ban users from the group

Permissions>Moderation permissions>Ban Users

Managers
User can delete any post

Permissions>Moderation permissions>Delete Any Post

Managers
User can delete topics

Permissions>Moderation permissions>Delete Topics

Managers
User can edit the text of posts by other users

Permissions>Moderation permissions>Edit Others' Posts

No one
User can hide a message by reporting abuse

Permissions>Moderation permissions>Hide Abuse

[No one]
User can invite other users to become a member

Permissions>Moderation permissions>Invite Members

Members, Managers
User can lock/unlock topics for online replies and edits

Permissions>Moderation permissions>Lock Topics

Managers
User can modify members, such as making a member into an owner

Permissions>Moderation permissions>Modify Members

Owners (IT Staff)
User can modify roles, such as creating, modifying, and deleting roles

Permissions>Moderation permissions>Modify Roles

Owners (IT Staff)
User can move topics into the forum

Permissions>Moderation permissions>Move Topics In

No one
User can move topics out of the forum

Permissions>Moderation permissions>Move Topics Out

No one
User can take topics in a forum

Permissions>Moderation permissions>Take Topic

Members
User can un-assign any topic in a forum

Permissions>Moderation permissions>Unassign Topic

Managers
User can contact the owner of a group

Permissions>Access permissions>Contact the owners of this Group

Members, Managers
User can view the forum membership list

Permissions>Access permissions>View Members

Managers
User can view email addresses of other members of the forum

Permissions>Access permissions>View Member Email Addresses

Managers
User can view topics of a forum

Permissions>Access permissions>View Topics [This is a duplicate. Not sure of the difference]

Members, Managers
Posting (method) options

Information>General information>Posting options>Allow posting by email

Information>General information>Posting options>Allow users to post to the group on the web

Managers

Listing a group in the directory will make it easier for people to find your group.

When listed in the directory your group's name, email and description will be visible and searchable.

Information>Directory>Group directory>List this group in the directory Yes

* Owners (reserved for LBL IT staff should have all rights listed above.)

 

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