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Status: In contract, 26-Nov-07

C31 Modification: As part of Contract 31 Reform, DOE removed from the contract line items that were inapplicable, redundant, or related to implementation. Reference: Contract Mod 680-2.

Summary of Order

The purpose of O 200.1A is to ensure responsible management of IT assets.

LBNL Implementation

 

Clause

Implementation

Status

1.

Information Technology Strategic Planning. Maintain a strategic plan that coordinates IT planning and investment decisions and links contractor-specific missions and goals to the Departmental strategic plan, as well as:

The IT strategic/business plan aligns with LBNL-wide strategic objectives and the mission and objectives of Operations.

(tick)

1.a

Implement an IT investment decision process that utilizes Enterprise Architecture principles;

LBNL uses an IT investment decision process that is based on its short and long term goals and takes place within the context of Laboratory Budget Planning and Strategy activities.

(tick)

1.b

Implement and manage IT acquisition processes to achieve cost savings through appropriate IT hardware and software standards, negotiated buying arrangements, and refresh policies.

LBNL leverages strategic sourcing and optimizes on the basis of automating commodity procurement costs. These costs and milestones are tracked at the level of overall procurements by CFO.

(tick)

2.

Capital Planning and Investment Control. Develop, implement, and maintain a Capital Planning and Investment Control (CPIC) process, as well as:

CPIC describes two processes - Federal CPIC (53s and 300s) and the need for a select, control, and evaluate process for investments. Our exhibit 53s and 300s are available on request and our strategic plan describes our investments. Senior management determines major investments based on scientific projects and based on science outcomes. See: LDRD and Budgeting.

(tick)

2.a

Execute program and office specific processes that support Department-wide CPIC efforts by monitoring and demonstrating effective control of the cost, schedule, and performance of investments and corresponding projects;

We assume this requirement is specific to the 300s, and these processes are in place.

(tick)

2.b

Implement appropriate internal policies regarding the acceptable use of IT assets;

Our Acceptable Use of Information Technology policy sets institutional requirements.

(tick)

2.c

Prioritizing and selecting investments, based upon performance and results, as part of the budget development process.

The Business Systems Council selects and prioritizes operations applications investments. IT management selects and prioritizes infrastructure investments based on stakeholder input, equipment refresh needs, and IT trends using an annual prioritization process. IT management selects and prioritizes other non-hardware investments for science, collaboration, and productivity based on stakeholder input, external trends, and senior management input.

. Scientific investments are based on science outcomes.

(tick)

3.

Enterprise Architecture. Maintain an Enterprise Architecture for the life-cycle management of information resources and related IT investments funded by or operated for DOE.

Not required per C31 Reform.

 

4.

Hardware and Software Acquisition. Ensure the acquisition, use, and management of IT hardware and software funded by or operated for DOE meet program and mission goals to promote sound resource management, specifically to:

Our Lifecycle Management for Information, Hardware, Software, and Services policy sets requirements for  responsible stewardship for non-centralized and centralized information and IT.

(tick)

4.a

Promote consolidation of software acquisition, volume purchasing arrangements, enterprise wide agreements and best practices in software implementation, consistent with the Program Evaluation Management Plan and/or the SmartBuy program.

Software procurement is consolidated through the software buying website that leverages bulk purchasing agreements negotiated through procurement.

(tick)

4.b

Implement a Software Quality Assurance (SQA) program that applies a graded, risk-based approach.

There are two primary grades of software at LBNL: safety software and all else. Safety software requirements are met via Safety Software Quality Assurance Requirements. The general requirements of quality management apply to all other software use and development.

(tick)

4.c

Ensure compliance with negotiated contract procurement requirements for IT procurements.

(1) Deploy acquisition strategies for IT hardware designed to take advantage of volume discount savings.

(2) Promote use of common hardware and software configurations, where appropriate.

(3) Adopt standard replacement policies to make the best use of existing resources.

Procurement leverages negotiated buy agreements. Hardware configurations and replacement cycles in operations are managed by the Operations Desktop Support group. Scientific hardware leverages the standard buying processes, and configurations and replacement lifecycles are tailored by scientific division and may depend on the local PI.

(tick)

5.

IT Operations and Use. Implement and manage IT operations and processes to ensure that information published to Federal service-to-citizens public websites are appropriate, timely, and accessible to the public and individuals with disabilities.

While we currently do not have any “services to citizens” functions, we work to ensure that websites are accessible. See Accessibility Policy Note.

(tick)

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