Records Transfer Form

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Records Transfer Form.doc

The Transfer Form is used to describe the records series being transferred to the Archives and Records Office (ARO). Information required on the form includes:

  • The Laboratory unit maintaining the records.
  • The office location where the records are maintained.
  • A contact person.
  • The title of the records, the dates covered by the records, the number of boxes.
  • A brief description of the records such as terminated employee files, reimbursable files, patent files. For research and development (R&D) records, please describe the project involved and its significance, the relation of the records to future research, and whether the records are related to a patent.
  • As long as the records meet the transfer standards, ARO will do the data entry on all the folders - we will enter the title of each folder exactly as it appears on the folder into our database. 

Send the completed records transfer form as a Word file (not PDF) to for approval prior to sending records.