Commonly Used Records Schedules

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Commonly Used Records Schedules:  Contact aro@lbl.gov for additional records retention schedule information

Type of Record

Schedule Citation

Retention

Financial Records:  Accounts Payable, Procurement, POs, RFICs, invoices, travel receipts, credit card payments

GRS 1.1

Destroy 6 years after final payment or cancellation, but longer retention is authorized if required for business use.

Personnel files

DOE/ADM/1/1/1

75 years after employee separation

Medical files

DOE/ADM/1/21/1

75 years after employee separation

R&D Technical Documents

RCS/R&D/1B9

10 years to permanent depending on significance of project

LETS signature sheets

DOE/ADM/2/8

DO NOT DESTROY. This series is currently covered by the EPI Moratorium.

Facilities project files and as-built drawings for buildings

DOE/ADM/17/31D

permanent

Strategic Partnerships Projects

WFO/CRADAS/1/F2

10 years

CRADAS – official signed agreement/contract

WFO/CRADAS/2/A1

permanent

CRADAS – project files

WFO/CRADAS/2B

10 years

Patent files

DOE/ADM/14/45

25 years

Office administrative files for day-to-day administration

DOE/ADM/23/1A

2 years (records not transferred to FRC due to short retention)