2018 - JGI Toast Busters officers meeting notes

8/29/2018 Mtg

Discussed details for D&I Social

We will have the D&I Social on September 12th at 2pm? in the courtyard.  The theme is Toast and Toast - meaning we will have hor dóeuvres that are toast based (like avocado toast) and we will also have champagne glasses so we can toast w. Apple Cider Champagne. There will be a chalkboard activity - half the board will be for current members to write down what they get out of toastmasters and the other half of the board will be for non- members to write down what they think they could get out of toast masters.

Supplies Needed

• plastic champagne glasses  (64)
• Apple Cider champagne (8 bottles)
• Ice Tea (sweetened/and unsweetened)
• Ice
• Toast themed hors d'oeuvres  (8  ) include suggestions
• Other hors dóeuvres
• Fruit

Action Items

(Kristen) Send out signup for both food and tasks to members - send out today if possible

(Tatiana//Julie) Check on existing supplies. (napkins, cups, sugar, plates, forks) Please update team by Friday (so Kristen can update signup)

(Tatiana) Contact Mike L to get chalkboard set up in the patio

(Angie) Order $25 worth of Buttons/Pens

(Laura) Supply publicity for the table

(Kristen) Request facilities to set up 3 tables in the court yard

(Laura) Check tablecloth stash and let us know if more are needed by Friday

(Tatiana) Get recycle bins for event

(xxx) Find and bring banner

(xxx) Find and Bring meeting agenday

Date July 23, 2018

D&I Social

Time:

D&I Coffee Social in September (third week, Thursday 13, 20, Tuesday 18)  - Plan for 80 - 100 people

Theme:

- Toast/Toast and Toast (Toastbusters/Sparklng Drink to Toast (and ice tea)/Themes on Toast (Avocado toast, Cinnamon Toast, Elvis Toast) -

Props:

- Black Board -  What would you like to get out of Toastmasters? Or as a Toastbuster what do you get out of being in Toastmasters

-Video - quick video on what you like about Toastbusters playing on a computer in the corner somewhere

AI: Tatiana - contact David Gilbert about getting a quick time slot in the September 5th? All Hands

AI: Brian - present people

AI: Kristen - create sign up sheet for contributions for the D&I

AI: Angie - do we have any petty cash to use

Feedback from the people who attended Toastmaster training in July

Brian -

*don't dance around the elephant in the room

*how can you find positive things to say

*prioritize what you comment on

Julie

*hamburger method (not sandwich) - less substantial but nice comments first, meat of the comments in the middle, and best nice comment in the end

*evaluate as if it was your sole responsibility to make that person the best speaker in the world.

Laura -

*having a guest sign in book for feedback, (where did you hear about us, what did you like, etc)

*make sure a guest has a buddy at the meeting to explain how things might work and to follow up with

*get ask me about toastmaster pins

*info/cards/brochures for new people

*give prizes - people who bring a guest, people who use the Word of the Day

Executive Committee Meeting Time

*Once a month

*Wednesdays

*Closer to the end of the month

Date June 11, 2018

Swell -

• maybe a different time - later in the day
• 'stage' had no audience
• position of the speakers and the wind caused loss of volume
• thai ice tea was a good thing - people came to the booth just for the tea and then learned something about Toastbusters

Elections

Hopefully new executive team will work on defining the process early and

Protocol

• President opens and closes the meeting
• Everyone who comes up should greet the audience - mention fellow toastmasters and guests
• Don't need to thank people giving speeches
• Introductions need to be worked on a bit - Toastmaster should gather the introductions if speakers forget and the toastmaster delivers the meeting
• Meeting should start on time - President can start talking at 2pm

Publicity

• Video of table topics
• maybe offer goodies?
• maybe a video on the goodies
• goodie master/joke master

Training

• Maybe have a table topics elevator speech - one minute sell yourself - maybe make this random

Date May 09, 2018

Attendees: Chris S, Kecia D, Megan K, Kristen T, Simona N, Tatiana P, Chris B

Discussion items:

• Report from Treasurer: Membership dues - twice a year, tax forms need to be sent out next year, not this year
• Safety Fair (May 30th, noon to 2pm)  15 minutes: 12:30-12:45 at basketball court
  • Banner (AI: Simona)
  • (AI) Kristen has a canopy that she can bring
  • Booth Rotation signup (AI: Kristen) - Link created here and email sent (5/7)
  • Membership Applications and clipboard (AI: Kecia)
  • Presentation
    • Give overview of meeting
    • Table Topics and ask people to talk
  • Ideas
    • Print out Ghostbuster logo
    • Wear hats with roles pinned to hats
    • Wear "Ask Me About Toastbuster's" badges
    • Tie TT questions into Safety and Health?
    • Reach out to Sr Management to come to our 15 minute presentation
  • Add TT ideas to spreadsheet (AI: Kristen to send out) Spreadsheet link here and email sent out (5/7)
• Officer Training at DVC in July

Date April 09, 2018

Attendees:Tatiana, Kecia, Simona, Megan, Chris S., Chris B., Kristen

Discussion items:

• Volunteers for interim president:
  • At the officers' meeting Tatiana has volunteered be president until the beginning of July
  • AI: Chris B - send out mail to Toastmaster group announcing Interim President Paley.
    
    
• Next Election Cycle (AI: Kristen send out election time line to all toastmasters)
  
  • Time Line - In May we will have the elections
  • Speeches during table topics May 16 by current Board members
  • Nominees by 5/30
  • Election 6/6
  • June 20 - Toastmaster site needs to be updated with new roles (AI: Kristen)
  • June 3? - New Officer training
  • New Officers take on roles on July 1

• Scheduling Pathways Training

             AI: Chris S. to meet with Ed to come up with a date an will occur at a regularly scheduled meeting (April 23 potential date).

• Scheduling Officer Training

             AI: Chris S. will work with Ed/Group to schedule a meeting which (need to occur in the evening after work) (probably May)

• Club Engagement and Growth
  • Safety Faire  (from Noon to 2 - May 30) 
    
    • Booth - need volunteers to set the booth (2), people the booth(Noon to 1pm (2 people) 1-2pm (3 people), clean up the booth (2 people)
    • Booth activities -
      
      • Pass out materials - 
      • Demo of a table topics exercise on the 'stage' - get other toastmasters to help host booth - ask other toastmasters to be present when we do the table topics
      • Action Items
        
        • Mail/@meeting asking for sign-up for tasks (Kristen)
        • Make a banner (Simona)
        • Get cookies (or munchies)
        • Work with the organizers to get a stage time slot and send out email to the team to attend at that time (President Paley)
  • Open house (postpone to next meeting)
  • D&I event in September (postpone to next meeting)

Date March 20, 2018

Attendees:

Discussion items:

• Discussion on continuing to use Confluence vs G-Doc for meeting notes
  • Decided to continue to use Confluence for the foreseeable future
• Scheduling of Pathways training and Office Training
  • Will discuss with Chris S at next meeting
• Share Chris S's contact information
• Move to a monthly meeting
• Mention vacancy on next meeting and send out email again asking for president
• Need to ask Chris S' when mentorship ends
• Check with Chris S on Membership renewal
• (End of) May Safety fair - discussion on a Toastmaster Booth

Date March 6, 2018

Attendees: Megan, Chris, 

Discussion items:

• Toastmaster's web-site, that we have access now and need training.  Discussed need for someone from TM to come in and show us the ins-n-outs
• Discussed need for someone from TM to discuss Pathways with us (may be same meeting as above)
• Need to generate list-serve email list for club
• Email out the officers roles with a request for volunteers for interim president
• Discussed doing a Survey Monkey to capture the vote once we have names for interim president
• Suggestion to go to a monthly meeting, will ask other officers

Date

09 Jan 2018

Attendees

Goals

• Check in for outstanding items related the officers for running the JGI toastmasters club.

Discussion items

Action items